Job Listings

Project Associate

Company:
Cornell University
Job Location:
Ithaca, New York
Category:
Admissions and Enrollment
The Office of Enrollment Compliance and Design is a new, engaged and energetic entity within the Division of Enrollment at Cornell University which offers oversight, expert-level guidance, coordination and reporting related to compliance initiatives impacting a variety of enrollment initiatives.

Do you have a keen eye for bringing structure and organization to dynamic work? As a member of our energetic and spirited team, you will make a difference in the lives of our students, faculty and staff by assisting in the development of student-friendly and efficient compliance initiatives which meet the needs of federal, state and institution regulations while keeping the student experience first and foremost. You will be a valued contributor in helping us achieve our compliance goals and pursuing our mission to help and serve others.

This position is a one year term, full-time (1 FTE) benefits-eligible position with possible renewal for a second year. This position is located on the Ithaca campus, with options for occasional remote work.

Cornell University takes great pride in offering generous benefits to support our faculty, staff and retirees. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, flexibility, and diversity initiatives!
  • Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
  • Our leave provisions include three weeks of vacation and 13 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.
  • Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance Program.
  • We invite you to follow this link to get more information regarding Endowed benefits: https://hr.cornell.edu/summaries-benefits
  • Option for remote work.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Key Responsibilities

You, as primary Project Associate and part of the Program Management Team for the Office of Enrollment Compliance and Design, will play a key role in supporting and coordinating operational and tactical project requests for technology initiatives and will work closely with the offices of Financial Aid and University Registrar, in addition to other campus partners.

You will assist with the in-take and triage of all requests as well as planning, organizing, and monitoring operational change requests, including developing plans incorporating scope, milestones, timeline, change documentation and sign offs, ensuring the cross-functional needs are met from pertinent offices.

The project associate will be responsible for support and tasks in the following key areas:

  • Request in-take and management - Triage requests when received, QA for necessary information to classify request, add resources and update target dates with guidance from PM. To include: Business need/justification, impact and urgency for Charter development; Change Description and technical components for Scope management.
  • Project Initiation - Initiate project documents ensuring consistency and appropriateness of information and coordinate with requestors when more information is necessary to complete the request and project documentation.
  • Project Management - Plan, organize, monitor and control day to day operational aspects of projects and coordinate projects of small to medium size scope, to include:
    • Charter Development, Project Planning, Project Execution, Project Change Control

    • Scope Management - Initiation, Scope Planning and Definition, Scope Verification and Scope Change Control
    • Schedule and Time Management - Activity Definition, Activity Sequencing, Activity Duration,Schedule Development and Schedule Control
    • Communication Management - Communication Planning, Information Distribution, Performance Reporting (status reporting and forecasting) and Administrative Closure for phase completion and/or project completion
    • Project Closure - Administrative Closure for phase completion and/or project completion, facilitating sign offs
    • Quality Management - Quality Planning, Quality Assurance and Quality Control
  • Project and change reporting tools - Responsible for maintenance of main project and request tool (e.g. Smartsheet) - assisting PMO Team to ensure it is kept up to date.
  • Communication mediums and tools - Provide support, coordination and maintenance of communication methods and tools.

Are you a collaborative, organized and fast-paced professional who likes to identify and monitor plans and paths to success? If so, please apply by submitting a cover letter and resume!

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

Core Responsibilities

You will be a nimble, candid, and forward thinking project support member leading and coordinating teams from where you are, putting theory to practice and plans to action. Ideally, you will have spent time working in a fast paced, high energy, agile environment where you thrived on tackling challenges and inspiring innovation. Additionally, you will have:

  • Bachelor's Degree with at least 3-5 years of experience in coordinating information systems, or the equivalent combination of education and work experience in other sectors.
  • One (1) to two (2) years of experience managing projects or two (2) to three (3) years of Business Analyst experience.
  • General understanding of information technology and project management.
  • Excellent judgement, problem solving, diplomacy and discretion with the ability to manage confidential information.
  • Knowledge of software programs such as Microsoft Office and firsthand experience creating process and system flowcharts and related software process documentation.
  • Excellent oral and written communication skills and ability to provide concise, logical analytical reports and presentations on complex issues.
  • Strong analytical skills and the ability to analyze complex information, evaluate results, and facilitate discussion and resolution of challenges.
  • Strong and effective interpersonal skills including the ability to listen well and demonstrate sensitivity to and respect for individual needs.
  • Demonstrated ability in leading difficult conversations to a positive and collaborative outcome.
  • Demonstrated experience establishing and maintaining professional and productive working relationship with staff at all levels of the University.
  • Must interact with others and represent Cornell in a professional, respectful and thoughtful manner.
  • Demonstrated experience working independently and taking initiative.
  • Demonstrated ability to identify desired outcomes , develop and implement solutions to achieve those outcomes, and adapt/respond to issues/situations as necessary. Demonstrate comfort with ambiguity.
  • Proven ability to manage multiple assignments in a proactive manner and meet aggressive deadlines.
  • Ability to work under pressure and with confidential information, professionalism, tact, excellent judgment, flexibility and a commitment to teamwork.
  • Ability to work with highly technical and non-technical customers in groups or one-on-one.

Preferred Qualifications

  • Experience managing small to medium sized projects and experience coordinating projects involving student information systems and/or similar ERP systems.
  • Knowledge of Title IV regulations and federal student aid programs, including but not limited to Direct Loans, Pell Grants, Perkins Loans, Federal Supplemental Educational Opportunity Grants, and Federal Work Study.
  • Knowledge of regulations related to Veteran Benefits
  • Knowledge of PeopleSoft Campus Solutions and other related technologies.

University Job Title:

Project Associate II

Level:

F

Pay Rate Type:

Salary

Company:

Endowed

Contact Name:

Lori Trask

Number of Openings:

1

Current Employees:

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Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at owdi@cornell.edu.

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2021-06-07-07:00
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