Job Listings

Grant and Contract Administrator I

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req5293

Department: Chemistry & Biochemistry - Sci

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Department of Chemistry and Biochemistry (CBC) at the University of Arizona is seeking a qualified candidate to fill the position of Grant and Contract Administrator I in the Business Office. The successful candidate will be a dynamic, self-starting individual who enjoys working in a team environment. The successful candidate will take initiative to work independently and collaboratively on a wide variety of research administrative duties and display an aptitude for problem solving, as well as maintain effective attention to details, meeting deadlines and prioritizing competing demands. It is important that the candidate be able to perform these tasks at high level of accuracy and possess excellent communication and interpersonal skills, including the ability to collaborate successfully with various constituencies such as faculty, administrators, staff and students.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

  • Prepares monthly financial reports and provides accounting support for assigned group of faculty, which include federal and non-federal research grants, contracts, gifts, departmental state and designed accounts
  • Prepares intricate journal entries and detailed cost accounting information to analyze and identify inaccurate transactions on assigned accounts. Investigates and prepares appropriate transactions to correct errors. Acts as a liaison between PIs and the University to communicate and resolve any issues that arise concerning expenditures
  • Prepares spending projections for all financial accounts to help assist the faculty with making budgets decisions. Based on faculty feedback, prepares "what-if" funding scenarios and conducts expenditure forecasting to aid award management throughout the life of the award
  • Reconciles cost-share accounts and makes cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations. Ensures payroll distribution is accurate for faculty, graduate students, fellows and support staff on a bi-weekly basis
  • Reviews and approves daily transactions to ensure accuracy within University, Federal and Non-Federal regulations. Conducts thorough review of all award terms and conditions to ensure compliance
  • Assists in proposal submissions for faculty who apply for external and internal funding, including budget construction, current and pending, etc. Serves as a primary point of contact between the Faculty and other admin units on campus to ensure that all requirements associated with the submissions of applications, acceptance and conduct of awards, and issuance and monitoring of compliance are met. Collects and organizes proposal materials, sub-award request forms and other forms to prepare them for institutional review and sign-off
  • Provides interpretation of sponsor guidelines and facilitates communications with grant making agency staff when clarifications are needed. Facilitates Just-In-Time and other pre-award actions requiring institutional authorized review
  • Develops and maintains up-to-date knowledge of Federal, non-Federal grant and contract regulations, with an emphasis on proposal guidelines and systems along with UA's policies and procedures
  • Provides solutions to problems presented and recommend changes to methods or procedures to management, based on knowledge of accounting principles and practices. Interprets data and points out trends or deviations
  • Processes Graduate stipends and waivers

Knowledge, Skills, and Abilities:

  • Excellent computer skills in Microsoft Office Suite (Word, Excel, and Outlook)
  • Excellent attention to detail
  • Knowledge of the principles and practices of administering federal and sub-federal projects
  • Ability to interact professionally and effectively with others
  • Excellent written and verbal communication skills
  • Ability to work effectively in a team and deadline driven environment
  • Ability to organize workload priorities, manage multiple projects simultaneously
  • Ability to exercise independent judgment and proven skill in problem solving, critical thinking, and decision making, proactively plan to resolve problems, identify and recommend and implement viable solutions

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through experience required
  • Up to 1 year of relevant work experience required

Preferred Qualifications

  • Experience with UA policies and procedures
  • Experience using UAccess Financials, Research, Employee, Analytics, and Student
  • Experience working with procurement procedures; direct experience w/University procedures preferable, federal, state, and University regulations, including the OMB Uniform Guidance
  • Experience in pre- and post-award contracts and grants administration within a higher educational environment
  • Experience with budgeting and sponsored research accounting
  • Experience working with US federal agency proposal submission and project management online systems. Examples of systems commonly used for federally supported external grants in the department include (NSF) and (NOAA)

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $40,000 - $45,000 DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 3

Contact Information for Candidates

Lan Vu

Manager, Grants and Contracts

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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