Job Listings

Assistant Director, Donor Relations

Bentley University
Job Location:
Waltham, Massachusetts
Development and Fundraising
Job Description Summary

Reporting to the Director of Donor Relations, the Assistant Director plays a vital role in implementing Bentley's donor stewardship and recognition programs designed to thank, engage and retain Bentley donors with a focus on communication and events. The Assistant Director will manage data and production for projects, including but not limited to: donor acknowledgements, donor recognition and fund data management, annual reporting, event planning and delivery. This position will be the primary team member responsibly for communicating with and engaging students in opportunities to demonstrate impact.

Essential Duties
  • Acknowledge gifts weekly based on the Bentley acknowledgment matrix: draft letters authored by university leaders and coordinate with internal stakeholders to thank donors in a timely manner.
  • Partner with Advancement Services on data input, export and enhancements to stewardship data.
  • Manage stewardship data in Millennium, including but not limited to: funds, fund contacts, acknowledgment, donor societies and stewardship outreach), honor rolls, and recognition preferences.
  • Prepare and circulate documents related to fund setup, input or request relevant updates to Millennium
  • Plan, staff, and support donor events in collaboration with Director and Associate Director. Partner with University Events team on best practices, operational needs, and event delivery. Coordinate with Prospect Research to prepare event briefing materials for leadership.
  • Manage and maintain recognition listings on Bentley's website, including Annual Report of Donors and donor society member listings.
  • Serve as primary contact for student and donor engagement activities, including but not limited to: thank you videos, student thank you letters, student volunteers, and associated data in in system of record.
  • Monitor the Donor Stewardship email and voicemail account, handle or forward inquiries as appropriate.
Other Duties
  • Document team process and organize team files.
  • Participate in industry and professional learning opportunities.
  • Support production and delivery of narrative and financial stewardship communications.
Minimum Qualifications
  • Bachelor's Degree and a minimum 3-5 years of experience, preferably in nonprofit or higher education
  • Organizational and analytical skills, attention to detail, and computer competency.
  • Solid communication and collaboration skills, ability to work well independently and in teams and maintain confidentiality.
  • Experience with event planning, management and delivery preferred.
  • Proven ability to prioritize, organize and report on concurrent streams of activity.
  • Proficiency with Microsoft Office, especially Excel, and experience with databases (Millennium preferred), and collaboration tools.
Work Environment
  • Typical fast-paced office environment with frequent use of computer equipment.
  • The position will occasionally require weekend and evening work as needed to execute stewardship events.
  • Ability to travel on and off campus for work related events, travel may occur outside of normal business hours including nights and weekends.
  • Ability to lift and carry 20-30 pounds.
Bentley University requires references checks and may conduct other pre-employment screening.


Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
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