Job Listings

Grants Officer - Part Time (83615)

Regis College
Job Location:
Weston, Massachusetts
Sponsored Programs, Grants, and Contracts


Regis College, located in Weston, MA, is hiring a part-time Grants Officer to be part of the Office of Institutional Advancement and Alumni Relations (IA). This benefit-eligible role is for approximately 24 hours per week and reports to the Director of Corporate and Foundation Relations within the IA team. The IA team is responsible for all fund-raising activity related to the sustained growth of the organization. The Grants Officer is responsible for actively supporting these activities. The Grants Officer works with faculty and staff in developing and writing grant and sponsorship proposals in order to obtain funding for university activities and other related activities including stewardship and reporting. This role requires daily meetings, weekly letter, proposal and report writing, responsibility for meeting weekly deadlines and targets, and making phone calls, particularly prior to special events.

Essential Functions

  • Project and proposal development
    • Coordinates faculty and staff functioning as a proposal development team, including proposal approval process.
    • Reviews the request for proposals (also known as notice of funding opportunity, giving guidelines) with project director and proposal development team.
    • Responds to questions and coordinates responses across college departments, including institutional research, finance, program staff, inclusive excellence, and others.
    • Drafts or edits proposals, including outlines, work plans, timelines, budgets, and Regis organizational information, in keeping with deadlines.
  • Post-award grant stewardship and compliance
    • Edits post-award acknowledgments and obtains signatures.
    • Attends post-award meetings.
    • Acts as a liaison on behalf of IA with agency, foundation and corporate staff.
    • Revises or drafts interim, annual and final reports for funded projects.
  • Monitors outstanding grant proposals and follows up with funding agencies as necessary.
  • Maintains relevant records, files, reports, database (Raiser's Edge), and resource materials.
  • Works both independently and as part of a team to develop supportive and beneficial relationships with Regis community members.
  • Helps to secure sponsorships for annual golf tournament and fundraising gala.

Other Responsibilities

  • Screens e-newsletters for new funding opportunities.
  • Collaborates with IA staff in performing special activities that relate to obtaining and maintaining external funding.
  • Performs other duties as assigned.
Additional Information


  • Bachelor's degree in any field is accepted if the applicant can demonstrate their program of study provided relevant training and experience in the abilities and skills listed below. Documented experience performing the essential functions of this job as listed above may substitute for the degree requirement on a year-for-year basis.
  • Ability to uphold the University's commitment to inclusive excellence in a diverse educational community.
  • Skill in maintaining attention to detail.
  • Skill in operating a computer and various supporting software packages.
  • Ability to read, comprehend, interpret, and apply written information.
  • Ability to explain material to others in a clear and encouraging manner.
  • Ability to facilitate meetings and coordinate the work of teams.
  • Ability to work both independently and as part of a team.
  • Ability to manage and prioritize projects effectively to meet office and proposal deadlines.
  • Ability to communicate effectively in oral and written form.
  • Ability to develop and maintain personal contact and relationships.

Working Conditions/Physical Demands

  • Work is performed in a normal office environment not subject to extremes for example in noise, temperature, or odors, or, upon request and approval, partial remote work.
  • Work also involves sitting at a computer, typing, and being on Zoom or on the phone for extended periods.
  • Tight grant timelines or special events may at times require flexible hours, including several weekends per year.
  • Regional travel for partner or sponsor meetings required occasionally.
  • Occasional lifting of equipment or supplies weighing up to 30 pounds for special events.

Protecting the Regis Community

At Regis the safety of our campus community is our highest priority. We invite all applicants to review our health and safety protocols at our COVID-19 Updates page. The most powerful measure we can take is vaccination, and all campus community members must be fully vaccinated against COVID-19, with the exception of certain medical and religious exemptions. New employees without an approved medical or religious exemption are required to have their first vaccine dose by their date of hire. And all new employees will join the campus community in using the CoVerified app to upload vaccine information, report symptoms, and schedule regular campus COVID tests. We're in this together!

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

In employment, as in education, Regis College is committed to equal opportunity and affirmative action. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran's status, membership in uniformed services or any other protected status.

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