Administrative Assistant Office of the Senior Vice President for University Advancement
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Administrative Assistant reports to the Associate Director, Office of the Senior Vice President for University Advancement and is responsible for providing administrative and secretarial support to the Senior Vice President and his Office. Primary responsibilities include developing and employing efficient work procedures to ensure a smooth office operation, such as screening of incoming telephone calls and e-mails; scheduling appointments and meetings; preparing correspondence, administrative memoranda and reports; producing and distributing donor visit reports and notes from meetings; maintaining an effective electronic and paper filing system and other organizational systems as required; coordinating with stewardship, research and prospect managers for briefing materials and arranging travel for both the Sr. Vice President and the President to include detailed itineraries; assisting with projects, including entering and maintaining donor and prospect data into development databases, and proofreading documents prepared for the Sr. Vice President's signature. Also involves extensive independent contact with volunteers, donors, University officers, administrators and trustees and their assistants to arrange meetings and solicitation calls on behalf of the Senior Vice President and the President. Performs related duties as required.
Department: 030001 - Sr VP University Advancement
Position: 00009583 - Administrative Assistant, Sr. VP University Advancement
Full-Time Equivalent Hiring Range: $47,500 to $59,350; salary commensurate with relevant experience.
This position requires 3-5 years of increasingly responsible administrative experience in a professional setting; strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communications skills including effective phone communication skills; accurate typing skills; a working knowledge of Google Suite and Windows PC, including Microsoft Office, and familiarity with Customer Relationship Management databases; exceptional proofreading; strong attention to detail; a commitment to accuracy; familiarity with Zoom Video Conference; and adept at handling multiple tasks and working well within deadlines. Also requires good judgment, discretion in handling confidential materials, ability to work independently without close supervision, and flexibility to work beyond the regular hours of the workday when necessary. Candidate must possess solid knowledge of grammar and punctuation.
Requires a high school diploma, bachelor's degree preferred. Candidates should be highly motivated to work in a fast-paced environment that will require some night and evening work.
Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.
The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.