Job Listings

EHS Administrative Assistant

Company:
Cornell University
Job Location:
Ithaca, New York
Category:
Administrative Assistants

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Cornell requires that all faculty and staff members, regardless of their work location, disclose their vaccination status, and provide proof of vaccination if vaccinated, immediately upon hire.

Compliance and Risk Services provides services in compliance and risk reduction to preserve the health, safety, and environment of the Cornell Community; and to assist Cornell University to carry out its academic mission with integrity and in accordance with the University's legal, regulatory and ethical responsibilities.

The offices in this organization include: Emergency Management and Business Continuity; Environment, Health and Safety; Ethics and Compliance Hotline; Office of Student Health Benefits; University Compliance; University Policy; University Privacy; and Youth at Cornell.

We are looking for an EHS Administrative Assistant.

What you will do:

This individual will serve as the initial point of contact and provide administrative support to the Environment, Health and Safety (EHS) Senior Director, the Occupational Health and Safety Associate Director and provide professional support to Occupational Health, Safety and Injury Prevention section. A successful candidate must be a problem-solver and a self-starter who can take initiative to determine priorities, provide knowledgeable and professional responses, relay information within the organization in a timely fashion, and be able to interact with high-level University and external constituents in professional manner.

This individual will also be a major contributor to ensuring the proper functioning of the office from an administrative perspective. Such responsibilities may include: facilitates staff travel reimbursements; organizes meetings, completes travel arrangements; assists with departmental events, and maintains the Senior Director and Associate Director electronic calendar. She/he will, under general direction, also assist in the preparation of various correspondence and work cooperatively with and, as necessary, as back up to other administrative staff members.

Ours is a values-based organization where all employees are accountable for supporting the organization's values of collegiality, integrity initiative, excellence, civility and stewardship as well as support university sustainability goals.

This position is located in Ithaca, New York and the successful applicant will be expected to work on the Ithaca campus immediately.

You will need:
HS Diploma with at least 2-4 years of relevant office experience, or an equivalent combination of education and experience.

Our Ideal candidate will have several key skills and abilities:

  • 1-2 years of office experience in a compliance related environment; 1-year minimum document management experience
  • Able to work quickly and efficiently, handle multiple tasks simultaneously, and demonstrate sound organizational, and high level of interpersonal skills and able to work and maintain confidential material
  • Must have effective communication skills, both oral and written to communicate with University faculty, staff, students and with outside agencies and organizations
  • Must possess strong computer skills with various business software packages (Microsoft Office Suite, SharePoint and applications)
  • Must be able to obtain within one-year appropriate FEMA NIMS Certification
  • Ability to pass a background check as required by Cornell. Must have a valid driver's license and a good driving record.

If you have any of the following, it's a great bonus:

  • Associates degree in business or related field with 4 years of high-level administrative assistant experience or equivalent combination of education and experience.
  • Excellent interpersonal skills, oral and written communication, organizational and judgment skills required.
  • Must be able to maintain professional atmosphere in a busy office setting while meeting competing deadlines, managing routine interruptions and paying close attention to details.
  • Proficient in PC based operating systems and networks.

What we offer:

Great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions: Paid vacation and health/personal days, 12 university paid holidays (including end of year winter break through New Year's Day) and superior retirement contributions.

An active and diverse community to work and thrive in! Cornell is situated in picturesque Ithaca, New York, the heart of the Finger Lakes. Ithaca is home to two academic institutions, state parks, waterfalls, gorges, and a wide range of art galleries, theaters, eateries, wineries, and breweries. Ithaca has something to suit all ages and interests!

Diversity and Inclusion

Cornell embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented identities to apply.

No Visa sponsorship is available for this position.

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Company:

Endowed

Contact Name:

Cyndi Morris

Number of Openings:

1

Job Titles and Pay Ranges:

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.

  • Education level to the extent education is relevant to the position.

  • Unique applicable skills.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at owdi@cornell.edu.

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2021-10-06-07:00
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