Job Listings

Coordinator, Student Programs, Rock Center for Entrepreneurship

Company:
Harvard University
Job Location:
Boston, Massachusetts
Category:
Administrative Assistants
Harvard Business School

54313BR

Job Summary
The Arthur Rock Center for Entrepreneurship supports Harvard Business School's mission to "educate leaders who make a difference in the world" through entrepreneurial pursuits. The Center was founded in 2003 with the support of a generous donation from pioneering venture capitalist Arthur Rock (MBA '51). The Rock Center is the champion of entrepreneurship for Harvard Business School (HBS) students and alumni and provides programs, skills, tools, and support needed to create ventures with substantial impact.

Job-Specific Responsibilities
The Coordinator, Student Programs supports the core activities of the Rock Center's student programming, especially efforts related to the New Venture Competition, the Rock Accelerator, the Rock Summer Fellowship and more. The main responsibilities encompass volunteer management, event planning, communication, program management and administrative activities. The position reports to the Associate Director of Student Programs. The major areas of responsibility throughout the year include:
  • Supporting the administration and volunteer management of several Rock Center programs including contact with students, managing the application processes, supporting selection and judging processes, coordinating funding processes, and tracking program metrics.
  • Coordinating and supporting volunteer recruitment, event planning, including calendar planning, room scheduling, catering logistics, and vendor management for meetings, workshops, conferences, research forums, workshops, and student events.
  • Primary project manager to support New Venture Competition programming, including oversight of timeline, resource needs, vendor management and critical tasks; administer judging platform and associated IT stakeholders, coordination with the Social Enterprise Initiative regarding the SE track of the competition; Super Saturday event, NC Finale event and reception.
  • Serving as first-line contact for students and organizations interested in connecting with the Rock Center, responding to phone, email, and walk-in inquiries. Maintains Rock program and event knowledge and serves as contact for inquiries, able to answer questions regarding program/event purpose, timing, and general eligibility requirements.
  • Student club liaison with 7-10 student clubs. Identify areas of collaboration and where Rock can support their efforts in entrepreneurship related activities.
  • Assists in drafting letters and communication.
  • Maintain pages of the Rock Center website focused on MBA student programming and assist on the Rock Center Startup Guide as needed.
  • Help maintain the Rock database in Salesforce, including importing and exporting data, running reports, and maintaining data integrity.
  • Work with Rock Social Media Manager on Student Newsletter and Social Media campaigns to promote events and news.
  • Coordinating and preparing electronic communication to constituents, and overseeing distribution of Rock Center information to individuals and internal offices, e.g., the Rock Student Newsletter, program cohort communications, submitting events to HBS community newsletters, etc.
  • Updating lists of entrepreneurship-related publications, curriculum elements, internships, etc. and researching local events, resources, programs, cases, and books related to entrepreneurship.
  • Providing general administrative coordination of Rock Center office including meeting scheduling, processing invoices and reimbursements, and tracking expenses.
  • Working independently with minimal supervision in a dynamic work environment of multiple and conflicting priorities. Anticipates and resolves problems and updates supervisor on status of projects.
  • Other duties as assigned.
Basic Qualifications
4-5 years related event planning, project/program management, and administrative experience is required.

Additional Qualifications and Skills
  • BA/BS degree strongly preferred.
  • Candidates with experience in Salesforce, WordPress, and HTML/CSS are preferred.
  • This position requires a self-starter and forward-thinking problem solver with excellent project management, communication (both written and oral), and interpersonal skills. The candidate should have good professional judgment, know when to ask questions, and understand when to take initiative.
  • The ideal candidate possesses the initiative and confidence to work independently, the integrity to handle confidential information with discretion, and the ability to function as part of a team and coordinate with multiple constituencies in a dynamic work environment. Strong problem-solving skills, attention to detail, flexibility and customer service skills are essential.
  • Requires a high-level of proficiency in using technology to support complex administrative functions through Microsoft Word, Excel, Google docs, mail merges, databases, and website management.
  • Preference for candidates with interest in entrepreneurship
Additional Information
During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here.

Job Function
General Administration

Location
USA - MA - Boston

Job Code
403040 Coordinator II

Sub-Unit
*

Department
HBS Initiatives

Time Status
Full-time

Salary Grade
055

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Identity

Schedule
Mon - Fri 9am - 6pm

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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