Job Listings

Promotional Opportunity - Ed Abroad Accounting Technician

Company:
Colorado State University
Job Location:
Fort Collins, Colorado
Category:
Business and Financial Services
Position Location
Fort Collins, CO 80523

Classification Title
Accounting Technician II

Posting Number: 202100276P

Position Type: State Classified

Open Date
09/23/2021

Close Date: 09/30/2021

Salary
$3,295-$3,972/month + Full Benefits

Employee Benefits

Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU's Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/.

Full/Part Time: Full-time

State Classified Hourly
No

Description of Work Unit

The Office of International Programs - Education Abroad (OIP-EA) unit is responsible for coordinating Colorado State University's international opportunities available to its students, including student exchanges, study, research, internships, service learning and other academic travel abroad. OIP-EA manages its own portfolio of programs, which involves financial and logistical administration such as contract negotiations, program promotion, student advising, and new program development. The unit also provides travel registration for all student travelers and risk management support for departments leading their own programs and is provides oversight and administration of the Passport Acceptance Facility.

Colorado State University is a premier public research university established as the land-grant institution for the State of Colorado in 1870. CSU is committed to excellence, setting the standard for public research universities in education, research, and outreach for the benefit of the citizens of Colorado, the United States, and the world. The campus culture is driven by a desire always to do better and a vision to be the best place to learn, work, and discover.


Colorado State's principles of community - inclusion, integrity, respect, service, and social justice - reflect our core values and support CSU's mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University.

CSU is recognized in national rankings and is the school of choice for Colorado students, with a longstanding legacy of attracting the best and brightest nationally and internationally. The University has eight colleges and resident student enrollment is approximately 33,000. With 2,000+ international students and scholars representing more than 100 countries, the campus continues to adopt an international worldview. When these students arrive, they're not alone; more than 20 percent of tenure-track faculty are international.

CSU is located in the city of Fort Collins, a dynamic community with a population of over 160,000. Situated 65 miles north of Denver at the western edge of the Great Plains and at the base of the foothills of the Rocky Mountains, Fort Collins is a gateway to world-class skiing, hiking, fishing, climbing, and biking, and has an average of 300 days of sunshine per year. Colorado has earned a worldwide reputation as an area that offers an unparalleled lifestyle, and Fort Collins represents the very best of Colorado.

Position Summary

This position will assist the director of Education Abroad with the financial accounting for program accounts, student billing, scholarship posting, account reconciliation, maintain reciprocal exchange balance sheets, and faculty and staff international travel paperwork. This position will also route consortium agreements, upload and pay insurance rosters, support employee searches as the initiator in the Talent Management System, serve as a Passport Acceptance Facility Agent, and provide logistical coordination of special events and projects. This is a 12-month full-time appointment, based in Fort Collins, with the potential for flexible work arrangements, including remote work.

Minimum Qualifications

This position is only open to existing Colorado State University - State Classified Employees of all classifications. Current employee as well as Transfer and Reinstatement candidates are encouraged to apply.

Employees must demonstrate two years of technical accounting experience.


Substitutions

A related degree with 18 or more credit hours of accounting related coursework with substitute for the specific technical accounting minimum requirement.

Preferred Qualifications

The ideal candidate will possess the following competencies (e.g. knowledge, skills, abilities, other personal characteristics, etc.) which have been outlined as essential to performing successfully in this position:
1. Strong commitment to the principles of diversity, inclusion and equal access
2. Experience with CSU's financial and student information systems (Kuali and Banner) or equivalently large systems
3. Advanced skills in data maintenance, spreadsheet creation and report generating with MS Excel
4. Demonstrated abilities in multiple technical accounting roles including budget construction, reconciliation, PCard oversight, travel processing, and accounts payable tasks
5. Demonstrated ability to work independently and as an effective team member
6. Strong attention to detail
7. Demonstrated ability to work independently
8, Demonstrated ability to work as a team


Job Duty Category: Financial and Travel Processing

Duty/Responsibility
  • Maintains financial records and travel documents for Education Abroad unit.
  • Prepares purchasing documents, maintains filing system, collects receipts and records for all unit accounts (22, 26, 13, 12, and 64-fund groups).
  • Performs follow-up on commitments and outstanding financial obligations.
  • Monitors and reconciles monthly financial accounts. Maintains accounting records and prepares monthly reports.
  • Verifies travel claims, estimates travel costs and performs follow-up on outstanding travel documents.
  • Examines funding sources and programming actions to determine financial implications with regard to the use of accounts.
  • Analyzes financial reports and recommends changes to improve financial efficiencies. Develops procedures and proposes changes in existing methods.
  • Creates and manages all cash deposits for the unit.
  • Prepares (pre- and post) international group travel documents for short-term, faculty-led programs abroad according to University guidelines for international travel. Determines US dollar equivalents for foreign currency transactions, following up with faculty for further explanation or documentation when needed.
  • Analyses spending against budgeted expenses to ensure validity of expense and communicates with faculty and/or Director/Assistant Director to resolve discrepancies.
  • Creates program summary reports using MS Excel for Director and Assistant Director of Education Abroad to document and make sure the actual cost of short-term programs match the expenses in Kuali.
  • Implements guidelines and procedures pertaining to operation of student billing, program budgets, exchange tracking, and scholarship funds. Actively collaborates with Director and Assistant Director in the decision making process and communication of procedural management decisions within unit.
  • Provides coordination and liaison between Education Abroad and other administrative offices on campus, including Business and Financial Services, Student Financial Services, etc. Collects and exchanges information, identifies problems and researches answers, clarifies information, explains actions and establishes rapport with other University officials.
  • Acts as a resource person on University and State rules, regulations, and procedures by maintaining a working knowledge of such policies.
Percentage Of Time: 50%

Job Duty Category: Budgets and Contracts

Duty/Responsibility
  • Updates cost of attendance budgets and contracts for 35+ exchange and direct enrollment programs each term. The Director will communicate with overseas partners and U.S.-based international education organizations regarding current rates for tuition and fees, accommodation, travel, included excursions and other program-related costs, determining accurate U.S. dollar equivalencies for any amounts charged in a foreign currency based on and evaluation of trends in exchange rates. Then this position will update online budgets and student contracts as well as maintain financial records of how these amounts were determined.
  • Prior to student billing, the position will review the original cost of attendance budgets with the Director and determine whether or not it is necessary to make adjustments due to tuition increases or currency fluctuations to ensure revenue generated is sufficient to cover costs that will be paid out in the future.
  • Responds to inquires from students and parents regarding education abroad billing and cost of attendance budgets, resolving any concerns or problems that may arise.
Percentage Of Time: 15%

Job Duty Category: Database - Terra Dotta

Duty/Responsibility
  • Maintains queries within Terra Dotta (Study Abroad's integrated data management system) to monitor/track payment of study abroad application fees, deposits and administrative service charges ensuring that students have completed the necessary release to allow charges to be billed to their student account.
  • Creates batch reports within ARIES/BANNER to accurately upload charges for application fees, deposits, program charges, and scholarships to 350+ student accounts each semester.
  • Troubleshoots database/query errors and confers with the Director or Coordinator, if necessary, to resolve problem.
Percentage Of Time: 10%

Job Duty Category: Other Administrative Duties

Duty/Responsibility

Serves as a centralized support person for several administrative functions of the office, including logistical support of event/meeting logistics as assigned by the Director, CHUBB blanket insurance account reconciliation and payments, acting as initiator in Talent Management System, and assisting with schedules and logistical support of employment searches and visitors, as assigned by Director.

Percentage Of Time: 5%

Job Duty Category: Service

Duty/Responsibility

Participates on a work group, committee, etc., not directly related to the position itself but to support OIP, CSU, or the professional field.

Percentage Of Time: 5%

Job Duty Category: Passport Acceptance Facility Lead

Duty/Responsibility
  • Provides a set number of passport advising appointments each week to accept CSU and community member passport applications.
  • Will ensure that copies of important documents are made and photos are taken.
  • Lead on communication with state Passport agency, sharing communication with all agents, and preparing and mailing packages according to requirements of Passport Agency.
Percentage Of Time: 15%

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION
  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
  • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


INCOMPLETE APPLICATIONS
  • If an Application is considered "Incomplete", the Application will be removed from consideration for the position.


** An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.

** An Application is incomplete if "see resume" (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

** Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES
  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.


**Please see the Required Documents section of the posting.

NOTES
  • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
  • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense.
  • All status updates for this position will be sent via email from human.resources@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.


Equity, Diversity, and Inclusion at Colorado State University

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources - Employment Office, at hr_service_center@mail.colostate.edu or call (970) 491- MyHR(6947).

DEPARTMENT CONTACT INFORMATION
  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).


Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.


Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
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