Job Listings

Senior Grant Manager

Harvard University
Job Location:
Boston, Massachusetts
Sponsored Programs, Grants, and Contracts
Harvard Medical School


Job-Specific Responsibilities
Responsibility for all pre- and post-award functions for complex grants, specializing in DARPA, NIH and DOE and other similar awards. Provides primary forecasting and reconciliation for all awards. Works closely with PIs to develop grant and contract applications through careful reading of the request for applications and prior experience on similar funding mechanisms. Communicates with program officers for routine changes in funding scope and timing.
The Senior Grant Manager:
Ensures accuracy and compliance with internal and external regulations.
Reviews options for account set up and makes recommendations to ORA, in order to appropriately manage new awards in accordance with sponsor requirements.
planning and decision making.
Prepares multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools.
Prepares budgets.
Approves payments including vendor invoices, individual reimbursements, and other accounts payable and receivables up to $25K.

The Senior Grant Manager is directly responsible for the day to day management of large complex grants including but not limited to ARPAs, U54, industry, cross- institutional, and all involving multiple subcontracts. These grants require constant communication with NIH and DOD on programmatic issues, and the need to respond extremely quickly to NIH and DOD on budgeting and other information. The Sr. Grant Manager oversees billing of subcontracts.

Additionally, he/she is required to support pre-award for large grant submissions (center grants and program grants).

All grant managers have a responsibility to read, interpret and act on the guidelines that govern federal research as described in the 45 CFR 75.502 and individual program announcements.

Basic Qualifications
Four years' experience managing a range of award types in a research environment, with both pre-award and post-award experience.

Additional Qualifications and Skills
Cover letter required
Bachelor's or Associate's degree in accounting or equivalent experience.
3-5 + years directly related experience in managing grants and contracts.
Previous experience developing budgets for grant proposals.
Strong written and oral communication, analytical thinking, resourceful problem solving skills required.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Excellent communication skills and the ability to work among a team and among many faculty members.
Must have demonstrated experience with NIH policies and sponsored research regulations.
Deep expertise with Excel and experience using financial data management tools.
Attention to detail, motivated self-starter. Strong oral and written communication. Strong interpersonal skills. Dedication to continued learning.
Ability to work in both a team and individual capacity.
Other Duties as required
There will be a skills assessment as part of the interview process for this position.

Additional Information
This Staff role may start as a remote position due to the COVID-19 pandemic and while the Massachusetts COVID-19 state of emergency restrictions are still in place. The current remote nature of this role is considered temporary and may change as the University continues to evaluate options. While we continue to monitor the evolving COVID-19 guidelines, local on-campus work may be expected for some roles. Harvard Medical School does support flexible schedules, subject to individual departments' business needs.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating aninclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

Harvard University offers an outstanding benefits package including:
  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

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Job Function

USA - MA - Boston

Job Code
405007 Financial Professional (N)



Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hours/week | Monday-Friday | 9:00am to 5:00pm

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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