Job Listings

Program Coordinator-WCGS

Weill Cornell Medicine
Job Location:
New York, New York
Admissions and Enrollment
Title: Program Coordinator-WCGS

Location: Upper East Side

Org Unit: Diversity & Outreach

Work Days: Monday-Friday

Exemption Status: Non-exempt

Position Summary

Under supervision of Weill Cornell Graduate School (WCGS): (1) serves as liaison with, and provides primary programmatic support for, Directors, Co-Chairs, and faculty members of WCGS MS and PhD programs and (2) manages administrative aspects of student recruitment and interview days, student life, student tracking and course coordination, orientation, program retreat and general support for MS and PhD students.

Job Responsibilities
  • Manage application and recruitment process for the program in accordance with the Student Admissions Committee and WCGS guidelines.
  • Correspond with student applicants regarding admissions requirements, course offerings, program structure and faculty research interest. Works directly with program leadership, with oversight from WCGS.
  • Organize and manage extremely complex recruitment activities for applicants. Oversee large on-campus recruitment programs involving applicants, faculty and current students. Develop personalized schedules for interviewees including interviews with faculty.
  • Develop budget and track expenses for recruitment programs. Oversee applicant tracking from initial application through acceptance and matriculation. Review applications and assist assessing strengths and potential issues for faculty Admissions Committee.
  • May represent WCGS and the program at recruitment events and national conferences. Assists with additional WCGS related administrative activities as requested by WCGS leadership.
  • Under guidance from faculty Program Directors, evaluates course status/need; develops and communicates quarterly course offerings to Registrar and students; assists faculty to develop focus groups to accompany courses.
  • Shepherd all new course applications through the WCGS process and ensure timely feedback, discussion and approval take place.
  • Advise students on curriculum issues, consulting with faculty as needed. Work directly with program faculty to request course teaching assistants and ensure honorarium deadlines are met. Counsel students on access to support and wellness services.
  • Oversee evaluation, examination, and other records for each student to evaluate and certify students' academic progress toward, and receipt of, PhD degree. Provides reports to program and WCGS as requested.
  • Report to and communicate with WCGS Dean and Vice Dean regarding issues related to student progress. Counsel students on issues related to their progress and assess whether/how to involve program and/or school leadership.
  • Organize program event activity, including the annual program retreat and orientation, including budgeting, venue selection, agenda development, abstract submission and on-site coordination.
  • Manage annual budget. Track all expenses and work closely with Education finance team to ensure timely billing, student reimbursements and refunds are made.
  • Maintain and provide program data for institutional training grants, fellowships, state and federal funding, recruiting, and donor relations. Prepares program materials, responds to questions, and provides reports for leadership and Executive Committee.
  • Performs other duties as assigned.
  • Bachelor's Degree in related field

Three to five years of related experience.

Knowledge, Skills and Abilities
  • Strong organizational skills.
  • Strong communications and interpersonal skills required.
  • Excellent organizational, analytical, and communication skills required; proficient in word processing and database applications.
Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do.Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
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