Job Listings

Payroll Coordinator

The Juilliard School
Job Location:
New York, New York
Business and Financial Services
Description: The Payroll Coordinator is a temporary, one year position. Reporting to the Accounting Manager and working closely with a second Payroll Coordinator as well as all Finance Office staff, the Payroll Coordinator will process payrolls and maintain records through the use of ADP. The incumbent will work closely with administrative and academic departments of the School to ensure a customer focused process.

  • Processing of student payroll using ADP WorkforceNow, including processing of new hires, terminations, change forms, and setting calendars; processing of contracts and calculation of monthly compensation; collecting, reviewing and processing workstudy payments, Hire Juilliard Performers payments, various time sheets, and miscellaneous payment requests. 
  • Support a second Payroll Coordinator with the processing of payroll for the faculty (monthly), administrative staff (bi-weekly) and Building personnel (weekly), in addition to the student payroll (semi-monthly)
  • Support the conversion of the School’s legacy ERP system (Colleague) to a new system (Oracle Cloud) as it relates to payroll processing and payroll integration with ADP
  • Support the conversion of the student payroll from semi-monthly to bi-weekly
  • Work with ADP to facilitate changes and improvements as well as to correct discrepancies
  • Review and process requests for non-standard payments, ensuring compliance with policies and approval by authorized individuals
  • Set up and process all mandatory and voluntary payroll deductions (taxes, benefits, union dues, garnishments, tax levies, etc.)
  • Ensuring payroll is processed timely allowing enough time for review of the payroll prior to the submission deadlines and verifying all payroll data after processing
  • Ensure correct setup of master control information in ADP; process direct deposits, W-4s, address changes, status changes, personnel change forms, etc.
  • Follow up with department heads and employees regarding incomplete payroll forms and data
  • Calculate and process corrections and adjustments
  • Maintain ADP system setups and ensure appropriate coding of all payroll transactions
  • Maintain reconciliation of Hire Juilliard Performers receipts and payments
  • Process salary verifications and other special requests
  • Ensure correct and timely issuance of year end W-2s
  • Maintain payroll-related information in employees’ payroll files
  • Perform other duties and responsibilities as assigned
Minimum Requirements:
  • Three to five years of in-depth payroll experience
  • Proficient in using ADP WorkforceNow
  • Outstanding organizational and time management skills
  • Strong mathematical/computational ability
  • Strong communication skills and service-oriented outlook
  • Strong PC application skills (Excel, Word, Outlook)
Preferred Background:
  • Bachelor’s degree in human resources, accounting, or related field
  • Experience processing payrolls in educational organization a plus
  • Experience with Oracle Cloud a plus
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