Job Listings

Institutional Partner Office - Manager, Illinois Tutoring Initiative (grant-funded)

Illinois Central College
Job Location:
East Peoria, Illinois
Tutors and Learning Resources
Summary: The Institutional Partner Office Manager to the Illinois Tutoring Initiative is primarily responsible for providing project support for districts and tutor-PK12 student matches within their area. The state-wide tutoring initiative will provide tutoring services for over 8,500 K-12 students across the state, and each region is expected to scale up partnerships and services over the 2 years to result in 15 district partners and up to nearly 1,200 tutors. The Illinois Tutoring Initiative is a 2-3-year grant-funded project that will end after funding ceases. This position will not be renewed at the end of the project.

Essential Functions: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  1. Ensure each tutoring match has a set schedule and location and documents submitted within data system.
  2. Review submitted tutoring session forms to ensure completion and identify any trends or needs. Each tutor will have materials reviewed a minimum of once every 2 weeks.
  3. Recommend additional training/supports to tutors based on evaluations. Meet and/or observe tutors as needed or directed by Institutional Partner Office Director. Report tutoring session outcomes and needs to the Institutional Partner Office Director.
  4. Serve as the contact person for any tutoring session concerns or troubleshooting needs. Participate in weekly staff meetings to identify needs/troubleshoot tutoring concerns. 
  5. Complete and process all hiring paperwork for tutors. Track attendance of tutors for tutoring sessions and ensure accuracy of reported time. Track and approve all submitted workhours for tutors.
  6. Share recruitment materials with District Partners and ensure widespread communication of recruitment materials across local community.
  7. Maintain budgetary documents and ledger related to all grant office expenditures and report to Institutional Partner Office Director at least monthly.
  8. Meet weekly with Institutional Partner Office team to ensure any process or tutor evaluation changes are made consistently across region.
  9. Maintain an inventory listing of all tutoring equipment and materials. Create and maintain a check-in/check-out system for all materials and equipment. Identify and communicate any repairs or needs related to tutoring equipment and materials.
  10. Maintain filing system for tutor matches in either their institutional partner areas or within their online tutoring matches and miscellaneous records. Complete queries as needed for reporting.
  11. Perform related duties as required.

Minimum Qualifications: The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities. 

  1. Associate’s degree in business, office management or related field.
  2. 2 years of experience working in an administrative support role and/or vocational training that provided a knowledge of generally accepted administrative procedures.
  3. 1 year of experience working in a supervisory role.
  4. Valid driver’s license with an acceptable driving record.
  5. Proficient in Microsoft Office Suite.
  6. Ability to type 45 words per minute.
  7. Ability to learn database systems.
  8. Strong organizational skills and attention to detail.
  9. Strong verbal and written communication skills.
  10. Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Preferred Qualifications:

  1. Bachelor’s degree in business, office management or related field.
  2. Experience working in a K-12 setting.
  3. Experience working on large scale projects and/or grant-funded projects.
  4. Advanced computer, database and/or graphic design skills.
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