Job Listings

Front Desk Receptionist - Dept. of Ecology & Evolutionary Biology (CAS) - Admin. Asst. III

Cornell University
Job Location:
Ithaca, New York
Administrative Assistants
The role of the Front Desk Receptionist is to provide administrative, clerical and reception support to all members of the department. The individual must be able to work with limited supervision in a collaborative, team centric environment focused on customer service. Responsibilities include, but are not limited to:
  • Course assistance to faculty - Copy and scan course materials and tests; coordinate textbook ordering and copyright permissions; process course supplies orders; coordinate field trip arrangements and monitor/report course budget status; provide high level assistance and back-up support to Graduate Field Assistant (such as handling Teaching Assistant listings in complex spreadsheets, obtaining and entering data into those spreadsheets; soliciting and collating feedback from graduate and undergraduate students in association with award nominations).
  • General departmental needs - Maintain databases related to department directories, listings and photo boards; update and maintain department website (including soliciting new entries and updates; working with the Chair and web specialists on totally new items to improve website); coordinate supplies inventory/ordering; oversee vending, fax, copier and loaner AV/computer equipment; assist with annual report and in-depth program review; coordinate all aspects of mail services; manage key inventory; coordinate and track all internal graduate student awards; deposit, track and reconcile department gift records; assist accounting with bi-annual physical inventory; serve as back-up to the Chair's assistant often handling confidential information; assist with accounting activities using complex spreadsheets including distributing course budgets with instructions and tracking expenses; serve as a reference for department, college and University policies and procedures; take notes for Chair at Faculty Meetings to draw up minutes that act as a permanent record (working closely with Chair to make final version of those minutes); work with student committees that coordinate catering etc. for the Holiday Party, Recruitment Weekend, helping with orders and storage of materials.
  • Colloquium committee support - Prepare seminar schedules, agendas and posters/notices; order supplies; collect, monitor and report budget status; coordinate arrangements for guest speakers (outside the university) and process travel reimbursements and honorariums; coordinate coffee and snacks for the colloquium; assist the colloquium committee in ordering lunches where visiting speakers meet with grad students.
  • Front office reception - Greet and direct visitors and department members; answer complex phone calls and walk-in inquiries; provide general clerical support as needed (copy, fax, scan, mail); update and maintain department bulletin boards.

    Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Required Qualifications:

Formal training beyond a HS diploma of 6 months to 1 year; more than 2 years and less than 4 years' experience or equivalent combination. Must have proven strong skills with PC, MS Office and FileMaker (or similar database) or demonstrated ability to quickly learn. Must have excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people and to work under pressure with many interruptions. Attention to detail and organizational skills are critical. Effective problem solving, creativity, sound judgment in accomplishing tasks that are urgent; and the ability to work well within a team of professionals are required. Must be able to adapt to changing priorities, situations, and demands. Demonstrated history of reliability and the ability to maintain confidentiality. Must be able to work independently while supporting the efforts of an overall team. Must be flexible and receptive to new ideas and approaches. Accuracy in spelling and grammar is required.

Preferred Qualifications:

Associates degree and prior administrative experience in academic setting are helpful. Knowledge of Cornell on-line systems: Microsoft Outlook (email and calendar), Workday, Kuali, Bursar/PeopleSoft, Acalog, eSHOP, Drupal, etc.

Applications will be accepted through Friday, June 18th. To be considered you must submit BOTH cover letter and resume. We have found it most efficient to save as one document prior to attaching.

No visa sponsorship or relocation assistance are provided for this position.

University Job Title:

Administrative Asst III



Pay Rate Type:




Contact Name:

Tara Wilder

Number of Openings:


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