Job Listings

Cataloger, Published Material

Harvard University
Job Location:
Cambridge, Massachusetts
Harvard Radcliffe Institute


Job Summary
Cover Letter:

Cover letters are required for every application for a position at the Harvard Radcliffe Institute. Please address your experience with serials cataloging in your cover letter, combine it with your resume into a single document and upload it when you are instructed by HARVARD CAREERS, Harvard's online application system, to "Upload my resume/CV from my computer." 

Job Summary:

Working in a special collections environment, the Cataloger performs a variety of complex technical and specialized library functions in relation to the preparation of bibliographic and holdings records for monographs and serials, including original cataloging of serials, rare books and pamphlets, and a variety of other library materials.

Job-Specific Responsibilities
  • Creates original cataloging in OCLC for various library materials in a variety of languages and subject fields according to current metadata content and structure standards. Does subject analysis and research to verify supporting authority records following national standards and local practice.
  • Responsible for serials bibliographic cataloging and the creation of detailed holdings records often from multiple workflows following CONSER guidelines.
  • Performs complex copy cataloging in all subjects collected by the library, including materials in Romance and other languages.
  • Records detailed copy specific physical description and provenance information following established practice for holdings records in Harvard's Alma system for all items cataloged.
  • Performs MARC record work within Harvard Library's catalog and OCLC's Worldcat to maintain accurate holdings by correcting errors, updating, enhancing, reconciling discrepancies, and reporting duplicates.
  • Collaborates as part of a team of catalogers and metadata specialists in resolving difficult cataloging problems and stalled items. Consults with and advises colleagues about cataloging rules and practices. Keeps current with Harvard Library cataloging best practices and national standards.
  • Communicates with Harvard Library Technical Services (LTS) to understand and resolve Alma system or other technical problems.
  • Stays informed of evolving technical services trends, changing practices and standards, new cataloging software applications and local technology changes; participates in the development of local policies; suggests innovations and generates ideas for improving workflows and creating efficiencies.
  • Works with Research Services librarians and other colleagues to provide intellectual and physical access to materials in a timely manner.
  • Responsible for occasional reference desk shifts.
  • Serves on library-wide teams and committees.
  • Performs other duties as assigned.
Basic Qualifications
  • ALA-accredited MLS (Master's in Library Science).
  • Three years of professional library cataloging experience in an academic, special, or research library with detailed, working knowledge of cataloging practices and procedures and of library automated systems.
  • Must have experience with serials cataloging, including original cataloging and the creation of detailed, accurate holdings following CONSER guidelines.
  • Must understand authority records and authority control and be familiar with the Name Authority Cooperative Program (NACO).
Additional Qualifications and Skills
  • Experience cataloging in OCLC's Connexion and working with Connexion templates, macros, and OCLC authority records is strongly preferred.
  • Demonstrated knowledge of current international data content and structure standards related to bibliographic, holding and authority cataloging such as MARC 21, RDA, AACR2, LCSH, LCRI, CONSER, BIBCO, PCC, NAF, LCGT, RBMS controlled vocabularies, and DCRM(B).
  • Strong written, verbal, and listening skills.
  • Knowledge of U.S. women's and culinary history.
  • Competence with Microsoft Office software.
  • Strong project management and organizational skills and the ability to meet project deadlines.
  • Ability to prioritize and balance long-term projects and daily cataloging workflow.
  • Ability to communicate effectively with colleagues, and other diverse groups and individuals in a collegial manner.
  • Ability to be flexible and adaptable in the adoption of new software, project protocols, and workflows.
  • Working knowledge of one or more foreign languages. 
  • Must be able to work both independently and as part of a department team with shared goals.
Physical Requirements
Employee must have the ability to sit at a desk for a minimum of seven hours a day and complete tasks requiring repetitive use of hands (keyboarding). This position involves regularly lifting and must be able to lift 40 pounds, manage cartloads of material weighing up to 50 pounds and climb ladders to retrieve or re-shelf collections

Working Conditions
  • The job is performed at the Library in a temperature-controlled office environment generally between 9:00 AM to 5:00 PM Monday through Friday. Occasional work on Saturday will be required to cover reference shifts.
  • There may be limited exposure to dust and mold.
Additional Information
COVID Vaccination:
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage:

We will be conducting interviews virtually for selected candidates until further notice and appreciate your understanding and flexibility with our interview process.

About the Harvard Radcliffe Institute 
The Harvard Radcliffe Institute is one of the world's leading centers for interdisciplinary exploration. We bring students, scholars, artists, and practitioners together to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.

The Arthur and Elizabeth Schlesinger Library on the History of Women in America is the leading center for scholarship on the history of women in the United States. As part of the Harvard Radcliffe Institute, the Schlesinger is devoted to catalyzing new research and to sharing it broadly with scholars and an engaged public.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits , competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Harvard Radcliffe Institute may be exactly the employer you have been looking for.

Diversity Statement 
 At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.

A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers-now and in the future-with comprehensive access over time to all of these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University Community at

The Harvard Library is a proud member of the ACRL Diversity Alliance.

Job Function

USA - MA - Cambridge

Job Code
386056 Library Professional


Schlesinger Library

Time Status

Salary Grade

00 - Non Union, Exempt or Temporary

Pre-Employment Screening
Education, Employment, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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