Job Listings

Assistant to the Director/Staff Assistant

Company:
Harvard University
Job Location:
Cambridge, Massachusetts
Category:
Executive Assistants
Faculty of Arts and Sciences

54181BR

Job-Specific Responsibilities
Performs a range of tasks assigned by the Director, Executive Director, and Financial Administrator to assist with the Mahindra Humanities Center's activities. For the Director's Center-related responsibilities, manages correspondence and calendar, schedules appointments and meetings, makes travel arrangements and itineraries, and maintains careful records. Sends a daily schedule of meetings, phone calls, and other tasks to the Director. Helps coordinate the Center's postdoctoral fellowship program: organizes the application and appointments processes, responds to fellows' questions and requests; schedules and supports biweekly seminar. Handles confidential materials in a professional manner. Answers the Center's main phone line as well as the Director's line, greets visitors, and provides information to callers and visitors. Performs other clerical and administrative duties as required. Occasional weekend and after hours expected. Works as part of the administrative team for the Mahindra Humanities Center and reports to the Director of the Mahindra Humanities Center.

Basic Qualifications
Three years minimum experience required. A combination of education and experience may be considered.

Additional Qualifications and Skills
Individual must have superior organizational skills, ability to prioritize and handle multiple tasks simultaneously, as well as possess a proven ability to track details closely, understand the need for a strong sense of customer service to respond to last-minute changes in schedules, and independently make appropriate adjustments to work flow; ability to establish professional relationships with colleagues across all levels of seniority with poise and tact. Candidate should have strong skills in written and oral communication and proofreading. This position requires sound judgement, a high-level of discretion and the ability to handle confidential information. Must be proficient in Microsoft Office.

Additional Information

All formal offers will be made by FAS HR.

Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner - including virtual interviews, remote onboarding, and remote work.

Job Function
General Administration

Location
USA - MA - Cambridge

Job Code
403134 Coordinator I

Sub-Unit

Department
Mahindra Humanities Center

Time Status
Full-time

Salary Grade
054

Union
55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Criminal, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
This website is part of the HigherEdJobs network.