Job Listings

Fiscal Analyst 2

Company:
Pierce College District
Job Location:
Lakewood, Washington
Category:
Sponsored Programs, Grants, and Contracts

PIERCE COLLEGE

A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:

Fiscal Analyst 2

SALARY:
$3,446.00 - $3,987.00 Monthly
$41,352.00 - $47,844.00 Annually

OPENING DATE: 08/16/21

CLOSING DATE: 09/28/21 05:00 PM

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. 

Recognized by the Aspen Institute as one of the Top 10 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. This is Pierce College’s second time as an Aspen Prize top finalist. Check out our Aspen Institute Award for Community College Excellence.

Please note: Pierce College is transitioning back to working in the office at Pierce College Fort Steilacoom after more than a year of primarily-remote work. One or two days in the office per week will be required at first (other days remote). This will increase over time. Health and safety precautions are in place. 

About the District: The College enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. The campuses have modern facilities that include state-of-the-art teaching and learning spaces; an immersive, full-dome digital planetarium; child development centers; and health education centers, all with a beautiful view of nearby Mount Rainier. Want a feel for our District? Take a peek at our campus views

Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340-acre community and recreational park, and Waughop Lake. 

Pierce College Puyallup – Located on a lush 125-acre wooded site with beautiful spaces for exploring.

Pierce College at JBLM – Located at the Joint Base Lewis-McChord military sites, serving many of our military and active duty families serving our country.

Job Summary: This position serves as the primary contact for all non-student 3rd party billing and serves as the travel administrator for the District. This position reports to the Fiscal Analyst 4 and works independently to perform various general accounting functions. Duties also include reviewing and posting of Financial Aid second journal sets to the District’s General Ledger to facilitate drawing down financial aid reimbursements, analyzing and correcting discrepancies, reviewing quarterly enrollment reports and billing school districts for running start fees. This position actively supports and engages in the College’s mission, core themes, and values of learning, integrity, respect, accountability and sustainability. The incumbent shows a deep commitment to the involvement and engagement of colleagues, students and community members, honoring a commitment to anti-racism, professional and organizational growth.

ESSENTIAL FUNCTIONS:

Billing:
  • Using established guidelines and following all applicable state and federal reporting requirements; review and process all 3rd party/non-student billing requests for the District. 
  • Generate, submit, and post invoices within the billing module of the Finance pillar of ctcLink. 
  • Review and analyze billing discrepancies, maintain customer account information, submit and respond to billing related technical support tickets.
Travel:
  • Following established Pierce College policies and procedures in conjunction with rules and regulations adopted by the Office of Financial Management and Department of Enterprise Services relating to Travel; review and process all travel related documents for the District, which include; travel authorizations, travel advances, travel expense reimbursements, Corporate Travel Card (Airfare) and others. 
  • Administer, review and monitor Pierce College’s Corporate Charge Card System for appropriate use of state funds; reconcile travel advance sub-ledger. 
  • Submit and respond to travel related technical support tickets.
General Accounting:
  • Process off-campus work study billing. 
  • Review monthly running start enrollment reports and bill school district for fees quarterly. 
  • Review and post financial aid second journal set transactions to the District’s General Ledger. 
  • Review, analyze and interpret agency accounting and financial records and reports; analyze and correct discrepancies, develop fiscal queries or reports for an existing fiscal database. 
  • Assist in the preparation of monthly draw down of financial aid reimbursements from Department of Education and the State of Washington.
Teamwork:
  • Complete special projects as assigned by the Fiscal Analyst 4- Grants and Contract Accountant, Fiscal Analyst 5- Accounting Coordinator, Director of Budget and Finance, or Vice President of Administrative Services. 
  • Assist in preparation of records, annually, for archival. 
  • Performs other duties as assigned.

QUALIFICATIONS:

Required Education:
  • Some college level coursework including at least 15 quarter or 10 semester hours in accounting from an accredited college or university.
Required Experience:
  • One to two years of relevant professional experience.
  • Comprehensive understanding of generally accepted accounting principles (GAAP).
Required Competencies:
Knowledge, Skills, Abilities, Traits, and Characteristics
  • Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). 
  • Knowledge and understanding of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred.
  • Ability to monitor and review input and output of financial data, and develop fiscal queries and reports. 
  • Ability to interpret and explain applicable state and federal regulations.
Basic Computer Skills:
  • MS Excel 
  • MS Word
Interpersonal Skills:
  • Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others. 
  • Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.
  • Ability to work effectively across organizational lines and create and nurture a safe, bias-free working environment which engenders respect for all individuals and for their differences.
Communication:
  • Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes.
  • Strong written and verbal communication skills.
  • Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.
Establishment of Rapport:
  • Builds constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect.
  • Maintains an open, approachable manner, and treats others fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
  • Treats all people with respect, courtesy, and consideration.
Team Work:
  • Ability and desire to work cooperatively with others on team.
  • Recognizes and appreciates the contributions of team members.
  • Respects team members and their individual perspectives.
  • Provides constructive feedback to team and its members, and provides such feedback in a manner that is consistent with the type of communication outlined in this Job Description.
  • Keeps team members informed of work in progress.
  • Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.
Personal Responsibility:
  • Attribute of developing ethical and quality standards while building one’s character in integrity, civility, and respect for others. 
  • Respects and maintains confidentiality.
  • Earn the trust, respect, and confidence of co-workers and students through consistent honest, forthrightness, and professionalism in all interactions. 
  • Be relied upon to achieve excellent results; face up to problems with people quickly, directly, and in a manner that is consistent with the types of communication that is outlined in this Job Description. 
Adaptability & Flexibility:
  • Manages change in a way that reduces the concern experienced by others.
  • Remains calm under stress.
  • Openness to different and new ways of doing things.
Special Requirements and/or Conditions of Employment:
  • The successful candidate must consent to and pass a criminal background check after a conditional offer of employment.
  • Candidates invited for interviews will be required to complete an accounting skills exam.

APPLICATION PROCESS:

To be considered for this position, applicants must:
  • Meet the required qualifications as outlined in this announcement. 
  • Complete the online application profile at https://www.pierce.ctc.edu/hr
  • Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé) 
  • Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
  • Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References) 
  • Provide a response to the following question. (Supplemental Questions)
1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.

Terms of Employment: This is a full-time (40 hours per week) classified, overtime-exempt position with Pierce College District. The primary work location will be at Pierce College, Fort Steilacoom campus but occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites. 

Salary & Benefits: The starting salary range of this position is$3,446.00 - $3,987.00 a month (dependent upon qualifications), with annual periodic increments up to $4,627.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits. 

Physical Work Environment: This position is required to work indoors in an office environment. 

Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service. 

Screening & Interview Process: Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned. 

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews. 

Conditions of Employment: An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit: This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA). 

Equal Opportunity: The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. 

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu. 

Questions regarding equal employment opportunities or discrimination may be directed to the following: 

Sean Cooke, Title IX Coordinator
(253) 840-8472 

Holly Gorski, Vice President for Human Resources 
(253) 964-6519 

Paula Henson-Williams, District Affirmative Action Officer 
(253) 864-3229 

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.pierce.ctc.edu/hr

jobs@pierce.ctc.edu

Fiscal Analyst 2 Supplemental Questionnaire

* 1. How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.

* Required Question

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