Procurement Specialist 1
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/
WORKING TITLE: Procurement Specialist 1
UW SYSTEM OFFICIAL TITLE: Associate Procurement Specialist
POSTING DATE: October 11, 2021
ESSENTIAL JOB FUNCTIONS:
This position reports to the Purchasing Specialist and is responsible, for providing procurement services that support the University of Wisconsin Green Bay faculty, staff, and students. This position has responsibility for facilitating the acquisition of materials and services as needed by the campus. This position requires knowledge of DOA and UW System policies and procedures governing procurement for State/UW entities. This position will be responsible for sourcing products, developing Requests for Purchasing Authority (RPA's) and facilitating Request for Bids (RFB). This position acts as the Purchasing Card Administrator.
This position includes the following responsibilities:
- Perform purchasing in compliance with all appropriate federal, state, UW and campus regulations, guidelines, policies and audit recommendations.
- Develop or assist with development of Simplified Bids, Official Sealed Bids, Request for Bids (RFB) and posting to State of Wisconsin Bureau of Procurement VendorNet System as appropriate. Complete waiver of competitive bid or competitive negotiation process, as applicable, and submit to Procurement Specialist for review and approval.
- Interface with vendor representatives and campus personnel as required to resolve maintenance, product quality, financial or installation issues including those resulting from protest actions.
- Provide resource assistance to campus department staff requesting materials and/or services, and ensure that their purchasing needs will be met in a timely manner. Perform research and identify products to support campus operations.
- Prepare documents and assist with finalizing all appropriate bid solicitations and proposals, including abstracts, evaluation of bids and appropriate awards.
- Coordinate with accounts payable for any urgent documents needing coordinated effort to achieve deadlines.
- Process ShopUW+ requisitions and purchase orders to ensure they meet DOA and UW System policies and procedures governing procurement for State/UW entities.
- Submit SFS security requests for new ShopUW+ Requesters and to remove access for users no longer needing access.
- Successfully complete DOA procurement coursework to be eligible to receiving Wisconsin State Statute 16.71 (1) purchasing authority sub-delegation.
- Act as campus Purchasing Card Administrator.
- Perform audit on 100% of purchasing card transactions to ensure they meet DOA and UW System policies and procedures governing procurement for State/UW entities.
- Prepare and maintain proper record keeping of all purchasing card activities.
- Issue new cards, administer spend limit changes, create and maintain User Profiles on bank website and order replacement cards.
- Ensure all new card holders have been properly trained on the responsibilities with holding a purchasing card. Including the process to reallocate expenses using the Bank transaction management process.
- Assemble supporting documentation for responses to UWSA audit requests.
- Contract administration and invoicing for select campus revenue contracts.
- Enter assets into asset management module of PeopleSoft SFS. Reconcile activity quarterly. Conduct onsite inspections to confirm possession of asset.
- Bachelor's degree in Supply Chain Management or related field, or equivalent work experience in the purchasing and/or procurement field
- 2 years of experience within a business office setting
- Working knowledge of desktop hardware and standard business software programs and the internet
- Experience in a higher education environment
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.CAMPUS INFORMATION:
Established in 1965, UW-Green Bay is a public institution serving 8,970 undergraduate, graduate and doctoral students and 95,000 continuing education learners each year. We educate students from pre-college through retirement and offer 200+ degrees, programs and certificates. UW-Green Bay graduates are resilient, inclusive, sustaining and engaged members of their communities, ready to rise to fearlessly face challenges, solve problems and embrace diverse ideas and people. With four campus locations in Marinette, Green Bay, Manitowoc, and Sheboygan, the University welcomes students from every corner of the world. In 2020, UW-Green Bay was the fastest growing UW school in Wisconsin. UW-Green Bay works to ensure faculty and staff achieve their full potential as valued employees with its commitment to creating an environment that recognizes, values and respects the differences we all bring to the workplace, allowing everyone to do their best work. Employee testimonials can be foun d at #WhyUWGB . For more information, visit www.uwgb.edu .
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community website. For Campus Safety information, see our University Police website and our Annual Security Report. This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. Please contact the Office of Human Resources at (920) 465-2390 if you would like a paper copy.SPECIAL NOTES:
Position is a full-time Academic Staff appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community that welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.TO ENSURE CONSIDERATION:
Please submit application materials by Monday, November 1, 2021.ADDITIONAL INFORMATION:
Salary range of $43,870 - $45,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.
Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/TO APPLY:
Select the job title for which you are applying. Click the "Apply for Job" button. You must create an account and login before you can apply. If you are already a registered user, input your "User Name" and "Password" and select "Sign In." If you have not yet registered, click on "Register Now" to begin the registration process.
Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Names and contact information for three references
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:
Phone: (920) 465-2598