Job Listings

Project Manager

The University of Arizona
Job Location:
Sierra Vista, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req6129

Department: College of Applied Sci & Tech

Location: Sierra Vista

Address: Sierra Vista, AZ USA

Position Highlights

The University of Arizona's College of Applied Science and Technology, is a National Security Agency designated Center of Academic Excellence in Cyber Operations (CAE-CO), and a Defense Intelligence Agency designated Intelligence Community - Center of Academic Excellence (IC-CAE). The CAST is seeking a Project Manager who will assist the CIIO Department Head, the Operations Manager, and the Center with routine duties and responsibilities. CAST is seeking candidates who can assist with the growth of the college's purpose, vision, and values and who enjoy working with a diverse, non-traditional student population. This position will contribute to building a strong team of culturally diverse faculty and staff who are committed to preparing traditional, post-traditional, and transfer students for success in a 21st-century workforce.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

1. Assist the Center Director and Principle Investigators (PI) in the planning and management of grants, contracts, and/or sales & service project requirements.

a. Assist in the management of the project's cost, performance, schedul3

i. Maintain project folders in both electronic and hard copy that contain the following, at a minimum

1. Project point of contact list

2. Project briefing

3. Project quad chart

4. Project contract/grant and modifications

5. Project reports and mitigation plans

6. Project schedule and updates

7. Project budget forms and updates

8. Project transaction documentation

ii. Conduct weekly, monthly, and quarterly project surveillance as required by the project requirements

iii. Identify and document any project variances

iv. Assist in the development and submission any required mitigation plans

b. Coordinate the release and tracking of project funding

i. Coordinate with the PI, CAST Business Office, Center Director, and Sponsored Projects & Contracting Services (SPCS), and any other internal or external offices involved with the managed projects

ii. Track all project funding and expenditures

iii. Maintain a running project budget

iv. Maintain copies of all project transactions

2. Assist in the development, review, and submission of project reports

a. Assist in the development of required meeting and reporting

i. Kick Off meetings

ii. Weekly project meetings and meeting minutes

iii. Monthly Status Reports

iv. Quarterly In Progress Reviews

v. Milestone deliveries and reports

vi. Grant/Contract/Sales & Service memorandums

vii. Other meetings and reporting requirements as assigned

b. Assist in the planning and management of the project-based student opportunities

i. Student Communications (Email, Website, Social Media, Flyers, etc.)

ii. Student information packets and information sessions

iii. Student selection process (application reviews & interviews, OML creation, selection matrix, notification, etc.)

iv. Student travel support and expense report filing assistance

1. Coordination with the Office of Scholarship and Financial Aid and the Bursars Office for student travel support

2. Assist in the setup and disbursement of project funds

v. Student travel financials tracking and management

vi. Coordinate with internal and/or external parties to setup and manage logistical support for projects

vii. Assist in the planning and management of the project meetings

1. Event Scheduling

2. Invitees

3. Logistics

4. Communication

5. Reporting

3. Assist in the development, review, and submission of grant, contracts, and other general agreement (e.g. CRADA, OTA, etc.) project proposals

a. Coordinate with the Center Director, Department Head, the CAST Business Office, Sponsored Projects and Contracting Services (SPCS), and the Associate Dean for Research on the review and submission of project proposals and budgets

b. Assist in the tracking and management of the CIIO Research Portfolio

i. Assist in the development of a CIIO Research Portfolio briefing

ii. Assist in the tacking of CIIO PI cumulative percentages of effort

iii. Assist in tracking CIIO PI award credit

iv. Maintain a pipeline calendar

v. Maintain a proposal tracking matrix

vi. Assist in the qualification and submission review process

1. Scheduling

2. Facilitation

3. Reporting

vii. Coordinate with Sponsored Projects and Contracting Services

1. Proposal submissions & approval support

2. Proposal tracking & notification

Knowledge, Skills, & Abilities:

  • Ability to use critical, independent thinking
  • Ability to effectively communicate

Minimum Qualifications

  • Bachelor's degree and three years of experience in program management or an equivalent combination of experience, training, and/or education
  • Minimum of 3 years of relevant work experience is required, including demonstrated experience with Microsoft Office and experienceworking in a program that supports both civilian and U.S. government learning objectives

Preferred Qualifications

  • Demonstrated experience with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • Demonstrated experience with the Federal Acquisition Regulation (FAR)
  • Database creation and management experience
  • Project Management Professional (PMP) certification
  • Demonstrated experience working with industry and government partner organizations
  • A U.S. Secret or Top Secret clearance

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $48,786 - $58,543

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Research Program Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Jason Denno

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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