Job Listings

Coordinator for Work Study Programs

Colorado State University
Job Location:
Fort Collins, Colorado
Financial Aid
Position Location
Fort Collins, CO

Research Professional Position: No

Posting Number: 202100980AP

Position Type: Admin Professional/ Research Professional

Classification Title
Prof/Indiv Contrib I

Number of Vacancies: 1

Work Hours/Week: 40

Proposed Annual Salary Range
$48,000 - $51,000 Salary is commensurate with experience and qualifications.

Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU's Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: &

Desired Start Date

To ensure full consideration, applications must be received by 11:59pm (MT) on 10/04/2021.

Description of Work Unit
Colorado State University is a Carnegie research-extensive land grant university committed to the ideal that educated and motivated people can make a difference in the world. Colorado State expects its graduates to become active, responsible citizens who excel in a competitive world. The Office of Financial Aid operates under the Division of Enrollment and Access and provides student-centered assistance by working under Federal, State and University guidance to enable students to enroll, manage their finances, achieve their academic goals, and graduate in a timely manner.

Position Summary
Reporting to the Associate Director for Special Programs, the Coordinator for Work Study Programs provides oversight to Colorado State University's participation in Federal, State, and Institutional work study programs. This position has a significant focus on administration of the off-campus work study program, which engages with off-campus agencies to provide student employment opportunities within the community. The position is routinely tasked to perform detailed work involving the compliant awarding and reconciliation of work study funds, and with respect to off-campus employment, functions related to timekeeping, payroll invoicing, correction processing, and ensuring compliance with community service and job location & development thresholds. The Coordinator for Work Study will connect widely with campus partners, collaborate closely with the CSU Career Center and CSU Human Resources, and will work alongside the Associate Director for Special Programs and OFA Federal Funds Manager to ensure positive service to students, and integrity of the work study programs.

Required Job Qualifications
  • Bachelor's Degree with professional experience in higher education.
  • Demonstrated understanding of federal campus-based work-study financial aid program requirements, including common elements, and funding processes.
  • Excellent written communications skills, as demonstrated by application materials submitted.
  • A personal or professional commitment to diversity as demonstrated by persistent learning effort, active planning, allocation of resources and/or accountability for diversity outcomes. 
  • Must have a valid driver's license or the ability to obtain a driver's license or access to a licensed driver by the employment start date.
  • The successful candidate must be legally authorized to work in the U.S. by the proposed start date; The Office of Financial Aid will not provide visa sponsorship for this position. 
Preferred Job Qualifications
  • Experience working in a Title IV Financial Aid Office with a demonstrated knowledge of federal student financial aid regulations.
  • Demonstrated experience with community outreach, and presenting to various University Partners about work study programs and financial aid opportunities. 
  • Experience with Ellucian's Banner financial aid system.
  • Experience with Oracle HR databases, or related human resources systems.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion.

Job Duty Category: General Work Study Program Administration and Oversight

  • Maintains knowledge of federal work study regulations and requirements. Is the departmental subject matter expert. Available to answer any work study question from students, staff, or employers.
  • Oversees awarding of request work study, both through annual application process and counselor or Career Center referral. In tandem with the Career Center, assist employers to fill open positions when needed.
  • Coordinates with Associate Director for Special Programs, Student Employment Operations Specialist, and Federal Funds Manager to ensure accuracy in awarding and expenditure of all work study funds.
  • Provides secondary support for Oracle workflow approvals, including corrections and work study transfers.
  • Engages with Director of Financial Aid, and other areas of the department, to address process, policy, or compliance needs.
  • Manage Student Employment Service's work-study students.
Percentage Of Time: 30%

Job Duty Category: Off-Campus Work Study Coordination

  • Collaborates with Career Center to review/setup new off-campus employers, including memorandum of understanding compliance. Performs (or verifies completion of) annual check-ins with off-campus employers.
  • Process new employee paperwork for work-study students hired by off-campus employers and train them on work-study policies and procedures while performing off-campus site visits.
  • Approve and enter timesheets, reconcile earnings reports, produce invoices and coordinate with ARO to help with collections when necessary
  • Approves off-campus student employee hire requests. Onboards new students by submitting background check requests, collecting/verifying new hire paperwork (Forms I-9, SSA-1945, Direct Deposit, W-4, etc.), explaining payroll/student employee retirement plan, and general expectations for timekeeping. Updates Banner/Oracle systems as needed for continuing students.
  • Manages monthly invoices for off-campus employers. Run expense distribution reports, notify employers of issues (plans/limits) as needed, identify and convey any payroll corrections, download and post invoices for employer wages due to CSU within prescribed billing timeframes.
  • Communicates pertinent campus information to off-campus employers, including payroll processing date changes, semester start/end dates, work study renewal or request information, and any other updates regarding work study policies or regulations.
  • Collaborates widely with Career Center to engage with off-campus employers and to cultivate relationships that support CSU students and their work study experience.
  • Work with software developer, NextGen, to troubleshoot and improve the student job posting and off-campus timesheet software. Work with NextGen and Academic Computing & Network Systems (ACNS) to coordinate communication and troubleshooting when issues occur with on-campus employers and student. Work with Information Systems (IS) to update Biofile every semester.
Percentage Of Time: 60%

Job Duty Category: Special Programs Unit Support

  • Assist as needed with processing, reviewing, and adjusting aid for students within the Special Programs team. Supports work as needed throughout the Special Programs team or broader Operations Unit with other duties as assigned by the Associate Director for Special Programs or the Director of Financial Aid.
  • Represent OFA and the University to outside agencies. Attend professional conferences and actively engage in professional associations to remain current on changes to regulations, guidelines, and processes.
Percentage Of Time: 10%

Special Instructions to Applicants
  • Applicants should submit a cover letter and resume that demonstrates any and all of the required and preferred qualifications they meet.
  • References will not be contacted without prior notification of candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Valid Driver's License, On-call Status - addressing inherent technology issues, disbursement challenges, etc. which may require assistance during "off-work" hours, Travel - Travel to conferences for federal updates, industry training, etc., Special Requirements/Other - Credit Check Required

Search Contact
Corey Martin -

EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,

The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Minimum References Requested

Maximum References Requested
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