Assistant Coordinator, Women's Basketball
Posting Number: req6088
Department: Administration and Athletics
Location: Main Campus
Address: Tucson, AZ USA
The University of Arizona is seeking an Assistant Coordinator, Women's Basketball. The position is an annual appointment and will assist and report directly to the Head Coach. The successful incumbent will support the Head Coach with various administrative tasks and will be required to follow NCAA and Pac-12 rules and regulations.
The University's strength in undergraduate education and scientific research is paralleled by its excellence on the playing fields, courts and other venues of its 21-sport Intercollegiate Athletic Program. The Arizona Wildcats compete in the tradition-rich Pacific-12 Conference, "The Conference of Champions." For a more comprehensive view of what makes working in our department unique, please visit the websites at: www.arizonawildcats.com.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
- Coordinate the Head Coaches schedule, calendar, appointments, meetings, and travel. Serve as liaison for Head Coach, in all aspects of the job.
- Responsible for timely filing of expense reports, and reimbursements for all coaches recruiting travel and team travel expenses incurred and reconcile all office receipts
- Assist the Director of Basketball Operations (DOBO) with team meals and ordering
- Serve as the first line of communication for the Women's Basketball Program, both on the phone and in person while in the Arizona Women's Basketball Office
- Serve as recruiting liaison for Women's Basketball Coaches and staff pertaining to home visits and on-campus recruiting activities conducted by the coaches. Responsible for creating itineraries for visits; overseeing agendas and timelines; coordinating travel reservations for hotels and restaurants plus flight; as well as working with the Compliance Office to ensure visits are filed in a timely, and accurate manner and NCAA recruiting info entered into ARMS
- Responsible for monitoring budget, and making sure all expenses follow state procurement and P-card policies and receipts are submitted on time
- Help organize camps and ball kids/Future Cats on game day
- Help in maintaining the general up keep of the office and be the primary daily office contact while team and coaches are on travel status
- Create monthly program newsletter, and responsible for sending it out to all constituents, as well as maintaining the database for the newsletter
- Collaborate and participate in donor functions and community outreach
- Other duties as assigned
Knowledge, Skills, and Abilities:
- Organized, prompt, efficient.
- Written and oral communication skills.
- The ability to work in an environment driven by deadlines and attention to detail.
- Strong computer skills with a thorough knowledge of all Microsoft applications (e.g., Outlook, Excel, Word, Publisher, Power Point, and Photo Shop).
- Excellent verbal and written communication skills
- Ability to problem solve and make decisions
- Ability to multi-task with frequent interruptions
- Dedication and motivation to initiate, lead and support value-added projects
- Meticulous attention to detail
- Knowledge of position related NCAA, Pac-12, and University of Arizona rules and compliance
- Self-motivated, results-oriented, and has a positive demeanor
- Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects
- Demonstrated ability to develop and maintain positive interpersonal relations
- Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude
- Bachelor's Degree.
- One year of related work experience as a program coordinator
- Must be available to work a flexible schedule including nights and weekends
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40 hours + Nights and Weekends
Job FTE: 1.00
Work Calendar: Fiscal
Job Category: Athletics
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $36,000 - $40,000
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You. 1. Describe your knowledge of NCAA and Pac-12 Conference rules and regulations relating to academics, satisfactory progress, and eligibility.
2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 22.214.171.124, 126.96.36.199, 11.4.3, 188.8.131.52, 184.108.40.206, 11.4.4, 220.127.116.11, and 18.104.22.168. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.
5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.