Job Listings

Program Assistant

Company:
Harvard University
Job Location:
Cambridge, Massachusetts
Category:
Administrative Assistants
Harvard Law School

54695BR

Job Summary

TheProgram on Negotiation(PON)at Harvard Law School is seeking a full-time Program Assistant to offer administrative support for its executive education offerings. The Program Assistant is responsible for assisting the Program Managers to prepare and deliver a diverse range of executive education programs, includingone-day, week-long, multi-week, and semester-long courses.Inaddition,the Program Assistant will provide general administrative support for the PON office.

Job-Specific Responsibilities

As a Program Assistantyou will:

  • Assist Program Managers with preparation ofprint and/or digitalteachingmaterials for each courseand provide on-site course support as needed for each event; assist faculty with presentationmaterials

  • Assist Program Managers withcommunication toparticipants

  • Monitor course registrations, maintain rosters & enrollment reports, manage waitlists and cancellations.

  • Provide administrative support for programs/courses, including,but not limited to,setting up online registration for courses,preparing program certificates, seating arrangements,tracking and responding to attendee requests, shipping meeting supplies, facilitating virtual events,preparing emails and surveys,maintaining program inventory, etc.

  • Maintain vendor relationships.

  • Identify problems and troubleshoot when necessary; work with Customer Serviceleadto fulfill customerrequests

  • Provide administrative support for PON office, including but not limited to, managingphone lines/email, organizing the office, ordering supplies, booking meeting rooms, making copies, greeting visitors etc.

Basic Qualifications

Minimum 3 years ofrelated experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills

We are looking for people who have:

  • A commitment to customer serviceand teamwork

  • Strongtime management, prioritization skills, and attention to detail

  • Effective communication skills

  • Strong computer skills including Microsoft Office; experience withCvent, Canvas and Word Press, aplus

  • A results-orientedmindset

  • Good judgment, poise and a positive attitude

  • Motivation to take initiative and propose ways to solve problems.

  • Bachelordegree preferred, along with interest in the field of negotiation and conflict resolution.

Additional Information
This is a term appointment expected to end on June 30, 2023, contingent on funding and department needs.

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Job Function
General Administration

Location
USA - MA - Cambridge

Job Code
403033 Staff Assistant III

Sub-Unit
*

Department
Program On Negotiation

Time Status
Full-time

Salary Grade
053

Union
55 - Hvd Union Cler & Tech Workers

Appointment End Date
30-Jun-2023

Pre-Employment Screening
Identity

Schedule
Monday through Friday - 9am to 5pm. May require longer hours when a program is running.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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