Job Listings

Financial Operations Manager

Company:
Harvard University
Job Location:
Cambridge, Massachusetts
Category:
Business and Financial Services
Harvard Graduate School of Education

53405BR

Job-Specific Responsibilities

Working closely with the Assistant Director of Finance the Financial Operations Manager will directly supervise and oversee the accounts payable team and activities for effective staff management, training and workflow and performance management. In addition, this role will be expected to perform ad hoc financial analysis and reporting across a range of financial support activities including asset management and capital spending reviews reporting to both the Senior Director of Financial Administration & Planning, and the Associate Dean of Finance.

Specific responsibilities include:

Accounts Payable Management:

  • Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
  • Manage Accounts Payable operations, conduct internal and external audits, and triage problems and provide resolution for AP, Cash Management, Travel and non-employee reimbursements per University guidance.
  • Oversee quality control and financial compliance with University policies and procedures for Short Term Operating Advance (STOA), Corporate Cards, PCards and petty cash.
  • Provide orientation and training to newly hired staff who process accounts payable or for existing staff on the rollout of new systems.
  • Serve and represent GSE as needed on university committees and forums related to accounts payable and financial systems.

Assistance to Faculty, Staff and Students Related to Financial Policies, Reporting and Processing:

  • Serve as a resource for departments on transactional inquires by providing financial and technical assistance to staff/faculty and/or students on various financial issues, including the interpretation of University policies and guidelines
  • Provide periodic ad-hoc report production and review of designated faculty core spending accounts
  • Field questions related to fund balances, payment issues, invoice issues

Transactional Processing and Review:

  • Managing the review, ensure financial compliance with University policies and procedures and approval of spending against unrestricted fund resources via B2P for purchases and non-employee reimbursements, ICQs, student and temp hires
    Processing of intra- and inter-tub accounting & journal entries
  • General reports for those who have limited security reporting access.
    Managing departmental recharges (rent, postage, MFD and other) ensuring quarterly accruals in accordance to internal controls and financial reporting.
  • Monitor spending and accounting related to capital expenditures for compliance and reporting.

Monthly Audit, Reconciliation Reporting and Compliance:

  • Commitments & Escheat reporting and review
  • Petty Cash Fund audits
  • Unreviewed PCard transactions
  • Monthly Asset Reconciliations
  • Quarterly accruals and interim reporting activities.
  • Monitor spending and accounting related to capital expenditures for compliance and reporting.
  • Additional reporting as needed by department/University

Financial Analysis:

  • Preparation of financial reports and analyses as requested in support of departmental/school activities and as aids to planning and decision making.
  • Special (ad hoc) analyses/projects for upper management to help inform decision making
Any candidate wishing to be considered must supply a cover letter in addition to their resume and indicate meeting basic qualifications.

Typical Core Duties
  • Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
  • Manage business operations and administration that may include financial reporting, compliance, development of systems, and review and approval of transactions
  • Provide technical expertise, problem-resolution, and training
  • Prepare, administer, analyze, model, and forecast budgets to inform financial planning and decision making
  • May oversee interim and year-end fiscal and processes
  • Serve as the liaison within and between the School/ Unit and the University to provide comprehensive financial analysis and budget management
  • Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
Basic Qualifications
  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience
Additional Qualifications and Skills
  • MBA or Master's degree in relevant field
  • Knowledge of Microsoft Office Suite, advanced excel skills
  • Knowledge of advanced financial operations principles
  • Supervisory Experience

Demonstrated ability to use Excel to create complex spreadsheets and formulas required. Experience with financial systems and financial databases required. Proven ability to handle confidential information with discretion required. Previous experience using data management programs for financial analysis. Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff and students

Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Working Conditions
  • Work is performed in an office setting
Once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

NOTICE:Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence.Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage:http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:

* Hiring and retaining staff reflecting the diversity of those we serve;
* Providing employees opportunities to learn, grow, and be challenged;
* Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
* Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
* Communicating transparently and respectfully; and
* Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Job Function
Finance

Location
USA - MA - Cambridge

Job Code
F0857M Financial Admin Ops Mgt III

Sub-Unit
*

Department
Finance

Time Status
Full-time

Salary Grade
057

Union
00 - Non Union, Exempt or Temporary

Pre-Employment Screening
Education, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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