Job Listings

Visitor Support Assistant

Harvard University
Job Location:
Cambridge, Massachusetts
Administrative Assistants
Harvard Law School


Job Summary

Harvard Law School's Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship.This role will support otherassistants whowork directly with members of the faculty. Our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks aVisitingFacultySupportAssistant who is able to fulfill this dual role as an independent problem-solver and enthusiastic team member.

Job-Specific Responsibilities

As aVisitingFacultySupportAssistant you will:

  • Workwith other faculty assistants to arrangecourse packets and obtain copyright for course materials, and arrangeAV, catering, andotherset-up needs.May support online learning with remote learning tools such as Zoom and video editing software.

  • Assistother faculty assistants in makinglodgingarrangementsfor faculty and visitors to the Law School.

  • Use Concur, Oracle, and B2P (Buy-to-Pay) financial platforms to process payments, invoices,andreimbursements.

  • Assist the Assistant Director with visiting facultyon-boarding and off-boarding tasks including posting of signs and directories and preparing keys.

  • Perform general office duties including photocopying,scanning,filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.

  • Assist other assistants in proofreadingand editingdocuments,including student recommendation letters; conduct ad hoc internet and library research.

Basic Qualifications

Minimum one year ofadministrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

We are looking for people who have:

  • Curiosity and creative problem-solving skills

  • The abilityto work independently and ask good questions

  • Abilityto prioritize work, especially given competing priorities

  • Ability to quickly pivot and adapt

  • An understandingof theimportance of maintaining confidentiality

  • Willingness to learn new systems and processes

  • A collaborative spirit in working with peers to resolve issues

  • Abilityto bring their authentic selves to work and contribute to adiverse andpositive work culture

Additional Information
All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Job Function
Faculty & Student Services, General Administration

USA - MA - Cambridge

Job Code
403020 Staff Assistant II


Faculty Support Services

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hours; Monday through Friday: Start/end times can be flexible as long as core business hours (10-4) are met

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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