Field Education Program Assistant
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
Full-Time Equivalent Hiring Range: $38,700 to $48,400; salary commensurate with relevant experience.
Reporting to the Assistant Dean of Field Education, the Field Education Program Assistant provides administrative support to the Field Education department in the areas of office management, ApEx Field database management, agency recruitment and management, preparation and distribution of educational materials, and events management.
SSW student body consists of 500+ MSW students. Field Education Department is comprised of the Assistant Dean, Field Education, six Assistant Directors, and the Program Specialist.
Essential Functions include:
OFFICE MANAGEMENT & CUSTOMER SERVICE: Maintain consistency and structure for Field Ed operations - over students in 400+ agency internships. Staff support for 6 FTEs, 50 +PT faculty. Timely responsiveness to office visits, calls, emails and mail. Respond to students, agency contacts, faculty, advisors and staff requests for information or direction. Consistent presence, solid availability and professional presence. Organize the Field Education calendar. Maintain and update Field Education materials on multiple platforms - Google Drive, Canvas Gatekeeper role with requests from other parties. Provide direction to 2-3 student employees in Field Ed office.
APEX DATABASE MANAGEMENT: Responsible for ApEx database management, specifically Agency information, Administration section and Student information and processes. Follow timetable for operations as outlined in ApEx for timely and organized distribution of information. Insure correct collection of data by Field staff and students.
EDUCATIONAL MATERIALS: Distribute, collect and track Student Performance Evaluations as part of Student Record. Distribute, collect and track Competency Assessment tool for school's reaccreditation process. Yearly revision of Field Education Guide and curriculum information. Interface with library and IDES teams as needed throughout the year. Support Field Education team as new materials are developed across new platforms, ex. course management software, Canvas. Distribute Field Education materials to students, agency contacts, advisors and SSW administration & faculty, via mail, email and posted on Canvas site.
EVENTS SUPPORT: Lead role in annual events for Field Education; booking, executing, debriefing. Electronic invitation and tracking Events include: 3 Student Orientations; 1 Supervisor Orientation; 4-6 sections of Seminar in Field Instruction- 8 sessions each academic year; 8 monthly Advisor Meetings; Various workshops; Mary Mason Appreciation Breakfast; Other school wide events - support role as needed.
AGENCY RECRUITMENT & MAINTENANCE: Consistent presence, solid availability and professional presence. Responsiveness to calls, emails and mail. Track contacts from agency to build available placements, distributing them to staff for further action. Support improvement of marketing materials for distribution & on SSW website.
Please include a cover letter with your application.
Proficiency with databases and have excellent computer skills required. Excellent written and oral communication skills required. Strong organizational skills, including attention to detail required. Must be able to work independently and as a member of a team in a fast paced environment. Bachelor's degree preferred.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.