Grant Accounting Specialist
The Accounting Specialist in each Administrative Service Center will serve as the liaison between their ASC unit and the offices of General Accounting and Purchasing & Contracts. The Accounting Specialist in each ASC will be responsible for processing accounting and purchasing & contracts related transactions for faculty, staff, and students. Accounting Specialists must be familiar with the specific processes and procedures related to travel, p-cards, p-card reallocations, fund approvals, purchase orders, check/ACH requests, invoices, journal entries, deposits, etc. The Accounting Specialist knows the software systems used by accounting, accounts payable, and the budget office in order to efficiently perform their responsibilities. Systems may include Banner, Insight, Online Banking, OnBase and Xtender. The ability to utilize these systems and review reports allows this individual to accurately complete transactions and identify and correct accounting and budgeting issues. It is expected that the Accounting Specialist will be able to provide a strategic review of how unit/college funds are being spent and where there may be opportunities for adjustments to increase efficiencies, align efforts, invest in innovation, or create more equitable funding allocation practices.
The Accounting Specialist in the Office of Research and Sponsored Programs will work with all of UNC's active investigators, serving as a liaison with the Controller's office to provide front line support to all active projects.The position will help ensure that PI's are meeting their administrative requirements on their grant with accuracy.This position will work as a support to the grant accountant located in the controller's office, and will be charged with monitoring/ensuring federal, state, and UNC compliance and budget over the life of the grant. Requires knowledge to oversee and manage the grant and restricted funds for university compliance with state regulations,generally accepted accounting standards, non-federal and federal grant sponsor reporting requirements, OMB-133and A21 compliance, and other federal requirements. Responsible for various financial reports relating to the university's restricted funds to protect the university from legal and reputational risks. Detects problems and works with supervisor so they can advise people on proper actions required to come to a resolution. Assists in the preparation of financial statements, schedules and exhibits, budgeting and forecasting of restricted and other funds as required. Additional projects that require formulative analysis and judgment will be assigned as needed to help benefit the department and the university by creating a more strategic approach to improving processes,compliance, and management of grants and other financial service areas.
Fund/Account (FOAP) Management, Monitor and Reconcile Funds (40%)
- Record, track and analyze transactions using Banner, spreadsheets, and other accounting software.
- Analyze, monitor, reconcile and produce monthly reports for individual funds and groups of funds, including cost-sharing funds if applicable, for the sponsoring agency or University department.
- Implement and manage procedures and methods to execute new fund setup, including setup of grant sub-system, budget, and fund number.
- Process journal entries as needed to manage accounts (FOAPs). Review daily and monthly diagnostics, investigate and correct problems/discrepancies by revising the routine and/or posting a journal entry.
- Oversee and manage the grant and restricted funds for university compliance with state regulations, generally accepted accounting standards, non-federal and federal grant sponsor reporting requirements, OMB-133 and A21 compliance, and other federal requirements.Responsible for various financial reports relating to the university's restricted funds to protect the university from legal and reputational risks. Detect problems and work with director, outside departments, and funding agencies to advise on proper actions required to come to a resolution.
- Aid in the development of sponsored programs Insight reports; monitors reliability of reports and advises Information Management Technology of adjustments that need to be made to maintain accurate data flow between Banner and Insight.
- Support the Grant Accountant located in the Controller's Office and act as a liaison between university grant holders, grant sponsors, General Accounting and the Office of Research and Sponsored Programs.
- Handle duties related to Fiscal Year End closing for the unit (ex. close purchase orders and clear expenditures before the year-end roll). At quarter end/year end, reclassifies postings of revenue to research incentive funds as a financial statement transfer. Reviews the financial information from Banner and COFRS and ensures that abnormal balances have a valid explanation or a correction.
- Prepare historical financial reports for the Dean, Unit Leader; offer strategic review as needed.
- Know all software systems used by accounting, accounts payable, and the budget office including Banner, Insight, Online Banking, OnBase, and Xtender.
Fund Approval and Transactions (40%)
- Guide and assist unit/college colleagues in understanding university fiscal policy and procedure.
- Ensure unit/college follows university fiscal policy and procedure.
- Act as the unit's fund approver; confirm the FOAP budget balance is available for spending and ensure appropriate forms and processes are used for purchases and financial transactions.
- Review receipts and approve FOAPs for procurement cards/purchases for unit/college p-cardholders after unit leaders have reviewed the statements for proper scope of purchase. Analyze,review and authorize payment requests and p-card statements for restricted funds to ensure all pay documents are in compliance with budgeted expenditures and for authorization under grant awards,as well as determine that all accounting entries are properly classified.
- Assist in the preparation of grants billings. Pull cash balances, monitor progress and work with sponsors on monthly and quarterly billings.
- Assist leadership with capital asset purchasing and management and property control.
- Process gifts, prizes, and awards.
- Process reimbursement requests, check requests, and invoice payments.
- Process financial transactions such as: POs, EIOs, Purchase Orders, check/ACH requests, deposits,cash advances, and petty cash.
- Serve as the primary point of contact for unit/college questions related to accounting and purchasing.
- Complete Approval Queue updates and maintenance.
Handle Various Accounting/Purchasing Forms (5%)
- This position will determine if it is in the best interest of UNC to attempt to re-open the purchase order or require the end user to submit a new purchase requisition.
- Help other individuals within the unit understand appropriate authority and limitations.
Contracts, MOUs, Sales, Proposals, etc. (5%)
- Serve as the initial point of contact for items such as contracts, MOUs, sales, intergovernmental agreements, etc.
- Liaise with Purchasing & Contracts as needed to ensure contracts and MOUs are prepared and executed according to University guidelines.
- Discuss potential purchases with individuals within the unit to determine if the purchase requires a solicitation, is available under a University contract, or may be purchased at the discretion of the end user.
Bachelor's degree required, preferably in Accounting. Substitution: Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Minimum of two-five years of progressively responsible, related experience, ideally in higher education. Substitution: Additional appropriate education will substitute for the required experience on a year-for-year basis.
Experience in fund accounting and knowledge of SunGard Banner and Web Focus Software; information technology system implementation; financial analysis using large data sets.
Special Instructions to Applicants:
Attach resume, cover letter, and a list of references electronically.
Salary and Benefits:
Salary range is $43,404-$44,496. Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans. Dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
Additional Requirements and Information:
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online (https://www.unco.edu/police/clery/security-report.aspx) and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.