Fiscal Officer/Business Manager (Administrator II) - College of Ethnic Studies
Fiscal Officer/Business Manager
This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the Dean of the College of Ethnic Studies.
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing firstname.lastname@example.org.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
College of Ethnic Studies, Dean's Office
Monday through Friday; 8:00AM to 5:00PM
Anticipated Hiring Range
$8,500.00 - $8,775.00 Per Month ($102,000.00 - $105,300.00 Annually)
Salary is commensurate with experience.
The Administrator II-Fiscal Officer serves as the fiscal leader, financial and business representative, budget specialist, analyst and executive manager for all fiscal operations in the College of Ethnic Studies inclusive of the College Dean's office, 5 departments, additional program units, college-wide special projects and initiatives both within SFSU and all auxiliary programs in the University Corporation and SFSU foundation. The job position of fiscal officer upholds the mission of SFSU and the College of Ethnic Studies and retains strong relationships with all university departments in the Office of Administration and Finance.
Fiscal Affairs Planning and Management
- Responsible for all essential financial duties, fiscal operations, all budget processes and activities and strategic planning for the College. Financial consultant and key financial liaison for the College Dean, Associate Dean, Department Chairs and program coordinators with the university at large.
- Develops, monitors and maintains budget reporting and internal systems to aid operational effectiveness and reporting accountability through the college and departments. Sets up, constructs and prepares financial reports and manuals including analytical and detailed plans and spreadsheets needed for forecasts, long term planning and financial review. Reconciles accounts and expenditure reports. Tracks all college-wide accounts inclusive of General Fund, trust, foundation and endowments to ensure proper usage and reporting. Plans, implements, directs and evaluates the college's finances and performance through general accounting actions for both procurement and payroll. Works to ensure actions are following CSU and university policies and procedures.
- Lead operation specialist for all departmental support staff to meet administrative budgetary assignments. Serves as college fiscal liaison responsible for communication, troubleshooting and problem solving and resolving issues between administrative offices including Budget, Accounts Payable, Human Resources, Academic Resources and Procurement and the units within the College. Participates in regular meetings for fiscal officers and managers with Administration and Finance, fiscal Affairs, Academic Affairs. Accountable for supervising, training and managing all department and college staff and/or department chairs or program directors on internal and university wide fiscal operations.
- Oversees day to day procurement operations including complex and high volume of accounts payable and receivable transactions. Responsible for college to university fiscal audits and insures that the college complies with CSU procurement directives. Organizes and evaluates fiscal data for the college on regulatory actions needed for university reporting and program planning. Interprets university and state wide policies, procedures and regulation for the executive body of the college. Holds approval/delegation of signature authority for
- Advises, plans and/or develops initiatives needed to meet business solution objectives and goals impacting the departments and college. Provides leadership and support for implementation of new projects, events both one-time and annual, and collaborations that involve contracts, insurances, MOUs, invoices and financial reporting. Serves as key contact with outside parties and agencies for application of procedure to fulfill fiscal missions.
- Responsible for handling all reports on the on the College's budgets: past, present and future. Prepares summaries and documents for reviewing and analyzing expenditures, discrepancies, trends, forecasting short-term and long-term planning for the college dean. Inclusive of these reports are budget documents that correspond with enrollment analyses, faculty to student ratios, etc. Targets and determines cost effectiveness on revenue generating programs and funding sources and cost shares to the department and programs. Reconciles year end or end of special program funds and budgets.
Other Responsibilities as Assigned or Initiated
- Independently works on special projects and reports assigned by the College Dean that are critical to the current operations and future of the college.
- College Travel Coordinator who oversees all requests and claims and responsible for internal auditing and training.
- College procurement card supervisor responsible for auditing and monthly submission from department card holders.
- Monthly duties include monitoring and reconciling Labor Cost Distribution of faculty payroll; Student Time and Labor for student payroll and maintaining Student Assistant/Work Study/Graduate Assistant/Immediate pay allocation records and balances; reconciling month end operating expenses in all funds and accounts. Oversees semester salary & payroll issues, leave of absences & grant and assigned time buy-outs and faculty replacements for the above.
- Advises and assists in facilities operations for college-wide, departmental and individual procurement of equipment, campus utilities and communication services.
- Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles.
- Promotes and ensures the application of human resources professional responsibilities and ethical standards.
Other Duties as Assigned
Embody The Six Roles of Leader
- Structure Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations; improve processes for efficiency and effectiveness, empower employees, and delegate work.
- Manage Talent: hire, coach, and develop employees; ensure a level of diversity that encourages every employee to contribute to their fullest potential.
- Inspire Performance: set clear goals, monitor performance, coach for results, recognize and address performance outcomes
- Build Teams: build trust and collaboration among direct reports, peers, campus stakeholders, and supervisors
- Use & Share Information: convey effective oral and written communication to large and small groups; steward of financial planning and fiscal management; apply policies, procedures, and campus protocols; adopt technology for improved performance; retain knowledge of applicable Collective Bargaining Agreements; project professional presence and nonverbal behavior
- Facilitate Change: encourage others to develop innovative approaches to addressing problems and opportunities; facilitate the implementation and acceptance of change within the workplace.
Embody The Core Competencies
- Bias toward collaboration and teamwork.
- Effective communication skills.
- Customer/Client Focus with an emphasis in problem solving and resolution.
- Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
- Diversity and inclusion.
5 years of budget related experience in an office setting, thorough knowledge of budgetary and fiscal matters. Must be able to work independently, have use of sound judgement and hold excellent organizational skills. Must have strong analytical, accounting and communication skills and ability to interpret and integrate financial data to formulate courses of action. Ability to handle confidential documents, multiple accounts and expense transactions, serve as primary contact for the college fiscal matters. Must be able to provide direction and accountability to administration and staff in day to day business affairs operations.
Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Financial systems used for CSU campuses and SFSU
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.