Job Listings

Assistant Director, Business Services, Housing

Company:
Kennesaw State University
Job Location:
Kennesaw, Georgia
Category:
Residence Life and Housing
Assistant Director, Business Services, Housing


Job ID: 233088
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University offers undergraduate, graduate and doctoral degrees to its more than 41,000 students. With 11 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the second-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties and entrepreneurial spirit draw students from throughout the region and from 126 countries across the globe. Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. For more information, visit kennesaw.edu.

Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Responsible for managing the day-to-day fiscal operations for Residence Life and administration to support the department leadership. Supports cross-functional initiatives including but not limited to human resource management, training, staff development, technology and resource management, and administrative uniformity across Housing & Residence Life (HRL). Requires excellent business acumen, strong financial skills, experience developing personnel, organizational skills, project management skills, as well as versatility, flexibility, discretion and diplomacy, and a passion for improving service delivery for staff and students.

Responsibilities
1. Develops, implements, and evaluates departmental policies and procedures to ensure compliance with University rules and procedures

2. Reviews, maintains, and expands current vendors and potential community engagement

3. Acts the final resource for internal contracts, compliance, and fiscal approvals

4. Administers special cross-departmental administrative projects (e.g., workspace reallocation, inter-office personnel transfers, building/contents/facilities maintenance, asset upgrades, and storage arrangements)

5. Partners with faculty leadership on departmental affairs and advocates the unit's needs and goals to internal and external parties

6. Serves as a continual resource and one stop shop for all HRL staff needs and concerns

7. Ensures proper on-boarding and off-boarding of all department staff

8. Identifies and resolves any potential threats and risks to departmental operations while maintaining operational efficiencies

9. Serves as fiscal approver for Residence Life requisitions, travel, and AP vouchers

10. Assists with five-year business planning

11. Maintains financial records for Housing and Residence Life, Facility Operations, department IT Services

12. Responsible for Housing and Residence Life (HRL) main operations department areas and budget related items

13. Reconciles budgets and aids units as necessary

14. Evaluates current and previous financial data

15. Analyzes financial data and provides forecasting support for all budgets including special housing projects

16. Coordinates budget related business needs of the department including oversight of requisitions, purchase orders, internal/external invoices, check requests, and journal entries

17. Implements and maintains internal business processes, forms and documents

18. Serves as a key stakeholder for review and development of policies and procedures related to all budgets within the department

19. Serves as a budget liaison between Business Services, Facilities, IT and Residence Life

20. Assists with the development and implementation of internal controls to mitigate risk

21. Collaborates with the Office of Fiscal Services to develop, monitor and report on unit budgets

Required Qualifications
MINIMUM EDUCATION REQUIRED:

Bachelor's Degree from an accredited institution of higher education in Business Administration or related field

MINIMUM EXPERIENCE REQUIRED:

Five (5) years of experience in Accounting, Finance, Business Management, or related field.

MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW AND/OR INSTITUTION:

Current, valid, and unrestricted Georgia driver's license

Preferred Qualifications
Previous experience in housing and/or residence life

Master's degree in higher education or related field

Knowledge, Skills, & Abilities
  • Maintains a strong work ethic, a positive attitude, a high level of collaboration and enthusiasm for the residential experience on a university campus

  • Able to maintain a close working relationship with all Housing and Residence Life staff

  • Able to provide and maintain quality customer service for both internal and external stakeholders

  • Able to handle multiple tasks or projects at one time meeting assigned deadlines

  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

  • Promotes an environment that supports the department's, division's, and the university's mission, vision, values, and goals

  • Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

  • Strong attention to detail and follow up skills

  • Strong customer service skills and phone and e-mail etiquette

    Equal Employment Opportunity
    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

    Other Information
    This is not a supervisory position.
    This position does not have any financial responsibilities.
    No, this position will not be required to drive.
    This role is not considered a position of trust.
    This position does not require a purchasing card (P-Card).
    This position will not travel
    This position does not require security clearance.

    Background Check
    • Standard Enhanced + Credit & Education
    • DMV
    Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

    All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

    To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=233088&PostingSeq=1

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