Job Listings

Administrative Associate

The University of Arizona
Job Location:
Tucson, Arizona
Administrative Assistants

Posting Number: req6731

Department: Arizona Space Institute

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona's Space Institute (UASI), a division of Research, Innovation & Impact (RII) at the University of Arizona, is in search of an Administrative Associate. The Administrative Associate will be responsible for a variety of administrative duties that support the research and program activities of UASI including scheduling, managing calendars, reviewing and editing research documents and technical reports, coordinating administrative processes, and updating the website.

The ideal candidate will be enthusiastic, professional, detail-oriented and have strong communication and correspondence skills. The ideal candidate will also utilize a working knowledge of Excel and/or database management software in this position.

The UASI is a driving force in advancing the University of Arizona's role as the world's leading university for space science, human and robotic exploration, astrobiology/exoplanets research, space situational awareness research, and planetary defense.

The UASI weaves a thread through all it pursues, bringing to bear the exceptional attributes of the UA through research and the formulation, proposal development and management of major projects and space missions, advancing our understanding of the Earth and Universe.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

  • Assist in preparing reports on UASI activities for programs supplying funding, such as the University of Arizona Strategic Initiatives Fund, the Technology and Research Initiative Fund (TRIF), and others
  • Assist in preparing reports on funding of the Space Exploration and Optical Sciences (SEOS) portion of the TRIF program
  • Coordinate reviews of proposals and reviews, under the direction of the Chief Scientist and Program Manager
  • Reconcile proposal/project development grants
  • Coordinates and collaborates on special projects as assigned
  • Help develop, and then maintain, a database of resources available for individuals .interested in proposing for spacecraft instrument and mission projects
  • Help develop, and then maintain, a database of resources available to execute spacecraft instrument and mission projects
  • Schedule and facilitate meetings of UASI committees and of the UASI community
  • Assist with scheduling for the Director, Chief Scientist, and Program Manager of UASI
  • Maintain calendars, prepare correspondence, documents and presentations
  • Assist and support special events
  • Arrange travel and process travel/expense reimbursements for the Director, Chief Scientist, and Program Manager of UASI
  • Maintain, and disseminate, a list of opportunities potentially available
  • Update information on the UASI website
  • Other administrative duties may be assigned

Knowledge, Skills & Abilities:

  • Strong communication skills
  • Detail-oriented
  • Ability to build relationships and networks
  • Ability to work in a fast paced environment
  • Working knowledge of Excel and/or database management software
  • Knowledge of Adobe and Microsoft Office products
  • Ability to manage projects in a timely manner with attention to detail and a high degree of openness to new approaches and new ideas
  • Ability to problem solve

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through experience required 
  • Up to 1 year of relevant work experience

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $21.55 - $23.94

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Dr. Timothy Swindle

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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