OIAE Enrichment Programs Coordinator
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
The Office of Inclusion and Academic Excellence is responsible for CVM's Diversity, Equity and Inclusion initiatives for all College stakeholders. We seek an enthusiastic and resourceful individual to provide a high-level of support to the Office of Inclusion and Academic Excellence Enrichment, Success and Leadership programs (i.e. Dean's Future Leaders, Initiative for Maximizing Student Development and HHMI-Cornell University Research Transfer program) related courses and other Office/Departmental teaching programs.
Plan and coordinate application, admissions and orientation process for the Enrichment programs. The program is a hybrid of online courses with on-campus laboratory visits.
- Serve as the initial point of contact.Respond to inquiries about the programs.
- Review and pre-screen applications for completeness and qualifications for consideration by faculty admissions review committee.
- Plan and coordinate new student orientation via Zoom and activities for all students when they are on campus.
- Along with faculty, work with students to develop a curriculum plan designed to meet their needs. Monitor progress, provide resources, and alert Program Director of issues or concerns.
- Advocate student issues or concerns with the appropriate faculty or staff member, refer students to College, Graduate School, or University resources as appropriate.
- Develop materials and market the program to potential students (including professionals, pre-vets)
- Facilitate the application process (including checking applications for completeness, coordination of review of applications and requests for fellowship support); enter admission/rejection decisions in CollegeNET, send decision letters to students.
Develop and Manage CVM Enrichment, Leadership and Success Programs:
- Gather data to measure success of the program, identify areas for improvement and make adjustments as needed.Utilize data to determine target markets and develop marketing strategy and materials to market program.
- Develop and document Dean's Future Leader's, IMSD and HHMI-CURT program policies and procedures and ensure compliance with internal and external funding agencies (i.e. NIH, NSF, HHMI) NYSED and Cornell.
- Advise students and faculty regarding Graduate School policy and program requirements.
- Participate in and make recommendations for short- and long-term strategic planning.
- Work with faculty to create new program offerings.Determine sequence of offerings and schedule accordingly.
- Become proficient in Canvas learning management system
- Provide administrative support to the program.Schedule labs, courses, update course catalog, upload course materials to Canvas, maintain student records, schedule Media Room and provide IT training, update website, and ensure distribution of scholarships via bursar process.
- Work with Faculty, CVM and University-wide offices to develop, coordinate and administer programs
Provide support for DVM Foundation Course IV, and Graduate and Undergraduate Teaching.
- Assist in development and administration of program Evaluations
- Provide administrative assistance as needed to course leaders with tasks such as coordinating meetings, uploading course materials to Canvas, identifying and scheduling rooms for courses.
- Provide students services to CVM Enrichment, Leadership and Success Programs including: advising current students on matters related to their graduate studies, reviewing Student Annual Progress Reports via Dynamic Forms online system, providing information to prospective students; reviewing and processing PhD applications, which includes managing CollegeNET, the web-based application system, and advising faculty regarding
- Project leader for the Dean's Future Leader, which includes: Scheduling events calendar and Lead and Coordinate summer program. Work with CVM offices and University offices, preparing program timeline and calendar, managing admissions process, working with program director to match trainees with mentors, maintain and update website, and supervise undergraduate student coordinator.
- Project leader for the Initiative for Maximizing Student Development Program (IMSD), which includes: Scheduling events calendar and Lead and Coordinate summer program. Work with CVM offices and University offices processing student appointments, maintaining IMSD website, regular communication and programming for IMSD trainees (i.e. module coordination, individualized development plan (IDP) submission, developing Powerpoints). Collaborate with Program Director and Director of Graduates Studies to ensure IMSD trainees are progressing in their graduate program. Supervise undergraduate student coordinator.
- Project leader for the HHMI-Cornell University Research Transfer (HHMI-CURT), which includes: Scheduling events calendar and Lead and Coordinate summer program. Work with CVM offices and University offices in processing student appointments, maintaining HHMI-CURT website, regular communication and programming for IMSD trainees (i.e. module coordination, individualized development plan (IDP) submission, developing Powerpoints). Collaborate with Program Director and Director of Graduates Studies to ensure IMSD trainees are progressing in their graduate program. Supervise undergraduate student coordinator.
Providing program administration, including: assisting in the development and implementation of recruitment strategies and participating in recruitment functions, partner with Assistant Dean in the planning of annual events, administering funds associated with student stipend, tuition, and health insurance financial awards, as well as conference travel grants. Assist in the administering, preparing annual grant reports and submission of institutional training grants; which includes gathering data, maintaining up-to-date database and preparing reports as requested. Assisting in disbursement of training grant financial awards to trainees, which includes tracking training related expenses. Assisting with strategic planning initiatives and implementation, including; assisting in defining strategies to develop and increase services University-wide and to the CVM community; assisting in methods to increase visibility; prepare and initiate reports as requested for use at the college, university, and state levels.
- Bachelor's degree with two to four years of progressive administrative, coordination, management, and leadership experience or equivalent combination.
- Ability to engage with and support a diverse populations of students, staff, faculty, and collaborators
- "Startup Mentality" and willingness to work in an environment where creativity, hard work, learning, teamwork, and risk-taking are valued
- Ability to take ownership and pride in representing the Programs
- Demonstrated effective, gracious, and professional communication and presentation skills
- Technology savvy. Ability to use various platforms to manage and report on data and willingness to learn new technologies. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Access, and PowerPoint), CORE Technology Suite and social media
- Record of success as a member of a dynamic, fast-paced team
- High level of motivation, initiative and ability to innovate, especially when driven by data and defined needs.
- Experience in successfully mentoring or teaching others (peers, community members, students, etc.)
- Possess strong problem solving and organizational skills and attention to detail
- Excellent interpersonal, outreach, and networking skills are critical
- Professionalism, tact, excellent judgment, flexibility, and a demonstrated commitment to teamwork. work and think independently, and willingness to contribute to a team-oriented work environment
- Demonstrated ability to effectively collaborate with internal and external stakeholders to further Enrichment, success and leadership programs missions
- Demonstrate a positive attitude in all situations
- Show initiative and demonstrate a creative and innovative approach to new projects and finding solutions
- Possess a strong ability to think critically
- Demonstrate excellent interpersonal and communication skills (both oral and written)
- Handle sensitive and confidential information with discretion
- Possess excellent planning and organizational skills with a strong attention to detail
- Follow directions and anticipate needs
- Be proactive and adapt to changing priorities, and effectively manage competing deadlines, assignments and projects.
- Must be comfortable handling new tasks with little explanation
- Be able to push, pull, lift or carry 20 - 40 lbs.
- Experience interacting with Cornell's Graduate School, Bursars office and graduate students
- Familiarity with university policies and procedures.
- Familiarity with Cornell systems, i.e., OBIEE, Workday, PeopleSoft (courses, classes, grades, and student advisor), CCI (course update system), ADMIT (online application system,) ACALOG (online courses of study,) OLGAA (On-line Grade Adjustment Application), Qualtrics, ZOOM and Drupal is preferred.
**This job is located in Ithaca, NY and is a three year term position, with the possibility of renewal based upon funding.
When applying through our system, please attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format, preferably as one document. An attached cover letter is required to be considered for this posting. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. Please note: Cornell Employees must apply through the Internal Cornell Career site.
Visa sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
Background check may be required.
University Job Title:Coord Program I
Pay Rate Type:Salary
Contact Name:Carolyn Chow
Number of Openings:1
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.2021-06-02-07:00