Job Listings

Director of Special Events

Company:
University of West Georgia
Job Location:
Carrollton, Georgia
Category:
Conference and Events Administration

Job ID: 230421

About Us

Welcome to one of the most dynamic universities in the nation.

Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 13,400 students and 85+ programs, we've come a long way since then. Today, we're a regional powerhouse with locations in Carrollton, Douglasville, and Newnan, Georgia, making a difference in the lives of our students, our neighbors, and the world. The one thing that's never changed: Amazing things happen when you Go West.

Becoming UWG
Becoming is about what we grow to be. UWG is positioning for Success in the 21st Century, introducing Strategic Priorities to help shape a comprehensive blueprint for our university. Relevance, Competitiveness and Placemaking serve as the pillars for the future of the institution. Learn more at https://www.westga.edu/becominguwg/index.php.

UWG Commitment Statement
Dedicating ourselves to the curation of a first-choice university.

Job Summary

The Director of Special Events designs, develops, and executes a comprehensive special events strategy to support fundraising priorities, donor cultivation and stewardship. Working closely with the Associate Vice President for Constituent Relations and Engagement, this position seeks to support and complement the broader mission of University Advancement and the Office of the President to create experiences that cultivate relationships, recognize loyal supporters, enhance brand awareness, and foster a sense of belongingness and connectedness while dedicating ourselves to the curation of a first-choice university. The Director will serve as the single point of contact and accountability for high visibility, signature, and VIP events, held both on and off campus, and be responsible for all operations, implementation, and post-event activities.

Responsibilities

1 - 10
In partnership with team members and other key leaders, ensure the continued enhancement and success/growth of events (large-scale gala or formal events, dinners, receptions, luncheons and board meetings, signature events, chair and professorship dedication celebrations, reunions and alumni events, cultivation and stewardship events, groundbreaking and grand opening ceremonies, etc.)

10 - 10
Other duties as assigned.

2 - 10
Help design event program/content flow, schedule and coach event speakers, coordinate communication and marketing materials, and event-follow up to achieve desired outcomes.

3 - 10
Coordinate event logistics and arrangements by creating task assignments and liaising with catering, facilities/venues, parking and transportation, technology and equipment, in coordination with appropriate university departments, as well as planning for signage, decor, invitations, programs, and presentation materials.

4 - 10
Draft event briefings for the President, Vice President and other key staff.

5 - 10
Update Master Events Calendar and other calendars with most current event information. In coordination with the AVP, develop program budgets, and negotiate and administer service, location, venue and partnership contracts.

6 - 10
In collaboration with colleagues, determine invitation criteria for special events, organize and review invitation lists for consistency and accuracy and manage event attendance processes in Blackbaud. In collaboration with senior colleagues and the vice president, provide the thought partnership and execution for signature events such as galas and other fundraising events to set the overarching tone for the theme, ambiance, and messaging ¿ consistent with the institutional brand.

7 - 10
Identify best practices and develop and recommend event operating procedures, timelines, logistical templates, and runs of show.

8 - 10
Proactively stay up-to-date on current industry practices/standards in the signature events world and create programs that remain fresh and relevant to stakeholders.

9 - 10
Some travel, evening and weekend work may be involved.

Required Qualifications

Educational Requirements
Bachelor's degree

Other Required Qualifications
Excellent written, oral and communication skills.
Effectively multitask, establish priorities and work in a fast paced environment; highly efficient in time management, meeting deadlines under pressure.
Detail-oriented and strong organizational skills; demonstrate competency when handling diversified assignments.
Effective interpersonal skills, listening, diplomacy, and tact to build strong relationships with all levels within the organization, including leadership, campus colleagues, staff, volunteers, friends, and supporters.
Ability to maintain confidentiality
Must be incredibly well organized and able to manage multiple events concurrently; extremely resourceful
Ability to negotiate and manage contractual arrangements
Working expertise and knowledge of Microsoft Office

Required Experience
Three years of related experience in event planning or related experience required.

Preferred Qualifications

Preferred Experience
Experience in higher education or not-for-profit special event planning.
Experience in a fundraising environment.
Knowledge of public institution purchasing principles, procedures, regulations, and standards.

Proposed Salary

$47,868-58,632

Knowledge, Skills, & Abilities

ABILITIES
Ability to work evenings and weekends based on the event timing
Standard office environment; may be required to do some light lifting in conjunction with institutional events; must be able to climb stairs and stand on your feet for several hours.
Some travel required.

KNOWLEDGE
Describe any budgetary responsibilities:

Independent determination of event budgets and overall logistical requirements; negotiation of terms of vendor service contracts and contract administration; and the ability to monitor, manage, control, and steward event budgets and negotiate for all necessary contracts.
Knowledge of public institution purchasing principles, procedures, regulations, and standards.

SKILLS
Describe the type of decisions this position makes and what are the consequences of error

Events and relationships with the institutional constituents could be compromised if event planning, execution and interactions are not handled appropriately. This could negatively affect fundraising and friend raising, as well as tarnish the reputation of our university.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia's affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.

Other Information

This is a supervisory position.
This position has financial responsibilities.
Yes, this position will be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

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