Job Listings

Program Coordinator

Harvard University
Job Location:
Cambridge, Massachusetts
Laboratory and Research
Harvard Law School


Job Summary

The Library Innovation Lab (LIL)is a fun, collaborative and productivesoftwarelabwithin the Harvard LawSchoolLibrary pursuinga broad mission focused on re-envisioning legal information,legaleducational resources andlibrary services. LIL's projects rangein sizeand can bring immediate benefit or prototype the future. Please see our website at get a sense of our current projects and activities.

As akeymember of the LILteam, andworkingin close collaboration withthe Director of LIL, theProgram Coordinatorprovides for the smooth day-to-day flow of operations ofLILand maintainsand enhancesLIL's administrativerelationshipwith other units acrossHarvard Law School andHarvard University.

The Program Coordinator will have an active hand and influential voice in shaping LIL's future and helping to define LIL's identity within the Harvard community and beyond.

Job-Specific Responsibilities

As theProgram Coordinatoryou will:

  • Serve as the principal administrative contact and liaises with Library administration, HLS/Harvard administrative units, and external partners.

  • Organize, implement, and provide support for administrative systems andprocedures for the successful execution of LIL projects.

  • Work with internal and external users of LIL projects including registration, subscription management, and answering/triaging general support and user questions.

  • Monitorbudgets, expenses,revenues and maintainrelated financial documents. Prepare and maintainfinancial records related to general operating expenses including ordering, requisitions, reimbursements and other activities in conjunction with the Library's Financial Assistant.

  • Research and monitor grant funding opportunities. Assist in the preparation of grant proposals and the administration of grant funds.

  • Gather and maintain data for, and assistin preparing reports related to, LIL projects. This includes preparing statistics and working with a variety of data points.

  • Plan, schedule and execute logistics for meetings, events and conferences, including developing event contentand negotiating contracts.

  • Research issues related to development of policies, recommend new or revised policy statements, guidelines and best practices. Advise colleagues and community members as appropriate.Perform other duties as required.

Basic Qualifications

5 or more years of experience in office administration, coordinating projects and/or academic research or related field (business environment and/or customer service). Education beyond high school may count toward experience.

Additional Qualifications and Skills

We are looking for people who have:

  • Project and/or program management skills

  • Organizational skillswith the ability to prioritize work in an environment with multiple and conflicting interests.

  • Ability to work collaboratively in adiverseteam environment

  • Effectiveoral and written communication and interpersonal skills

  • Commitment to customer service

  • Ability to work independently with minimal supervision

  • Experience and deep interest in working on software development projectsand investigating, learning and using new technology

Additional Information
This is a term appointment expected to extend one year from start date, contingent on funding and department needs.

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Job Function
General Administration, Library

USA - MA - Cambridge

Job Code
403040 Coordinator II


Library Innovation Lab

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hours; Monday through Friday - 9am to 5pm

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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