Job Listings

Administrative Assistant for Facilities Contracts

Company:
Cornell University
Job Location:
Ithaca, New York
Category:
Administrative Assistants

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Cornell requires that all faculty and staff members, regardless of their work location, disclose their vaccination status, and provide proof of vaccination if vaccinated, immediately upon hire.

The Cornell University campus is widely admired as one of the world's most beautiful academic settings. Facilities and Campus Services (FCS) is committed to providing the highest quality service to faculty, students, staff, alumni, and visitors.

With more than 260 major buildings enhancing the magnificent landscape of the Ithaca campus, approximately 1,000 highly talented and dedicated staff serve as steward of the campus resources and operations. Facilities Contracts plays a critical role for the University by ensuring that all the processes for Consulting and Construction Contracts are performed to the utmost accuracy and reliability.

All employees are accountable for supporting the organization's values of truth, respect, excellence, teamwork, and integrity; and supporting inclusive and sustainable practices in carrying out everyday responsibilities.

What You Will Do

The Administrative Assistant is responsible for assisting in preparing contractual documents and other associated processes for design, consulting, bidding, and construction services and maintaining a high standard of quality and accuracy of work for the department. This position requires excellent written and communication skills, attention to detail, customer service skills, organization, a self-starter who takes initiative to prioritize workload to meet the needs of the department.

This position provides guidance and serves as an information resource for the campus community. It is critical that this position develop and maintain collaborative working relationships with clients, contractors, and design professionals both internal and external to the University. The Administrative Assistant must maintain up-to-date knowledge of contractual and bidding procedures and policies and information management systems as well as updating department procedures as required.

Reporting to to the Manager of Facilities Contracts, this position provides a unique opportunity to work in a fast paced and exciting office that is involved with all of the construction projects for Cornell University. You will be actively involved with processing and the administration of the contracts for the construction projects. You will gain a sense of pride and accomplishment as you see the progress and completion of these exciting projects that enhance the Cornell campus and community. A collaborative team of contracts staff awaits you in the next step of your professional journey!

This is a full-time, benefits-eligible 2-year term position with the possibility of renewal.

Required Qualifications

  • Associate degree with 2-4 years' experience or equivalent combination of education and experience.

  • Excellent interpersonal, written and communication skills and the ability to work collaboratively in a team environment.

  • Required Microsoft Word, Excel, Teams and Adobe experience required to facilitate daily operations.

  • Acute concentration and attention to detail needed for preparation and analysis of documents.

  • Ability to effectively multi-task and independently adapt to changing priorities and workloads.

Preferred Qualifications

  • Working knowledge of several Cornell systems including but not limited to e-Builder and Workday, and proficiency in Microsoft Suite.

  • Knowledge of construction and facilities related terms, experience in contracting and construction-related field and/or paralegal knowledge and understanding of New York State Campus Let procedures for Construction and Construction-Related Consultant Contracting.

Cornell University provides excellent benefits that include professional development, access to many wellness programs, employee discounts with local and national retail brands, health care options and generous paid leave provisions: 3 weeks of vacation, health and personal leave; 13 paid holidays (including end of year winter break), and great retirement options. Cornell has also been nationally recognized as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

Ours is a values-based organization where all employees are accountable for supporting the organization's values of truth, respect, excellence, teamwork, and integrity. FCS employees are required to attend staff development trainings and participate in the performance evaluation process.

Application Information

  • When applying through our system, please remember to attach your application materials (Resume and Cover Letter) in either Microsoft Word or PDF format. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. NOTE: Cornell employees must apply through the Internal Cornell Career site.

  • Relocation assistance is not available for this position.

  • Visa sponsorship is not available for this position

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Company:

Endowed

Contact Name:

Krassimira Hernandez

Number of Openings:

1

Job Titles and Pay Ranges:

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.

  • Education level to the extent education is relevant to the position.

  • Unique applicable skills.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at owdi@cornell.edu.

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2021-10-07-07:00
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