Job Listings

Senior Coordinator for Academic Programs

Colorado State University
Job Location:
Fort Collins, Colorado
Student Affairs and Services
Position Location
Fort Collins, CO

Research Professional Position: No

Posting Number: 202101117AP

Position Type: Admin Professional/ Research Professional

Classification Title
Prof/Indiv Contrib II

Work Hours/Week: 40

Proposed Annual Salary Range

Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU's Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: &

Desired Start Date

To ensure full consideration, applications must be received by 11:59pm (MT) on

Description of Work Unit

The Academic Advancement Center (AAC) is committed to providing a transformative undergraduate experience and supporting students from low-income, first-generation, and disability backgrounds succeed from orientation through graduation. The vision of the AAC is to be an exemplary program committed to personal development, retention, and degree completion of students from underrepresented backgrounds. Through community building and practicing a student-centered, strengths-based approach, we will cultivate and inspire students in becoming life-long learners. Services include academic coaching and advising, tutoring and academic success strategies, financial literacy instruction, graduate school preparation, and career counseling. The AAC is a department within the Division of Student Affairs, which provides a wide array of student services and programs for the entire student population and is a unit of the Academic Cluster.

The core values of the AAC are:

Educational Access and Success
* We believe all students, regardless of their backgrounds and circumstances, should have access to educational opportunities to achieve success.

Diversity and Inclusion
* We value differences in individuals and ideas and provide intentional opportunities that promote diverse experiences for education and personal growth and a healthy society.

* We work with and for students to help them utilize their strengths and address the barriers and challenges impacting their undergraduate experience.

* To increase educational attainment efforts for students, we aspire to work collaboratively with students, faculty, campus, and community partners to provide support, resources, and learning opportunities that are intentional and honoring.

* We create a welcoming environment that is accessible and respectful. We are positive and responsive in promoting a culture of collaborative learning and success.

Organizational Structure

The AAC is part of the Academic Cluster reporting to the Assistant Vice President for Student Success within the Division of Student Affairs. The AAC is made up of three different programs: Classic Student Support Services, Student Success Initiatives, and STEM Student Support Services.

The TRIO STEM Student Support Services (STEM SSS) Program is a federally grant-funded U.S. Department of Education program serving first-generation, low-income, and students with disabilities pursuing Science, Technology, Engineering and Mathematics. STEM SSS is dedicated to supporting the college transition of students pursuing STEM fields, creating comprehensive support services for STEM students throughout their time at CSU, and preparing students to pursue STEM careers. Students engage in curricular and co-curricular learning, as well as enhance their STEM leadership, research, and career skills, while forming lifelong friendships. Peer Mentors, faculty and staff authentically care and support students to achieve excellence.

The Student Success Initiatives funded program in the AAC is part of the larger university wide Student Success Initiatives at CSU that serves students who are first-generation, low-income, undocumented students, and students of color. It is designed to increase success rates and decrease opportunity gaps of institutionally marginalized students. Staff members who provides information, mentorship, support, and facilitate students' engagement with resources that are most critical to success throughout their time at CSU. Students also participate in curricular and co-curricular activities.

Classic Student Support Services Program is a federally grant-funded U.S. Department of Education program serving first-generation, low-income, and students with disabilities. Classic SSS is dedicated to supporting the college transition of students pursuing any field of study, creating comprehensive support services for students throughout their time at CSU, and preparing students for graduate and career opportunities. Students engage in curricular and co-curricular learning, as well as enhance their leadership, research, and career and graduate school skills, while forming lifelong friendships. Peer Mentors, faculty and staff contribute to creating support programs and services.

Position Summary

The Senior Coordinator for Academic Programs will be responsible for developing, managing, and evaluating academic programs and services for all three AAC Programs, STEM SSS, Classic SSS, and SSI Program, that includes the tutoring program, study groups, supplemental academic instruction, and the academic recovery program. This position will recruit, hire, train, supervise and evaluate student staff for these academic programs. This position also provides academic support, including coaching, mentoring, advising, and counseling for students from first generation, low-income, undocumented, and disability backgrounds in all three AAC programs (STEM SSS, Classic SSS, and SSI Program). The activities include providing wraparound student support services for first year, continuing, and transfer students in the following categories: college transition, academic success, financial education, career and leadership development, graduate school preparation, connection and community, and support. The holistic approach to serving students throughout their entire CSU journey promotes retention and graduation.

This position reports to the Assistant Director for the Academic Advancement Center and the Associate Director for STEM Student Support Services.

Required Job Qualifications

* Master's degree required, preferably in education, social work, social or behavioral science or related field
* Three-years of experience in education, student personnel, human services, or related field. This requirement may include graduate level work experience through assistantships or internships.
* Professional experience working with diverse students in providing one-on-one and group interactions to assist in their academic success and graduation.
* Experience working with programs whose primary purpose and mission is to support underrepresented students in higher education such as TRIO, Multicultural Affairs or the equivalent.
* Demonstrated experience and commitment to diversity and inclusiveness, experience working with diverse populations across the breadth of diversity support programs.

Preferred Job Qualifications

* Experience working with TRIO or educational opportunity programs
* Experience hiring, training, supervising, and evaluating student staff
* Experience advising, counseling, teaching, and/or supervising individuals from first-generation college backgrounds, low-income and undocumented backgrounds, and individuals with disabilities
* Experience with database entry
* Experience providing students with guidance and information regarding graduate school and career planning
* Demonstrated ability to relate effectively with a variety of constituents including students, faculty, staff and community
* Ability to collaborate within and across departments
* Demonstrated understanding of student development and awareness of student transition issues, including a variety of factors that could impact academic performance: social, academic, financial, health, family, and personal factors.
* Personal or professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcomes.
* Demonstrated effectiveness in conducting active outreach to individual students.
* Demonstrated ability to facilitate student development in academic, personal, leadership, and service dimensions. Understanding of university systems and structures and demonstrated ability to develop collaborative efforts across campus to facilitate and support student success.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion.

Job Duty Category: Student Mentoring, Student Success Interventions, and Supervision


Student Mentoring:

  • Provide on-going and developmentally appropriate support and resource referral to first year, continuing, and transfer students in all three AAC Programs (STEM SSS, Classic SSS, and SSI Program) throughout their undergraduate career, including academic success, preparing for careers and graduate school, leadership development, and on-campus engagement; understand and articulate the needs of institutionally minoritized students
  • Meet regularly and individually with students, develop academic success plans with each student, and provided continued mentoring and coaching.
  • Provide intentional, proactive outreach to students facing academic difficulty by getting them connected to academic resources facilitated by the student's college/department, or meeting with the student regularly
  • Assess the academic, personal, social, and cultural needs of students and develop appropriate plans for addressing these issues
  • Meet with students at two to three times a semester to promote the development of essential skills, such as time management, study strategies, and use of campus resources, and assist them in achieving their goals.

Student Success Interventions:

  • Coordinate and implement academic programs and skills workshops/seminars for students in all three AAC Programs (STEM SSS, Classic SSS, and SSI Program) by working in conjunction with Diversity Programs and Service, The Institute for Learning and Teaching, and other departments on campus
  • Support students in crisis by working with student conduct services, case management, residence life staff, academic advisers, and other campus departments
  • Provide appropriate referrals to university resources, including but not limited to the Student Disability Center, Student Case Management, the Office of Financial Aid, the Health Network, Academic Success Coordinator/Advisor, etc.


  • Recruit, hire, train, and evaluate student staff, including tutor coordinators and tutors under College Reading and Learning Association (CRLA) Guidelines and Supplemental Instruction (SI) Leaders for all three AAC Programs (STEM SSS, Classic SSS, and SSI Program)
  • Plan and implement student staff professional development activities and ongoing training
  • Conduct and assist with coordination of staff training including, assist in identification and selection of training topics and/or presenters for staff development, and identifying and informing staff on national, regional and local educational issues impacting minoritized students.
Percentage Of Time: 45

Job Duty Category: Academic Programs Implementation, Programming and Community Engagement:


Academic Programs Implementation:

  • Assess tutoring needs based on historical data (previous requests, unfulfilled requests, DFW courses)
  • Collaborate with campus partners (including Academic Support Coordinators) and faculty to create academic programs, services, seminars, and events
  • Facilitate the evaluation process of the academic programs and services
  • Manage CSU Navigate system for academic programs and service requests
  • Develop curriculum for Supplemental Instruction for AAC students
  • Co-facilitate with Assistant Director of Classic SSS and SSI Programs and the Associate Director of STEM SSS the Pathways for Academic Success Seminar (PASS) program, which is provided to students on academic probation.

Budget Management:

  • Manage programming budgets for all AAC Academic Programs ($15,000)
  • Directly engage with the purchasing process and policies outlined by Procurement Services, the Office of Sponsored Programs, and the U.S. Department of Education (EDGAR and OMB), including all associated paperwork.

Programming and Community Engagement:

  • Prepare and facilitate seminar sessions for Arrive, Thrive and Thrive Grad in all three AAC Programs (STEM SSS, Classic SSS, and SSI Program) such as goal setting, learning and study skills, budget management, etc.
  • Collaborate with other AAC staff, Division of Student Affairs units, and faculty to provide services to participants
  • Disseminate information on the program model, outcomes, and impact at the local, state, regional, and national levels
  • Coordinate group meetings or programs, as needed, that build community amongst the AAC students of diverse backgrounds, and expose participants to campus and community resources and opportunities
  • Collaborate with other AAC staff to plan annual orientations, celebrations and events to support student transitions to CSU and recognizing students and their achievements
Percentage Of Time: 30

Job Duty Category: Assessment

  • Maintain accurate and detailed contact notes; document student performance using web-hosted applications and local databases
  • Assist with the development of and coordinate for the collection of data related to the Academic Advancement Center's goals, learning outcomes, retention goals, and students' academic performance
  • Develop reports on the AAC student's academic success
  • Write formal assessment results to share with internal and external audiences per University and U.S. Department of Education policies
Percentage Of Time: 10

Job Duty Category: Student Recruitment and Early Outreach

  • Assist in presentations given to admitted students and their families/guests
  • Assist in the planning, development, and implementation of occasional college visits from Partner Programs/Schools with the goal of helping students understand the Academic Advancement Center's services
  • Serve on the Academic Advancement Center's selection committee each semester
  • Provide proactive, intentional, and general assistance to newly admitted students which includes assisting students with admissions confirmation, financial aid applications and requirement completion, scholarship applications, on- or off-campus housing, RAM Orientation, placement exams, health insurance, immunizations, and Ram Welcome
  • Travel off-campus as needed to meet with admitted high school students to explain the Community for Excellence and talk about the benefits of the program
Percentage Of Time: 10

Job Duty Category: Campus Collaboration and Professional Development

  • Serve as a resource for University staff and faculty
  • Maintain strong partnerships with the Community for Excellence on-campus partners and Scholar Contacts; support on-campus retention initiatives with special focus on students from diverse communities; contribute to the development and implementation of a shared vis ion for the Academic Advancement Center at CSU
  • Participate in campus-wide committees as appropriate
  • Stay abreast of national best practice s relative to mentoring, retention and persistence work
  • Support the goals and values of the Academic Advancement Center and University by personal example
  • Serve as a positive role model for students
Percentage Of Time: 5

Special Instructions to Applicants

Application materials consist of the following:
  • Resume/CV
  • Cover letter
  • Three professional references
References will not be contacted without prior notification of candidates.

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
Tim Kefalas -

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Minimum References Requested

Maximum References Requested
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