Staff Assistant - Seminary
SUPERVISION RECEIVED: Reports to the Seminary Director of Administration
SUPERVISION EXERCISED: Student workers as appropriate
POSITION SUMMARY: The Seminary Staff Assistant supports both faculty and staff in providing an excellent and integrated student experience. The functions for which the staff assistant offers administrative support include but are not limited to: academics, admissions, retention, student life and success, continuing education, and community engagement.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Greet and respond to the Seminary's varied and diverse inquiries and visitors (in person, by phone, via email), directing to the appropriate party as needed.
- Support faculty and staff with various administrative needs including scheduling of meetings, copying, scanning, document preparation, and postal mailing.
- Support the Enrollment team by conducting building tours, communicating with prospective students, and maintaining student records.
- Oversee the Seminary's student workers, including recruitment, scheduling, and compensation.
- Respond to the varied academic and academic support needs of our students, particularly our international students, making referrals for assistance, as appropriate.
- Oversee the scheduling of rooms in Bahnson Center and Lenox House through the University's scheduling system, 25 Live.
- Serve as liaison to Campus Police to ensure access to Seminary buildings outside normal business hours.
- In conjunction with faculty and staff, coordinate the logistics for events, including setting up Zoom links, room setup, meal ordering, and contact with presenters.
- Order and maintain office supply inventory.
- Serve as primary contact for the use and upkeep of the copier/scanner, fax machine, paper trimmer, and other shared office equipment.
- Ensure the upkeep of common areas through contact with the University's facilities personnel.
- Distribute mail to faculty and staff.
- Perform other duties as assigned.
QUALIFICATIONS: A high school diploma and two years of experience in college admissions and/or administrative support work or in a comparable field is required. Bachelor's degree preferred. In addition to enthusiasm for representing Moravian Theological Seminary, the position calls for a customer-focused team player who demonstrates strong analytical, administrative, and organizational ability. The role requires superior interpersonal (verbal and written) skills to deal with all constituencies within and outside of the University and Seminary communities including but not limited to students, staff, faculty, and alumni. The ability to support occasional evening and weekend commitments and maintain a valid driver's license is required. The capacity to collaborate with a team and the confidence to work independently are expected. A strong command of Microsoft Office and Google Suite products is necessary along with the capacity to work with other institutional databases and related software.
Historically underrepresented minorities are encouraged to apply.
TO APPLY: Qualified candidates should attach their cover letter and resume to the online application by clicking "Apply Now". Please attach documents as a PDF file.
Link to our DEI Action Plan: https://www.moravian.edu/dei-action-plan
Deep respect for others is fundamental to the Moravian University community. Moravian University does not discriminate against any person based on actual or perceived race, color, sex, religion, ancestry, genetic information, national origin, sexual orientation, gender identity or expression, familial status, marital status, age, veteran status, disability, use of guide or support animals and/or mechanical aids, or any other basis protected by applicable federal, state, or local laws. In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including employment.
Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in employment:
Leah M. Naso
Title IX Coordinator/Compliance Officer
210 Colonial Hall
1200 Main St.
Bethlehem, Pennsylvania 18018
Concerns regarding gender and equity in athletics:
Assistant Athletic Director
148 Johnston Hall
1200 Main St.
Bethlehem, Pennsylvania 18018
Concerns regarding the application of Title IX:
U.S. Department of Education
Office of Civil Rights
100 Penn Square East, Suite 515
Philadelphia, PA 19107-3323
Report sexual harassment/sex discrimination online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy.
Please visit moravian.edu/benefits to review benefits offered at Moravian University.*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.
Pursuant to the ADA, Moravian University will provide reasonable services and accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their employment, except when doing so would be unduly disruptive and/or result in undue hardship to the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive interview process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at email@example.com or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
*Please visit this link to review the benefit eligibility status associated with this position.ABOUT THE ORGANIZATION
Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.