The Administrative Assistant will provide administrative support to the Chemical Engineering Department Head and Business Office. This position frequently interacts with students and faculty, and will be the first point of contact for the department. In this role, the assistant is responsible for effective calendar management, answering and forwarding incoming calls, coordinating travel for departmental leadership, planning meetings, drafting agendas, meeting minutes and correspondence, ordering supplies, processing mail and incoming/outgoing shipments, key distribution and other routine office duties. The assistant will update, organize and maintain office records, support special projects and use discretion when working with confidential information. The successfully selected candidate will have strong organizational, communication and interpersonal skills with the ability to work in a highly professional manner with a diverse group of faculty, staff and students. It is essential to the job to possess the ability to work on multiple projects simultaneously with a strong work ethic, exceptional customer service orientation, and ability to excel in a team environment.
Demonstrated administrative support experience in an academic environment or professional office; advanced computer software skills including word processing, spreadsheets, and email/calendaring applications; demonstrated ability to work in a team environment; excellent written and verbal communication skills; ability to maintain confidentiality.
Associate's degree or equivalent level of training and/or related work. Experience working in a higher education environment; knowledge of university policies and procedures related to travel and procurement; proficiency with institutional software such as Banner, HokieMart, and Chrome River.
The successful candidate will be required to have a criminal conviction check as well as documentation ofCOVID-19 vaccinationor receive approval from the university for a vaccination exemption due to a medical condition or sincerely held religious belief.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
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