Administrative Support Assistant 2
Job Number: REQ_0000016050
CURRENT EMPLOYEES OR STUDENTS:
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University is committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are concerned uniquely with the institutional change required for visioning and realizing a more socially just university.
Housing operations, a unit of Auxiliary & Business Services, is excited to welcome candidates for the position of Office Manager. Auxiliary & Business Services is committed to hiring individuals who understand and appreciate the diverse backgrounds and personal characteristics of colleagues and stakeholders while acknowledging that these differences help to enrich our work environments. This roleserves as the first point of contact, in person and via phone, for our students, guests, and families along with providing general office support to the operational staff.The successful candidatewill be responsible for the following:
Greet customers, provide information and refer, as appropriate.
Screen and processroutinetelephone communications,mail,and requests.
Process payroll, monitor budgets, prepare and process various forms.
Manage key inventory and electronic access.
Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs.
Schedule and maintain a calendar ofappointments, meetings,coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases;assemble and format data to create simple reports.
Composeand editwritten communication.Prepare documents, meeting materials,correspondence, recordand distribute meeting minutes.
Update and make routine changes to web pages.
Maintain confidentialandsensitive information and materials.
This position typically requires a High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.
The following background checks must be successfully completed for this position:
This position will require the successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.