Clinical Education Coordinator - Clinical Education - AZCOM
The position is responsible for all communications and coordination between the involved medical facilities (offices, clinics and hospitals), preceptors, assigned students, and AZCOM in rotation related issues. The position reports to the Clinical Education Support Manager in the Clinical Education Department. This position is responsible for generating, completing and monitoring the medical facility, student, and preceptor paperwork for all assigned clinical rotations for 3rd and 4th year medical students.
Essential Duties and Responsibilities
- AZCOM/Clinical Education Department Support
- Process all student rotations in assigned region(s), or specialty
- Send out and track return of Preceptor Student Evaluation forms of assigned rotations
- Interface with Department Chairs and/or Associate Dean of Clinical Education concerning findings on Preceptor Student Evaluations
- Serve as the point of contact for students regarding rotation scheduling concerns
- Develop working and professional relationships with physician offices, clinics, hospitals regarding rotation scheduling
- Work with COEE Department to facilitate/maintain affiliation agreements, preceptor teaching agreements, and other contractual agreements needed at rotation sites
- Work as a team with other Clinical Education Coordinators, Department Chairs, their faculty and staff
- Attend regularly scheduled Clinical Coordinator meetings
- Provide assistance and coverage to other Clinical Coordinators for temporary workload increases and vacation periods
- Administer facility and hospital paperwork; track compliance of student requirements for each site
- Serve as the point of contact for rotation sites and students in regards to rotation credentialing
- Specialty or Region Specific Support
- Secure/assign office/clinic rotations at direction of Clinical Education Support Manager, the Department Chair or Associate Dean of Clinical Education
- Secure/assign 4th year rotations for purpose of residency auditions
- Assist students in completing/maintaining/auditing online VSAS rotation applications
- Coordinate all rotations needed by other Clinical Coordinators
- Meet regularly with Chair of Department to receive ongoing direction with regard to rotation needs, scheduling guidelines, and to provide status of rotations or preceptor issues
- Assist with preparation of feasibility reports on new training sites for presentation by Chair to Dean of AZCOM
- Hospital / Clinic / Office Support
- Develop/audit hospital/clinic/office rotation rosters for accuracy each rotation block
- Generate and distribute monthly rotation paperwork for hospital/clinic specific applications, i.e. HIPPA documentation, OSHA documentation, criminal background checks, and drug screen reports on a timely basis
- Serve as a point of contact for student questions/concerns while on rotation at a particular facility
- System Development
- Work with Department Chair, the Associate Dean for Clinical Education, the Clinical Education Support Manager, and the Information Technology Department, when appropriate, to identify more efficient systems to process and evaluate work load, including RMS (Rotation Management System)
- Other duties as assigned
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or GED required. A one year certificate from college or technical school and/or Associate degree highly desired. Must have a minimum of 5-7 years of relevant work experience required. The ability to build positive rapport with many groups of internal and external stakeholders is required to be successful in this position. Experience working in a team and customer service oriented environment. Excellent written and verbal communication skills.
Computer proficiency in MS Office (Word, Excel, Power Point, Outlook).
Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is frequently required to sit, talk and hear. The employee must occasionally lift and /or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)