Job Listings

Unit Coordinator, Marketing

Company:
Harvard University
Job Location:
Boston, Massachusetts
Category:
Communications, Marketing, and Public Affairs
Harvard Business School

54753BR

Job Summary
Reporting jointly to Faculty Support Services and the Marketing Unit Heads, the Unit Coordinator provides high level administrative support to the Unit Heads, and to the unit's projects and activities. In addition, the Unit Coordinator may provide direct faculty support for the Course Head, Unit Heads and/or other faculty.

Job-Specific Responsibilities
The Unit Coordinator, Marketing performs the following functions:
  • Works with faculty to ensure smooth delivery of first year, required course and provides direct course delivery support including logistics for complex exercises and simulations. (45%)
  • Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines. (20%)
  • Organizes and plans logistics for seminars series, research conferences and other unit events. (20%)
  • Assists with the administrative process for doctoral recruiting. (5%)
  • Other unit responsibilities: (10%)
    • Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
    • Assists Unit Head with process for multi-year unit faculty assignment planning.
    • Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is unit's liaison with internal and external contacts.
    • Assists with identifying administrative support workload balance needs within unit.
    • Manages unit calendar, budget; assists with unit space planning.
    • Manages unit web presence, maintains files/archives.
    • Performs broad range of desktop publishing, writing, editing, and technology support functions.
    • Handles complex, confidential materials.
  • Other Duties:
    • May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.
    • Responsible for other duties as assigned.
Basic Qualifications
  • Minimum 5 years of experience with 3 years high-level administrative support experience is required
Additional Qualifications and Skills
  • Bachelor's Degree strongly preferred, or an equivalent of education plus relevant business experience
Additional Knowledge, Skills, or Abilities:
  • Demonstrated ability to exercise sound judgment in a variety of situations
  • Excellent communication, interpersonal, organizational, project management, analytical, writing, and editing skills
  • Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines
  • Proficiency with web-based technology, Microsoft Word, PowerPoint, Excel, Adobe, Zoom
  • Ability to learn, teach new software and stay current with various technologies
  • Ability to develop an understanding of and stay up-to-date on the academic research of the unit
Additional Information
During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here.

Job Function
General Administration

Location
USA - MA - Boston

Job Code
403040 Coordinator II

Sub-Unit
*

Department
Division of Research and Faculty Development

Time Status
Full-time

Salary Grade
055

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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