Job Listings

Program Manager

Harvard University
Job Location:
Boston, Massachusetts
Administrative Assistants
Harvard Medical School


Job-Specific Responsibilities
Reporting to the Director(s) of the MMSc Program, the Program Coordinator is responsible for all administrative aspects of the program, including communications and marketing; recruitment, admissions, enrollment, student affairs, and graduation; course management/curriculum delivery and oversight; financial management; program policy adherence; reporting and special projects. Serves as the primary point of contact internally and externally for the Program.

Primary Duties and Responsibilities Include:
  • Communications and Marketing:
  • Serves as the primary point of contact both internally and externally for the Program, interacting with potential students, faculty, mentors, donors, and others. Represents the Program at meetings as appropriate; may attend certain meetings in place of directors upon invitation.
  • Develops, writes text, and maintains website and other marketing materials.
  • Recruiting, Admissions, Enrollment, Student Affairs, Graduation:
  • Manages the recruiting and admission process, including marketing to appropriate audiences, identifying and recruiting faculty to serve on the admissions committee, serving as primary contact for students to ensure that applications are complete, organizes admissions committee meeting and takes minutes, prepares acceptance letters and coordinates with Graduate Education Admissions team.
  • Manages enrollment and registration process for accepted students. Communicates with HMS Registrar's Office to ensure that students are properly registered.
  • Assists students with housing and financial aid applications as appropriate. Acts as primary liaison for students, providing counsel and advice, coordinating problem solving with faculty, ensuring that all requirements are met for graduation.
  • Serves as member of the MMSc program managers group, sharing cross-program information and developing shared opportunities. Works with Office For Graduate Education to coordinate lifecycle events, including orientation, research day, and graduation.
  • Course Management/Curriculum Delivery and Oversight:
  • Assists the Director(s) in the design of the course curriculum and prepares required paperwork for course/credit approval by HMS.
  • Coordinates all room scheduling.
  • Organizes all programmatic committee meetings, including curriculum, steering, and admissions.
  • Participates in periodic external advisory committee visits, preparing required reports for the committee.
  • Prepares course materials for students.
  • Financial Management:
  • Works with the Associate Director of Finance for Graduate Education to develop annual budget for the Program. Provides explanations for variances. Develops budgets for submission to potential donors.
  • Manages expense budget, making payments as appropriate. Ensures that scholarships are posted to student accounts on a timely basis; ensures that revenues are meeting budget goals. Manages Program's scholarship funds.
  • Ensures that faculty and staff are compensated appropriately.
  • Program Policy Development and Adherence:
  • With the directors, prepares student handbook for the Program, including Program-specific policies and procedures.
  • Ensures that students and faculty are aware of the policies; identifies problems and institutes solutions.
Reporting and Special Projects:
  • Maintains record of grades and other statistics and reports on them as appropriate. Ensures that grades are reported to the Registrar.
  • Maintains other records, including number of applications, diversity statistics, admissions, etc. Develop and coordinate past and current data and records for the MMSc students, alumni, and faculty. Maintain long-term, positive contact with alumni and track career choices and progress in the field.
  • Prepares annual report of the Program for HMS and prepares reports for sponsors as appropriate.
  • Manages, facilitates, and executes special projects identified by the Director(s) or the Office for Graduate Education.
Basic Qualifications
5 or more years of relevant experience. A Bachelor's degree may count towards experience.

Additional Qualifications and Skills
Master's degree preferred. Experience in an academic setting working with trainees or students. Excellent organizational and communication skills. Able to deal with confidential and sensitive information. Able to work independently and collaborate with others. Ability to manage concurrent projects and multiple priorities. High degree of flexibility and adaptability. Skills with Word, Excel, and PowerPoint required. Knowledge of and/or experience with science or the research environment helpful.

Additional Information
This Staff role may start as a remote position due to the COVID-19 pandemic and while restrictions are still in place. The current remote nature of this role is considered temporary and may change as the University continues to evaluate options. While we continue to monitor the evolving COVID-19 guidelines, local on-campus work may be expected for some roles. Harvard Medical School does support flexible schedules, subject to individual departments' business needs.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

Harvard University offers an outstanding benefits package including:
  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

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Job Function
General Administration

USA - MA - Boston

Job Code
405012 Admin Professional (N)


Graduate Education

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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