Program Assistant II - Davis College of Agriculture, Natural Resources and Design
This Program Assistant II position will oversee the day-to-day functions and administrative operations of livestock health, housing and production efforts for West Virginia University Davis College of Agriculture, Natural Resources and Design's Research, Education and Outreach Centers (REOCs) and the WVU Agricultural and Forestry Experiment Station.
This position will work to maintain the integrity of research, teaching and service missions. The position is housed at the Stewartstown Road livestock REOC in Morgantown, WV with responsibilities extending to each of the other REOCs in the WVU Davis College system. The incumbent is under the direct supervision of the Associate Director of Farm Administration and Operations. Occasionally, the incumbent may be required to work a rotating schedule including weekends and holidays, and shift changes as dictated by staffing needs. The position may be required to travel to other REOC locations and may sometimes require overnight stays.
In order to be successful in this position, the ideal candidate will:
- Maintain files on animal care and use protocols. Ensure that active research and teaching protocol documents are posted by the REOC manager in visible and identified locations with livestock operations. Ensure that standard operating procedures for field and plot scale equipment, storage facilities, etc. are in place and available for review.
- Manage dairy production record keeping software.
- Maintain livestock census (e.g., numbers, species & class, movements, transfers, sales) and ensure that reporting is completed per established deadlines for each REOC.
- Maintain livestock production and product quality files and establish performance response files to document herd management efficiencies.
- Maintain records related to per diem for livestock, cropping, field plot usage, teaching and specialized research needs (e.g., water resource inventories, soil profile sites, external partners and collaborations, etc.).
- Maintain files of up-to-date research, teaching and outreach protocols for land use (e.g., field plots, grazing & cropping needs, etc.).
- Maintain files with updated and current invoices, bills and contact information. Ensure there are no transactional discrepancies by monitoring shipping logs and invoice registers. Manage account balances to discover outstanding debts or other inconsistencies. Collect all information needed to calculate bills receivable. Process payments and purchases and maintain receipts, records and inventories.
- Prepare and maintain files related to medical monitoring, REOC structures, utilities (availability & usage), equipment/motor vehicle inventory & maintenance, safety, etc. Assist REOC management with preparing and maintaining equipment inventory to include location, property numbers, licensing, & inspections.
- Maintain building inventory and assist with developing repair, renovation and upgrade plans for structures, as needed. Maintain repair & maintenance logs and issue reminders for action.
- Maintain records, schedules, reminders and alerts for employee training, standard operating procedure reviews, Beef Quality Assurance, CiTi, workplace conduct & ethics, pesticide applicator's licensing, and specialized training (hot works, electrical, confined or elevated work sites, etc.).
- Provide oversight and supervision to student workers as assigned.
- May be required to assist agricultural technicians on an as needed intermittent basis.
- Participate in leading tour groups and explain REOC operations to visitors, students, prospective students, etc
Pay Grade 13
- Associate degree in agricultural resource management, plant or animal sciences required, OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities associated with the position.
- Bachelor's degree preferred.
- At least one (1) year experience in production agriculture, team leadership, data management, dairy and livestock record keeping software.
- Animal handling and care experience.
- Ability to learn and maintain a working knowledge of standard operating procedures for all aspects of livestock care, housing, safe & humane handling, feeding, health etc.
- Ability to learn and maintain a working knowledge of standard operating procedures for field and plot scale equipment operation used to prepare, plant, maintain, harvest and store field & horticultural crops produced on WVU REOCs.
- Ability to communicate both orally and in writing.
- Excellent organization, attention to detail and & records keeping abilities.
- Ability to communicate with a wide range of technical skill levels, co-workers, faculty, students, general public and line administration.
- Ability to multi-task and prioritize tasks.
- Ability to handle and maintain confidential information.
- Ability to use computer-based word processing, data summarization, graphic presentation, institutional time & attendance, on-line training and accounting software.
- General understanding of field crop production, livestock production, organic agriculture practices, farm planning, water resource management, grazing livestock management, and animal health.
- Ability to operate and use basic REOC equipment and tools. Ability to handle and restrain all livestock species.
- Ability to lift, carry, load and unload supplies and materials.
- Ability to follow safety precautions and guidelines.
- Ability to travel to REOC locations outside of Morgantown, WV as needed. May require overnight stays.
- Ability to work evenings, weekends and holidays as needed.
- Valid driver's license
- CITI animal handler training (Animal Care and Use Committee Requirement)
- Beef Quality Assurance Training
- Enrollment in WVU Occupation Health's Animal Handling Mentoring
- EHS safety requirements and training
- If applying pesticides, will be required to have or obtain a pesticide applicators license (may obtain post hire).
- Must be able to obtain a WVU Procurement Card within 30 days of hire.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Oct 11, 2021
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes