Job Listings

Project Coordinator

Harvard University
Job Location:
Boston, Massachusetts
Laboratory and Research
Harvard Medical School


Job Summary
The Project Coordinator (PC) is responsible for performing a range of study tasks in the GenoVA
Study, a National Institutes of Health (NIH)-funded clinical trial of genomic testing for disease
susceptibility at Harvard Medical School at Veterans Affairs Boston Healthcare System (VABHS). The candidate performs high-level research duties for this study, which is recruiting participants across eight VABHS sites. The PC performs research-related tasks under the supervision of the study Principal Investigator (PI) and the study Project Manager (PM).

Job-Specific Responsibilities
Contribute to the daily operations of the GenoVA Study, escalating research-related queries to the PM and/or PI when appropriate

Perform participant recruitment tasks such as initial eligibility screening, preparing and distributing participant recruitment materials, and obtaining informed

Interact with patients and the VA laboratory staff to facilitate participant blood draws and specimen collection

Coordinate tracking and shipment of participant specimens

Coordinate study data collection, including the administration of baseline and end-of-study participant surveys

Prepare and distribute letters and accompanying materials for patients and their primary care providers (PCPs)

Coordinate the entry of genetic test results in patient medical records

Coordinate the distribution of participation incentives

Assist in the drafting and formatting of IRB and other regulatory documents including the study protocol, informed consent forms, and other documents related to human subjects research

Assist in developing, maintaining, and enforcing standard operating procedures (SOPs)

Prepare materials for project meetings with the PI, PM, local study staff, and other collaborators

Assist in the preparation and delivery of project reports

Prepare literature reviews

Assist in the creation and formatting of research posters and presentations

Contribute to the preparation of research manuscripts

Perform all other
duties/responsibilities as needed by the PI and/or PM

Basic Qualifications
College background or equivalent work experience, preferably in the field of specific research study (relevant coursework may count towards experience)

Additional Qualifications and Skills
Bachelor's degree in health sciences-related field, including but not limited to medicine, nursing, public health, biostatistics/epidemiology, or psychology preferred

At least one or more years of experience in clinical research or direct patient contact preferred

VA experience preferred

Computer literacy: Adobe, MS Outlook, Word, Excel, PowerPoint; working knowledge of a programming language or statistical packages such as SQL, SAS, Stata, SPSS, R,
Python, or Java is preferred

Ability to work independently

Strong leadership skills

Excellent organizational skills

Careful attention to detail

Excellent oral/written communication skills

Excellent interpersonal skills and proficiency interacting with patients receiving health care

High degree of professionalism

Ability to prioritize tasks and set deadlines

Ability to identify problems and develop solutions

Ability to take initiative and multi-task

Strong analytical skills and conceptual thinking

Ability to perform a scientific literature search and summarize results

Ability to make visually appealing reports, posters, and slides for the presentation of research findings

Additional Information
This is a 12-month term position from date of hire with possibility of extension, contingent on work performance and continued funding for the position.

This position will require an additional background screening from the VA directly beyond what is conducted by Harvard University.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating aninclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

Harvard University offers an outstanding benefits package including:
  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

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Job Function

USA - MA - Boston

Job Code
403117 Research Assistant III Non-Lab


Programs in Research at VA

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

35 hours/week | Monday through Friday

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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