Job Listings

Office Coordinator for Student Engagement

Company:
Curry College
Job Location:
Milton, Massachusetts
Category:
Administrative Assistants

About Curry College:

Founded in 1879, Curry College is a private, four-year, liberal arts-based institution in Milton Massachusetts. In addition to the main campus classes for adult learners are also offered at our campus at Cordage Park in historic Plymouth. Curry College is accredited by the New England Commission of Higher Education (NECHE). Curry College offers 22 undergraduate majors, over 60 minors and concentrations, as well as five graduate programs.

The Curry College mission is to educate and graduate students prepared to engage in successful careers and active citizenship with a global perspective. They are an inclusive community of diverse learners and educators, committed to continuing their legacy of developing effective communicators with reflective and critical thinking skills. They mentor and empower their students, building meaningful relationships that inspire them to achieve their ambitions.

Curry College provides rigorous and relevant academic programs to undergraduate and graduate students, and their rich blend of liberal arts and career-directed programs is enhanced by practical field experiences and co-curricular activities. Learning at Curry extends beyond the classroom and is embedded in all that they do.

Diversity and a culture of equity and inclusion among students, faculty and staff are crucial to the mission statement of Curry College.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, sex identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law, including Title IX.

Job Description:

Under the direction of the Assistant Vice President of Student Engagement and Diversity, the Office Coordinator of Student Engagement's primary responsibility is to provide administrative support for office operations and student organizations and assume the role of project manager at times during the academic year. This position involves direct interaction with students and members of the faculty and staff. The major portion of the incumbent's time is spent supporting the departments under the Student Engagement and Diversity area: Departments of Student Activities, The Student Center, Spiritual Life, Fitness & Recreation, and Diversity & Inclusion and assumes primary responsibility for accuracy and timeliness of routine and non-routine projects and assignments.

Essential Functions:

1. Office Support - 55%:

  • Serve as the central contact person and information provider for the Student Activities & Student Center, Fitness & Recreation and Diversity & Inclusion offices; answer questions related to standard policies and procedures pertaining to co-curricular education, leadership development, Student Center, and by phone and in-person; provides directions and campus information for administration, staff, visitors, etc. as they relate to these offices;
  • Responsible for the coordination of overall office support functions for the departments as mentioned above. This includes but is not limited to; maintaining office documents, (passwords, subscriptions, memberships, etc.), copier machine, printers and other office equipment. Ordering and maintaining inventory of office and event supplies;
  •  Schedule appointments and meetings for the departments;
  • Receive and process incoming mail and packages;
  • Creates and maintains office procedure documentation;
  • Ensures confidentiality and resolution of all student/family concerns, inquiries or issues;
  • Manages the student activities department email account;
  • Provides general office support, including stocking office supplies, general service calls and work orders, ordering supplies for programs and events, equipment inventory and sign-out, setting up meetings for Directors;
  • Confirms student leader eligibility each semester by verifying academic progress and minimum grade standards and adding coding students in Banner system;
  • Coordinates payroll process including onboarding of (new employees) for student staff employees under the student employment umbrella;
  • Manage office contact with outside vendors and agents, both those who come on campus and those we interact with for other needs.

2. Supervision - 5%:

  • Responsible for all student workers, including hiring, scheduling, training, supervising, and payroll. Student-workers include a staff of campus life attendants who maintain the student organization area and the student activities office.

3. Budget Coordination -25%:

  • Coordinates office financial services, including departmental budget management, processing payments, budget transfers, and reconciling corporate card statements for Student Engagement Staff;
  • Administers all SGA and GSA payment processes, including online financial request approvals, processing payments. Attend weekly Finance Committee meetings and track all initiatives requests and awards.

4. Event Planning - 15%:

  • Assists in coordinating major events and departmental programming such as the Fall Involvement Fair, Winter Involvement Fairs;
  • Welcome Week, Fight the Frost Week, Senior Week, etc;
  • Assists with all major Student Engagement Programs, including student selection process, leadership/recreational events, etc. As needed, assists with all major University programs as required, including Orientation, Move-In, Open Houses, and Commencement.

5. Database & Web Portal Management:

  • Maintains email accounts including activities@curry.edu, studentcenter@curry.edu (ADD diversity@curry.edu), and fitnesscenter@curry.edu, forwards necessary information, and responds to inquiries as appropriate;
  • Serve as departmental Content Manager for the MyCurry Web Portal, including but not limited to coordinating with department heads ways to utilize the web portal best, conducting monthly audits of portal pages and identify areas for improvement or updates, and provide training and support to staff in the department on content management.

Additional Functions:

  • Perform other duties as assigned;
  • Respect confidentiality, parameters of operation, professional protocols, individual privacy, and the truth.

Requirements:

Minimum Qualifications:

  • Minimum 1-3 years' experience in an office setting, preferably within Higher Education.
  • Bachelor's degree required.
  • Familiarity with PC Software, including Microsoft Office Suite, Constant Contact.
  • Demonstrated understanding of event coordination and budget management.
  • Ability to think critically and problem solve under own initiative or with direction.
  • Friendly, outgoing demeanor and willingness to be flexible on projects and timelines.
  • Commitment to a diverse and multicultural program in department programs.
  • Excellent interpersonal skills.
  • Strong oral and written communication skills.
  • Ability to thrive in a diverse and inclusive setting.
  • Strong professional and ethical standards to serve as a role model to a diverse student constituency. 
  • The position works in a fast-paced, student-centered environment with the need for a high level of customer service.
  • Ability to demonstrate a positive attitude and accept constructive criticism as a measure of modeling improved performance and outcomes.
  • Ability to stay focused and prioritize multiple projects.
  • Ability to work on some non-traditional night and weekend hours.

Preferred Qualifications:

  • Familiarity with Banner, Canvas
  • A minimum of two to five years of office experience working in a higher education environment with a student population or equivalent. 

Additional Information:

Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Employment in this position is contingent upon the successful completion of all required pre-employment background checks.

Inquiries about the application of Title IX can be directed to the College's Title IX Coordinator, Rachel King at Rachel.king@curry.edu, (617) 979-3516, or King Academic Administration Building, 55 Atherton St, or US Department of Education, Office of Civil Rights ("OCR") - Boston Office, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921, (617) 289-0111.

Application Instructions:

Please apply online at https://www.curry.edu/about-us/community-resources/employment/job-opportunities for consideration. Interested applicants must submit the following:

  • a cover letter;
  • a resume; and;
  • a list of three professional references, one of which must be a former or current supervisor, including complete contact information and professional titles.
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