Human Resource Specialist, Division of Student Affairs ASC
The University of Northern Colorado (UNC) is a public research university in the state of Colorado with more than 12,000 graduate and undergraduate students. The faculty and staff add another 1,400 members to the UNC community. UNC is a multipurpose institution offering a wide range of graduate and undergraduate degree programs in six academic colleges: Humanities and Social Sciences, Monfort College of Business, Education and Behavioral Sciences, Natural and Health Sciences, Performing and Visual Arts, and University Libraries. The University offers more than 2,000 academic courses.
One of the major priorities of the campus is the implementation of the University strategic plan: Rowing not Drifting 2030. The University of Northern Colorado is Colorado's leader in education. UNC sets the standard and models innovative strategies focused on the holistic growth, development, and life-long success of our students - this is how we define a Students First university.
Rowing, Not Drifting 2030 guides our direction and aspirations for the next decade of serving students and our community. As an emerging Hispanic Serving Institution, the University of Northern Colorado will be the institution the state looks to as the future of higher education. Our students will experience a personalized education grounded in liberal arts and infused with the critical and creative inquiry; establish relationships with faculty and staff that nurture individual development; gain the skills and knowledge that provide upward mobility among alumni; and share a commitment to the values of diversity, equity, and inclusion.
Our vision takes shape in the form of five elements that serve as our foundation over the next ten years in support of and service to our students, faculty, staff, alumni, and community.
- Students First: We exist to transform the lives of our students. We focus on all aspects of their success by making intentional decisions to meet their needs and the needs of our community.
- Empower Inclusivity: The diversity within our university and state is a distinct advantage that we celebrate and nurture. We ensure learning occurs through meaningful discussion of shared and different experiences, viewpoints, and ideas.
- Enhance & Invest: The success of students relies on a healthy and strong team. We provide our staff and faculty with the support they need to succeed as professionals, educators, and in life. We foster an environment where their individual well-being and sense of belonging are vital to our collective success.
- Innovate & Create: Learning occurs through critical inquiry, discovery, and creation. We leverage technology and capitalize on opportunities to innovate and improve instruction. We anticipate and address societal needs by transforming the campus into a creative laboratory that asks questions, solves problems, and shapes Colorado's future.
- Connect & Celebrate: Strong community connections provide authentic learning experiences and reciprocal partnerships and collaborations. We set the standard for how engaged universities enrich the lives of those on campus, throughout Colorado, and beyond.
As you consider joining our community, it is important to know that UNC is dedicated to strengthening and advancing our collective work related to diversity, equity, and inclusion. We develop and learn more together with a diverse team. To achieve this, diversity for us represents differing perspectives, thoughts, and experiences. We value the individuality of the human distinctions of our staff because these distinctions benefit students, our community, and each other. We expect members of our community to stretch their learning edges about race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. This is a significant way to honor the intersectionality of our university community. We appreciate the diverse contributions every individual makes to the UNC community. When you join the UNC community, you can expect to be part of a growing inclusive, innovative, and equity-minded community that requires broad collaboration among faculty, staff, students, and community partners.
The mission of UNC's Division of Student Affairs (DSA) Administrative Service Centers is to provide customers with quality, timely and efficient services. Our ASC will achieve this mission by utilizing technology, cultivating the skills of our staff, and building strong relationships with campus customers. Our ASC will operate with the understanding that we live in a competitive environment and our goal is to ensure efficient and effective service. The DSA Administrative Service Center will provide support to UNC's Division of Student Affairs including: Housing and Residential Education, the Office of Equity and Inclusion, Dean of Students Office and Student Support Specialist, Community Standards & Conflict Resolution & Student Outreach & Support, Counseling Center, Disability Resource Center, Campus Recreation, Center for Career Readiness, Office of Student Life, the Cultural and Resource Centers-including the Marcus Garvey CC, Asian Pacific American SS, Cesar Chavez CC, Native American SS, Gender and Sexuality Resource Center, Center for Women's & Gender Equity, Stryker Institute, Veteran's Services & the Bear Pantry as well as departments within these units.
The Human Resources Specialist of Student Affairs in our ASC will serve as the HR liaison for their unit. The HR Specialist will be responsible for processing HR transactions in Banner for faculty, staff, and students. They will recruit applicants, review resumes, assist in conducting interviews, and perform background checks. The HR specialist will help to orient new employees by explaining university policies, procedures, and ensure a smooth transition during onboarding.
DUTIES AND RESPONSIBILITIES
Student Employee Hiring (25%)
- Process Student Employment and EPAF Entry Forms in Banner to initiate the student hiring process; forms will be entered into Banner by HR Specialist within three business days of hire.
- Work with student employees on the completion and submission of all necessary hiring documents required.
Classified / Exempt Hiring Process (40%)
- HR Specialist will collect/prepare the required paperwork (Request to fill vacancy, PDQ, Org chart, etc.) for posting a position and submit all documents to PeopleAdmin. They will be responsible for posting the job to any additional publications or listservs.
- HR Specialist will serve as the primary search admin for departmental searches. In times of high volume of searches, HR Specialist will work with the department to designate an alternative search admin. This person is responsible for answering applicant questions, collecting documentation for the search committee, and ensuring the committee has the necessary resources to select the best applicant. Additionally, will assist in scheduling applicants for phone and finalist interviews, assist with travel requirements of finalist, assist as needed procuring interview spaces and sending out calendar invitations to the division.
- Assist in preparing and submitting all required paperwork to close a search including the collection of all posting announcements, interview notes, screening criteria, as well as preparing the position finalist form and search chair check for submission to HR Central.
- Work directly with newly hired staff to complete all new hire documents including Personal data form, W4, direct deposit agreement, social security waiver, WC Act Notice, Injury/Illness reporting, Fitness for Duty policy, as required by Human Resources within five days of hire.
- HR Specialist will prepare and submit payroll data forms at least six business days prior to payroll processing. HR Specialist will confirm with Payroll department the receipt and processing of Payroll data form. Submit account access and additional account access requests to the Help desk at least three business days prior to an employee starting or transferring into the department.
- Prepare and process Personal Service Agreements as needed for additional work assumed by faculty and/or staff
Volunteer and Tech Pro / University Aide Hire Paperwork (10%)
- Prepare and process all required paperwork for volunteer staff within the division as well as all Tech Pro and University Aide positions
- HR Specialist will enter background checks into HireRight within one business day of receiving release form for Tech Pro and University aides hires. HR Specialist will notify hiring authority of background check within one business day of receipt.
Professional Development Support (5%)
- HR Specialist will ensure employees within their designated division or college have completed all required compliance training within 90 days of hire by tracking completion. Compliance trainings include sexual harassment prevention, FERPA, and cyber security for all employees. Additional trainings may include HIPAA and PCI compliance for employees who work with health records and/or process credit cards.
GA/TA Hiring (5%)
- HR Specialist will prepare Graduate Assistant Agreement form, collect all new hire paperwork and all additional forms required to submit to Grad school via Xtender for processing within five days of receipt. The I-9 will be sent to HR within two business days of receipt.
New Employee Onboarding (10%)
- HR Specialist will be the designated departmental contact to ensure that all new hires complete the University onboarding process within their first two weeks of hire date. The HR Specialist is also the designated contact for HR and for new employees who have questions about onboarding and will complete the new employee onboarding checklist for each new employee.
Committee / Division Meeting Support (5%)
- Support committee and division meeting functions as appropriate.
Duties may shift as assigned
- Bachelor's degree or 5 years HR or Administrative experience
- Bachelor's degree or 5 years HR or Administrative experience
- Microsoft Suite, People Admin & Banner systems preferred
Special Instructions to Applicants:
Attach resume, cover letter, and a list of references electronically.
Salary and Benefits:
Salary is $44,496. Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans. Dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
Additional Requirements and Information:
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online (https://www.unco.edu/police/clery/security-report.aspx) and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.