Program Coordinator, Master of Arts in Psychology
Location: Culver City, CA
Job Title: Program Coordinator
Department: Master of Arts in Psychology
Reports to: Program Chair
Job Type: Hourly, Full TimeGeneral Summary
The Program Coordinator assists in fulfilling their primary tasks in developing academic program schedules, adjunct teaching schedules, and other functions germane to the academic operations and student support functions of the MAP program. The PC will also provide support to the ACTS clinic by performing routine administrative tasks for the director and supervisors, and assisting with communications with MAP student trainees. This position is critical for a relatively short transition period while the MAP program’s structures are realigned to better support MAP enrollment growth, increase the capacity of the program’s integration into the new AU Schools model.
The proposed Program Coordinator will address the immediate infrastructure needs of the MAP Program. The hourly employee will provide additional levels of administrative support while new levels of program administrative and academic leadership are identified, hired and established in their roles. (These position include the Senior Program Administrator and the Program Chair.) The Program Coordinator will also support the growth of the ACTS clinic by further refining student support and record-keeping systems and procedures.ESSENTIAL DUTIES AND RESPONSIBILITIES Program Support and Administration
The Program Coordinator will be one of the two Program Coordinators currently assigned to MAP. In addition, the staff member will work with the ACTS clinic to support and refine the operations of this new element within MAP. The Program Coordinator will report to the Interim Chair of the MAP program. The duties will include:
- Assists the MAP leadership in the completion of new hire paperwork for MAP and ACTS.
- Assists in developing MAP schedule and confirming MAP meetings and other administrative timelines.
- Assists the MAP leadership in planning and facilitating New Student Orientation each quarter.
- Participates in and helps support new faculty/supervisor training programs.
- Under direction of the Chair or Associate Chair, helps track student reporting of required Personal Psychotherapy quarters.
- Addresses student and faculty email questions and concerns and facilitates timely notification to relevant units/leaders and responses to students.
- Completing other projects for specialization directors, clinic administrator, or chair as assigned.
- Schedules and attends MAP program meetings and faculty meetings and supports PCs in taking notes and managing follow through on all action items.
- Helps trouble-shoots administrative concerns of faculty such as room scheduling, textbook orders, room set up, and classroom supplies.
- Maintains confidentiality on issues related to faculty hiring, salary information, student status and performance, student and faculty concerns, and other sensitive program matters.
- Facilitates technical needs of Program. Assists with program use of Gmail, Sakai, and other programs and platforms as needed.
- Assists PCs in maintaining archives of course numbers, course descriptions, class materials, Sakai sites, syllabi, and CVs of all faculty.
- Updates email and e-mail lists of students and faculty.
- Assists in collecting course assessment, student surveys and other data requested of students to support program assessment of student learning, satisfaction and curriculum development.
- Prepares and distributes packets for course and workshop evaluation.
- Supports MAP in researching and preparing materials for special projects as defined by Chair and Associate Chair.
- Bachelor’s degree and a minimum of 2 years’ experience. Graduate study may substitute for some experience.
- Ability to work independently and think critically to develop, interpret and communicate information effectively to students, faculty, and the public.
- Ability to communicate diplomatically in a variety of situations.
- Strong organizational skills, attention to detail and strong writing skills required.
- Ability to prioritize responsibilities and manage time effectively.
- Computer skills required are PC knowledge, MS Office suite, internet use, and knowledge of or willingness to learn Filemaker Pro database, Adobe Pro and SPSS statistical software.
- Must be available to work some nights and weekends to assist with special events.
This is a 35-hour per week full-time position. A work schedule will be established to meet the requirement s of the program. This position will require occasional Saturday and evening presence.Compensation and Benefits
Salary is DOE. Benefits include medical and dental insurance, paid holidays, sick and vacation leave, prescription drug service, life insurance, and pension plan.
Employees are eligible for tuition benefit after one year of employment.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Application Process
Qualified applicants are required to submit: cover letter referencing the job title; resume; and three (3) professional references (names/phone numbers).
Documents submitted via email as attachments must be in Microsoft Word or pdf format. Please add job title on resume, cover letter and on the email subject line. Review of applications will continue until finalists are selected. Send required document to Will Dooley: firstname.lastname@example.org with “Program Coordinator” in the subject line.
Antioch University LA reserves the right to change the duties of the job description at any time.