Project LOGRAR Program Coordinator
Cal Poly Pomona Foundation, Inc. Position Description
Classification/Occupation: Program Coordinator
Department or Unit: Title V Part B PPOHA – Project LOGRAR
Position Report to: Project Director of Title V Part B PPOHA – Project LOGRAR
Salary Grade: 10
FLSA Status: Exempt
Summary of this Position: The Cal Poly Pomona Foundation is seeking an individual to work full-time as a program coordinator under the Title V Part B PPOHA – Project LOGRAR grant.
Functions of the Project LOGRAR grant include establishing a Graduate Resource Center that offers advising, academic support (including one-on-one tutoring), professional development, a lecture series, and connects students to both industry and community opportunities for internships and applied academic work; establishing a financial aid program to support Hispanic and low-income students, including through scholarships, assistantships, and travel funding for students to present their research at conferences. In addition, Project LOGRAR provides faculty development opportunities related to their work with graduate students.
The Program Coordinator (PC), under general supervision by the Project Director (PD) of the program, will undertake program administration duties of considerable scope and complexity. The PC will assist with the daily operation of activities and project evaluation, help with the preparation of reports and communicate with campus offices as needed. Under direction from the PD, the PC assures that the grant operates in compliance with all federal regulations, assists with the Title V budget including the detailed tracking of all expenditures, and works with key university staff to comply with institutional practices.
Essential Duties and Responsibilities: Based on needs identified by the incumbent or by the PD, the PC provides administrative and program leadership in a complex program with broad impact. Project LOGRAR will enhance the graduate education of all CPP graduate students. The PC will assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. This will require regular participation in planning and development of activities and, as required, independent determination of methods to meet programmatic and administrative goals.
Examples of activities that the PC will be engaged in:
Assisting with needs assessment for Hispanic and low-income graduate students
- Development and assistance in the running of the campus graduate resource center, including such activities as:
- Scheduling and coordination of tutors and tutoring sessions
- Planning of workshops and other informational activities for faculty and graduate students
- Assisting with assessment and evaluation of services, including using the evidence generated to guide suggestions for improvement to practices and processes
- Establishing and managing process for awarding of conference travel support for graduate students
For the projects listed above, and other projects determined by the PC in consultation with the director(s), the PC will independently determine approaches to project and priorities, develop assessment tools; meet with various organizations, divisions, departments, and colleges for feedback; prepare analyses of findings; and develop recommendations for future plans or actions.
The PC will serve as the primary contact for the program and is responsible for initiating and carrying on contacts with others on campus, State agencies, federal agencies, private companies, and other academic institutions for information gathering, exchange of ideas, and coordination of findings and recommendations. The PC will develop working relations with campus staff as well as others in the Office of the Chancellor to coordinate projects with other studies and activities.
In carrying out these initiatives, the PC will use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures. The initiatives will also require appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.
The PC will oversee day-to-day program operations and provide lead work direction to other professional or administrative staff, with accountability for results. The PC makes recommendations on program budget allocations, independently plans, coordinates, and assess activities and initiatives of the program.
The PC prepares draft reports and procedures, including those for disaster management processes. The PC participates with the director(s) in the negotiations necessary to clear the drafts, and is responsible for the final product. The PC provides information, assistance, and leadership to the campus and serves on committees related to the PC’s areas of expertise.
Master’s degree or equivalent in an Education, Public Administration or a related field including AND five (5) years of administrative experience in public higher education; experience with management of federal grants and familiarity with Title V program. Grant budget management experience, use of analytical performance measures to quantify project success. Knowledge of Title V, Part B guidelines and regulations.
Ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required.
Possession of these knowledge and abilities is typically demonstrated through the equivalent of five years of administrative experience and experience with management of federal Title V program grants, including budget management, evaluation of success, and report writing. Prior experience with graduate programs and students.
Education, Experience and Training
Master’s degree. Ability to effectively use business software such as Microsoft Office applications (Outlook, Word, Excel, PowerPoint, internet). Experience with grant writing and the grant submission process.
Ability to read, write plans, reports, proposals, memos, emails, and professional correspondence is required. Ability to successfully and effectively speak to and maintain cooperative working relationships with diverse constituencies including business professionals, administrators, faculty, staff, and students is required.
With a high level of accuracy, must be able to calculate figures and amounts, such as discounts, interest, commissions, proportions, and percentages. This includes the ability to add, subtract, multiply and divide using whole and fractional numbers. Experience using MS Excel and development of spreadsheets with basic formulas is highly desired. Experience managing budgets is preferred.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific visionabilities required by this job include close vision, color vision, peripheral vision, and depth perception. Employee will use a computer regularly each day in the performance of their duties.
This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties, and responsibilities. Management reserved the right to add or change the duties of this position as required at any time.
All employment with Cal Poly Pomona Foundation, Inc. is at-will and shall continue only upon the mutual consent of the Foundation and the employee. This means that an employee may terminate his or her employment with the Foundation at any time with or without cause or prior notice and that the Foundation may terminate an employee's employment at any time with or without cause or prior notice.
CONDITIONS OF EMPLOYMENT AND BENEFITS
- Full time benefited exempt position. Annual salary of $61,800.
- Employee benefits include health, dental & vision insurance; life and LTD insurance (company paid); defined benefit contributory retirement plan with CalPERS, paid vacation and sick time, 14 paid holidays, education reimbursement, great working environment.
APPLICATION PROCESS: To be considered for this position, apply online at https://foundation.cpp.edu/es/employment.aspx. This position will remain open until filled.
Cal Poly Pomona Foundation, Inc.
3801 W. Temple Ave., Building #55
Pomona, CA. 91768
Cal Poly Pomona Foundation, Inc., was established in 1966 to promote, assist and enhance the educational mission of California State Polytechnic University, Pomona through educational projects, university research, development, community outreach, and providing goods and services. Employees of Cal Poly Pomona Foundation are non-State of California employees.
Safety on Campus “Your Right to Know”
In compliance with the Jeanne Cleary Disclosure of Campus Security Policy & Campus Crime Statistics Act, Cal Poly Pomona’s annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Cal Poly Pomona and on public property within, or immediately adjacent to & accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol & drug use, crime prevention, the reporting of crimes, sexual assault, & other matters. You can obtain a printed report by contacting Foundation Employment Services (909) 869-4378, University Police services at (909) 869-3070, or access the report online at http://www.cpp.edu/~police/annual_security_report.pdf ** An Affirmative Action/Equal Opportunity Employer. ** The Foundation hires only individuals lawfully authorized to work in the United States. ** Americans With Disabilities Act ** Qualified applicants with a disability will receive reasonable accommodation during any phase of the selection process. Requested accommodations should be made in advance to the Foundation Employment Services Department