Job Listings

Business Manager, Senior (Administrative Operations Professional II)

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Business and Financial Services

Posting Number: req7171

Department: Urology

Location: UAHS - Tucson

Address: 1501 N. Campbell Ave, P.O. Box 245077, Tucson, AZ 85724 USA

Position Highlights

Under the direction of the Department Chair, the Business Manager, Senior (Administrative Operations Professional II) will oversee and manage the business and financial functions - including financial planning, personnel, payroll, budgeting, and accounting - of the Department of Urology.

The Business Manager, Senior serves as the primary point of contact for internal and external constituencies on all academic matters pertaining to the department. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The successful candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position may supervise administrative support staff.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

  • Prepares and/or assists
    administrative official in the preparation of operations and special budgets
    (All Funds, Local Fund, Rollover). Prepares cost projections and analyses to
    inform budgetary and strategic planning and decision making.
  • Analyzes and interprets financial
    data and prepares financial and administrative reports for planning purposes.
  • Controls
    expenditures in accordance with budgeted amounts. Reviews and authorizes purchase
    of supplies, services, and equipment within limits set by administrative
    official. Evaluates and recommends or implements improvements in cost control
    practices.
  • Researches,
    analyzes, and makes recommendations regarding resource needs for staff, capital
    equipment/improvements, supplies and services considering budget limitations.
  • Reconcile all State and department
    accounts monthly and review all transactions in UAccess Financials to ensure
    accuracy.
  • Works with the Banner Clinical
    Department Administrator to create employee funding plans from multiple funding
    sources. Develops and implements clinical, research and academic budgets. Leads
    year-end accounting activities.
  • Process travel authorizations, reimbursements
    and deposits for UA and UA Foundation accounts.
  • Monitor
    P-Card transactions to ensure they are reconciled and approved.
  • Process all funding changes and
    payroll expense transfers in an accurate and timely fashion.
  • Update
    space utilization report as needed and review yearly for Facilities Management.
  • Directs and/or coordinates
    personnel matters, such as preparing personnel forms for payroll,
    classification, recruiting and new hire transactions, interviewing and selecting
    new staff, handling employee grievances, and ensuring compliance with
    applicable policies and procedures including promotion and tenure.
  • Coordinate all aspects of new
    faculty on-boarding and terminating faculty off-boarding, working in close
    coordination with the Banner-employed Administrative Assistant to ensure
    compliance with Banner and University policies and procedures.
  • Time approver for faculty,
    research, and administrative staff.
  • Maintain employee files and other
    records in accordance with applicable policies and procedures.
    Reconcile and monitor research
    grants monthly to ensure all transactions are within sponsor guidelines.
  • Review and approve grant proposals
    in UAccess Research.
  • Oversee compliance for grants and
    other financial matters, including cost-sharing and effort reporting on federal
    grants.
  • Collaborate with Sponsored Project
    fund accountants in preparing financial reports.
  • Support research personnel for
    budgeting and accounting needs as requested.
  • Advises staff on financial,
    technical, and operational matters and instructs and orients new members of
    staff, faculty, or administration.
  • Interpret and implement University
    and outside agency rules, regulations, policies and procedures. Evaluate and
    recommend operational changes to work unit to ensure effectiveness and
    compliance with University policies and regulations.
  • Analyze administrative and
    operational functions for efficiency and effectiveness and implement
    appropriate changes and improvements. Streamline processes already in place.
  • Investigate, evaluate, and resolve
    typical administrative / operational problems or situations impacting faculty
    and staff.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience is required.

Preferred Qualifications

*Highly prefer UA experience as an Accountant or Business Manager. *Professional and courteous interpersonal and communication skills. *Excellent organizational and time management skills. *Excellent verbal and written and communication skills.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40+

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

8

Career Stream and Level

PC2

Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Meronda Lindberg | mlindberg@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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