Job Listings

Part-time Administrative Support Assistant

Company:
Penn State
Job Location:
University Park, Pennsylvania
Category:
Administrative Assistants

Job Number: REQ_0000014384

CURRENT EMPLOYEES OR STUDENTS:

If you are a current employee (faculty, staff, technical service, or student) at Penn State, please login to Workday to complete the internal application process. If you are a current student at Penn State and seeking employment with Penn State, please login to Workday to complete the student application process.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The Institute for Computational and Data Sciences (ICDS) is seeking an Administrative Support Assistant (part-time wage / 24 hours per week) to join our administrative team. This position will be an integral contributor to a fast-paced and growing team of specialists supported by an exciting $60 million Penn State investment in research cyberinfrastructure. Penn State's elite researchers use our high-performance research cloud to solve real-world problems by conducting simulations, data mining, and other high-performance computing operations. With ICDS, you will have the opportunity to support this groundbreaking work.

As an Administrative Support Assistant, you will:

  • Interface with ICDS staff, faculty, and research groups to coordinate meetings.

  • Attend meetings; record, transcribe and distribute meeting minutes

  • Assist in arranging special events, planning, and coordination of projects

  • Schedule and maintain calendars of appointments and meetings; schedule classrooms or conference rooms

  • Coordinate travel arrangements, make reservations, and process reimbursements

  • Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs

  • Assist with document and report reviews and perform data entry; gather, assemble and format data to create simple reports and for investment tracking.

  • Provide backup support for other administrative office staff.

Our desired qualifications and skills include:

  • Excellent communication (written and oral) and interpersonal, organizational, and customer service skills essential.

  • Knowledge and considerable experience with Microsoft Office software

  • Requires strict confidentiality and the ability to manage a large volume of time-sensitive work.

  • Ability to learn general concepts, software programs, and databases quickly and independently.

  • Ability to manage time and projects independently.

Initially, the position will be remote. Upon ICDS's return to campus, the position will reside in the Computer Building.

To learn more about working for ICDS, please visit Our Web Page.

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