Job Listings

Senior Research Portfolio Manager

Harvard University
Job Location:
Cambridge, Massachusetts
Sponsored Programs, Grants, and Contracts
Faculty of Arts and Sciences


Job-Specific Responsibilities

The Senior Research Portfolio Manager (SRPM) position reports to the Assistant Director of Research Administration. This position is responsible for the financial management of both sponsored and non-sponsored funds in 5-7 CCB faculty portfolios.

Sponsored Research:Responsible for both pre-and post-award management for multiple faculty members in the department. The SRPM is a primary source of grant management expertise for CCB with a comprehensive understanding of sponsored research compliance issues, policies, and processes. The sponsored portfolio for this position will include large, complex grants, contracts, and industry agreements with multiple subawards, interfaculty initiatives, and equipment management. This role is expected to independently advise faculty on sponsored research matters with a high degree of experience and expertise. The SRPM is a department-level signer for sponsored research proposals. Related responsibilities include proposal preparation and budget development; financial analysis, budget projections, and strategic financial planning; interpretation and guidance of federal regulations, sponsor requirements, and University policy with a focus on compliance; and performing risk assessments in decision making when guidelines and policies are vague or broad. The SRPM is responsible for budget development, review of application requirements, interpretation of sponsor guidelines, as well as other non-scientific requirements of the proposal. S/he will provide sponsored research approval for expense categories with a high degree of audit risk; identifies and resolves issues that arise throughout the life cycle of the award; responsible for sub-recipient monitoring on sub-awards/contracts; The SRPM is the primary contact for external collaborators, internal Harvard central and academic offices, and CCB personnel for issues related to sponsored research. The SRPM monitors sponsored expenses for compliance with OMB Uniform Guidance, sponsor regulations, University policy, and departmental procedures. The SRPM will take the lead on internal and external audits of funds in their portfolio. S/he will be responsible for effort reporting and timely submission of progress reports; special sponsored financial reports, and award closeout.

Management:The SRPM may supervisea Financial Associate (FA) or junior level sponsored research associate/fellowship coordinator; responsible for oversight of their work and comprehensive sponsored research training. The SRPM and FA/SSRAwill meet regularly to review work-related to portfolio management tasks, engage in mentorship on managing research portfolios and working with faculty, and provide timely coaching on performance to the FA as well as annual performance reviews. As a supervisor, the SRPM is responsible for fostering excellence and an inclusive and innovative work environment.

Other:Other job responsibilities include but are not limited to the following: working with OFARA management to develop and implement department policies and procedures, constructing financial analysis on spending trends across sponsored and non-sponsored funds, provision of reports on department activity submitted to senior leadership in CCB and the FAS. The SRPM may train and provide guidance to lab administrators on finance and sponsored research matters including systems, policies, and procedures; represent the department on FAS and University-wide committees, and provide back-up as necessary for other sponsored research administration team members. Other duties as required.

Typical Core Duties
  • Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards
  • Manage such pre-award areas as: funding, searches, proposal submission, document tracking and reporting
  • Oversee such post-awards areas as: award approval and set-up, financial analysis and reporting
  • Evaluate pre post-award research administration procedures, recommend improvements
  • Provide technical advice for and problem resolution for a school/unit financial community on research administration
  • Act as unit representative at the School/University level
  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations
Basic Qualifications
  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience
  • Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
  • Knowledge of Microsoft Office Suite, advanced Excel skills
  • Working knowledge of financial principles budgeting, financial analysis
  • Supervisory experience
Working Conditions
  • Work is performed in an office setting
Additional Information
All formal written offers will be made by FAS Human Resources.

Job Function

USA - MA - Cambridge

Job Code
F1357M Research Admin Mgt III PrPs


Chemistry and Chemical Biology

Time Status

Salary Grade

00 - Non Union, Exempt or Temporary

Pre-Employment Screening
Education, Identity

35 hours per week

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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