Job Listings

Administrative & Program Specialist - BAIC

Company:
Boston College
Job Location:
Chestnut Hill, Massachusetts
Category:
Administrative Assistants
Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

TheAdministrative & Programs Specialistmanages and coordinates all administrative components of the Bowman AHANA and Intercultural Center (BAIC), assists with the operational aspects of several programs and services,coordinate outreach to various student support offices on campus and coordinates Diversity, Equity and Inclusion (DEI) student programming, including the office's Ethnic Heritage Months. S/he coordinates training, hiring, supervising and payroll of the BAIC's student workers.

Oversight and management of BAIC's administrative components

  • Monitor office expenditures, manage travel arrangements, and coordinate payments of all invoices and staff reimbursements.
  • Serve as liaison to the business service center.
  • Provides first-level oversight for the reconciliation of departmental P-cards.
  • Assist staff with planning, coordinating and scheduling of major office functions.
  • Purchases office supplies in coordination with and approval from the Director.
  • Monitor allocation and reconciliation of funds for AHANA Summer Tuition Remission Program
  • Coordinate hiring and payroll of student employees.
  • Maintains records of all student employees.
  • Supervises the social media accounts to ensure proper outreach and promotion of BAIC programming

Programming

Assists with the operational aspects of theJamaica Magis Service/Immersion Trip, the Civil Rights Immersion Trip,the AHANA Male Leadership Program (AMLP), the Sr. Thea Ladies Leadership Program and the Laptop Loan Program. Operational aspects include:

  • Assist in managing budgets and trip expenditures
  • Assist the Assistant Director in the selection of participants
  • Assist the Assistant Director with the logistics of the trip
  • Trains and supervises student-leaders
  • Processing invoices and payments and ordering food for meetings and events
  • Purchase supplies and materials
  • Secure rooms for all functions
  • Serve as chaperone and onsite coordinator on trips
  • Works with the Assistant Director with opening and closing ceremonies
  • Coordinates the Diversity, Equity and Inclusion (DEI) programming, including the office's Ethnic Heritage Months and Men of Color Conference, and manages the Sr. Thea Hospitality Closet.
  • Work with the Director to create programs that foster dialogues within cultural groups, and student organizations at Boston College such as the AHANA Leadership Council (ALC) and the Undergraduate Government of Boston College (UGBC).
  • Serve as liaison to the Office of Residential life and work closely with the Multicultural Learning Experience (MLE) floors and the MLE 2.0 floors. Collaborate with student organizations and student affairs departments to create programming that celebrates Asian Pacific American Heritage Month, Black History Month, Hispanic Heritage Month and Native American Heritage Month

Coordinate outreach to various student support offices on campus

  • Serve as liaison to University Counseling Services, Connors Family Learning Center (CFLC) and the Office of Student Outreach and Support Services (SOSS).
  • Serve as liaison to the Office of Student Conduct and participate on the Administrative Hearing Board.
  • Serve as liaison to the Office of Student-Athlete Academic Services (SAAS) and work closely with the staff to support AHANA student-athletes via mutual programming.

Full-Time Equivalent Hiring Range: $44,100 to $55,150; salary commensurate with relevant experience.

Requirements
  • Bachelor's degree preferred
  • Minimum of two years' experience working in a higher education setting
  • Minimum of two years of experience planning, coordinating, and implementing diversity related programs
  • Expertise in multicultural student leadership and programming
  • Demonstrated knowledge about diversity, equity and inclusion in a higher education setting
  • Ability to provide leadership and effective supervision of personnel and programs
  • Demonstrated experience working in a fast-paced environment
  • Strong organizational skills with attention to detail and accuracy
  • Comfort and ability in relating to students
  • Proficient with computers, have strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience with social media platforms (Instagram, Facebook etc.)
  • Experience with managing budgets.
  • Effective oral and written communication skills, including effective presentation skills
  • Experience with web tools and management
  • Understanding and supportive of the Jesuit Catholic mission ofBoston College
  • Occasional evening or weekend work
Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
  • Paid Holidays Annually
  • Generous Sickand Vacation Pay
  • Additional benefits can be found onhttps://www.bc.edu/employeehandbook

Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.

Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.

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