Assistant Director for Athletics Donor Relations
The Assistant Director for Athletics Donor Relations is responsible for managing logistical functions related to athletic development programs, events, and stewardship activities, along with providing an exceptional guest experience. This includes coordination of event registration, on-site event materials, event contract management, vendor negotiation and purchasing, as well as additional support for the athletic development donor relations team. In addition, the coordinator acts as a customer service representative for athletic development relations, answering and directing calls, responding to emails, handling inquiries from the public and basic office functions. This position is instrumental in the day-to-day operations of the Athletics Development office.
- Coordinate event registration process including accuracy of registration data, name tags, registration packets, and post event reconciliation.
- Manages and executes annual giving donor events/benefits as outlined in the Husky Athletic Fund donor guide. Including vendor contracts, collateral, invitations, RSVP tracking, status reports, and leadership briefings.
- Fully understand and apply functionality of the on-line registration module. As required, handle on-site registration set-up and walk-in registration processing
- Develop strong knowledge of the donor database (FELIX) and the reporting capabilities in support of event & reporting programming.
- Assist with planned giving annual stewardship.
- Collaborates with the Alumni Events team, when appropriate for athletic events.
- Collaborate with Athletic Development colleagues to execute stewardship event strategies for athletic donors, former athletes, and giving societies.
- Manages hospitality suite event logistics and staffing for all assigned home sporting events.
- Work closely with individual teams/sports to execute fundraising events and initiatives. Including, golf outings and fundraiser dinners.
- Provide exceptional customer service to all incoming inquiries and experiences; internally and externally.
- Manages the Husky Athletic Fund general email inbox; distributing emails to appropriate individuals or responding appropriately to outreach.
- Assist in providing general office support such as, answering phones or other administrative tasks.
- Other duties as assigned.
The University of Connecticut Foundation is an affirmative action, equal opportunity employer, committed to fostering diversity in its workforce.Experience and Skills
- Values diversity and inclusion in the workplace.
- Demonstrates a strong ability to manage multiple projects, meet deadlines and work in a fast-paced environment.
- Well-organized self-starter who can manage time effectively and who possesses excellent written and oral communication skills, including proofreading.
- Ability to work with minimal supervision and demonstrates the ability to exercise independent judgement with regard to work responsibilities, prioritization of workload, and foreseeing the needs of the team.
- Demonstrates a strong commitment to providing a superior guest experience.
- Proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint. Comfortable working with event management software (i.e. Aventri) and CRM Databases (i.e Paciolan and Blackbaud) to query for event invitation list.
- Working knowledge or desire to learn InDesign, Photoshop, or other graphic design platforms.
- Integrity in dealing with confidential information.
- Ability to be congenial, professional, and effective in managing relationships with donors, alumni, Foundation board members, Foundation staff, University staff, and visitors.
- Ability to remain flexible in a fast paced and complex organizational environment.
- Ability to work to the demands of the position, which may exceed a 40-hour work week and will include nights, weekends and holidays.
- Must be willing to travel and reliable personal transportation is required for this position.
- Must possess a valid driver's license issued from state in which employee resides. Employee must maintain at their expense, automobile liability insurance coverage in the minimum amount of $500,000 or a combination of umbrella and automobile liability insurance coverage of $500,000. A certificate of automobile insurance evidencing the limit, must be provided to the Foundation at hire and annually thereafter.
Education and Experience
- Bachelor's degree.
- 3+ years of event planning, donor relations or stewardship experience. Exposure to vendor management and strategic planning preferred.
- Proficient with MS Office including Outlook, Word and Excel. Demonstrated ability to work in multiple system environments.